Approved:  2/19/08

Brookline School Board

CSDA Media Center

January 24, 2008

 

Dave Partridge, Chair

Wanda Meagher

Cindy Ryherd

 

Rich Pike, Superintendent of Schools

Dawna Duhamel, Business Administrator

Carol Mace, Director of Curriculum

Bob Kelly, Director of Special Education

Lorraine Wenger, Principal CSDA

Dr. Anthony Luzzetti, Principal RMMS

 

Dave Partridge called the meeting to order at 5:43 pm.

 

 

Open Forum

Anita Merryman requested that the board address the peanut issue in a public session as soon as possible with as much notice as possible.  She stated that the short notice about not addressing it for tonight’s meeting was disruptive to parent’s home and work schedules and changes in meeting dates and times with little notice was difficult as well.

 

Wanda Meagher explained the change in meeting time was due to a conflict the administrator’s had with a Hollis budget committee meeting.

 

Dave Partridge explained that the board will have a separate meeting to discuss the peanut issue with a doctor present as soon as the board finishes the budget and the superintendent search.  It will be scheduled as soon as possible after the budget hearing on Feb. 5th.  Wanda Meagher will contact the doctor regarding his availability.

 

Anita Merryman also noted that she sent an email to Dave Partridge using the website link and Dave Partridge didn’t receive this email.  Dave said that he always acknowledges email and for future reference if he doesn’t respond, it means he did not receive it.  In the meantime, the board will test the website links.

 

Angela O’Connor requested that the board post the peanut meeting on the website scrolling news banner.  Lorraine Wenger will follow up with Mary Albina on this request.

 

Angela O’Connor also asked for an update on the Superintendent search and wanted to know at what point the community could again be involved in the process.  Cindy Ryherd responded that the screening committee recommended 4 applicants to the SAU board and the next steps are site visits to the applicant schools and then the applicants will visit the various school districts followed by board interviews on next Thursday and Friday, January 31st and February 1st.  The interviews are scheduled for starting at 5:00 PM on Thursday and Friday and the board believes these will be in public session, but needs to check on that.  No location has been set for these interviews yet.

 

Principal Search

 

Rich Pike presented a document outlining a process for the principal search and a potential advertisement for the search.

 

The board decided to wait to approve the ad until more members of the board could be present next week.  Board members need to provide input on the ad to Rich by Monday, January 28th.

 

The board discussed placing the ad with the following:

-         NHSBA – NH School Board Association

-         NHSAA – NH School Administrator’s Association list serve and potentially other states Administrator Associations as well.

-         Boston Globe web site

-         Manchester Union Leader

-         Nashua Telegraph

-         Internally

 

The board also discussed having a steering committee that will work similarly to the Superintendent search steering committee by narrowing down the candidates to recommend 4 to the board.  This committee will consist of the following members:

-         2 teachers

-         2 administrators

-         2 board members

-         2 community members – to be solicited through back pack mail and notice in The Hollis Brookline Journal and interested parties will contact Carol Mace with interest.

-         1 support staffer

 

The time table will begin as soon as the board approves the ad next week and should end approximately the 1st week of April with the new principal starting on July 1st.  Applicants will communicate their interest through Doris Lindgren.

 

Budget

 

Dawna Duhamel distributed the latest proposed budget changes to the board.  Fred Hubert and Jack Flanagan from the finance committee were in attendance.  The finance committee stated they will be using a formula to recommend a specific budget percentage increase.  The formula is as follows:

-         CPI from July of 2.3% + growth in Attendance (ADM) of .78% for an increase of 3.08%.

-         The second part of the formula eliminates the following increases from the budget in order to determine the overall percentage increase of the budget

o       Debt services

o       Non-recurring expenses

o       Out of District special Ed costs

o       Salary contracts under Sanbornization

o       Warrant articles

The finance committee will work with Dawna Duhamel to obtain the numbers they need to input into the formula.  Wanda Meagher asked if the board was required to meet the budget percentage increase that the finance committee recommends.  The answer is no, but the board does need to be prepared with potential cuts if the community objects to the board proposed increase.

 

Dawna Duhamel presented answers to several outstanding questions generated by Wanda Meagher as well as discussed the newly proposed adjustments to the budget.

 

1.  The building and grounds supervisor salary for $20,000 is still in the budget and not on the adjustment sheet.

 This is now on the adjustment sheet.

 

2.  On the SPED adjustments, acct. # 10 2163 330 2, I'm wondering if the account number is wrong.  Should it be

10 2163 330 1?  The adjustment you show is based on the 1 account because the 2 account doesn't currently exist in the budget.  Obviously it can be added, if that's correct, but if that's correct, is the adjustment amount still 5836? The adjustment total of $5,836 is correct. A new account will need to be added. The “Current Amount Column” will be adjusted.

 

3. On the SPED adjustments, the 2 speech therapy services lines have a 111 object code.  Should they be 330 for Out of District placement?

 When we are paying an employee, the object code is in the 100s. The object code should be 111.  This is not a new position, but an adjustment to salary in the current budget found when moving salaries between line items within the budget.

 

4.  On the regular adjustments, is it really true that Insurance liability went down by 20,000?  Is this a new quote?  The original budget amount is close to what we've been spending and our experience rating is not good. The insurance quote is accurate and was under separate cover.  There is a considerable savings by switching from Primex to LGC.

 

5. On the adjustments, we included the Retirement benefit for Barbara Higgins, but did we include the salary delta for a new hire at Masters +5?

 No. The change in salary is now on the adjustment sheet. The salary savings is $12,161.

 

6. This may have been answered, but I can't find it.  Does the budget include furnishing for the new portable classrooms?  Either way, are we assuming that since we are moving a classroom teacher that we can move classroom furnishings from RMMS?

 The furnishings for the portable are not in the budget at this time. Lorraine Wenger provided research showing a need for approximately $13,000 worth of furnishings.  This research included the use of some existing furnishings.

 

7.  Do we plan on funding any of Tony's outside the budget requests?  I would specifically like to address security and I'm not sure that's covered under the possibility of using the reserve fund balance.

The board discussed taking care of the security concerns and cafeteria table replacement yet this year by using some of the remaining balance in the Expendable Trust for Brookline Maintenance.  3 or 4 tables need to be replaced at a cost of $3000 per table and the proposed security system covering 3 entrances would cost approximately $9000.  The board will address the issue of moving forward with this at a future board meeting.  There is $22,323.00 still available in the expendable trust.  Using these funds requires a public hearing.

 

8.  Are we proposing an additional reserve fund balance for this year and if so, how much?

Wanda intended this question to be regarding the Expendable Trust for Brookline Maintenance.  The board did not make a decision on adding this as a warrant article, but Wanda recommended that if we deplete the fund any further, we will definitely need to replenish it as it is intended to cover maintenance items that come up over time.

 

9. I'd like to understand the technology budget.  I know Dave is already looking into this.  I just didn't want to drop it off the list.

Dave Partridge and Dawna Duhamel reviewed this with Rich Raymond and everything in the proposed budget is justifiable.

 

10. Cindy, did you say you were looking into the photocopiers?

 The photocopier budget does not include any new or replacement leases or maintenance contracts, but because of the age of the photocopiers, $4000 was added to the budget for additional repairs.

 

The budget adjustments were discussed.  Several of these adjustments were generated by review of salary line items and answers to Wanda Meagher’s questions above.  See adjustment sheet below.

Brookline School District

 

 

 

 

 

Proposed Budget Adjustments - FY09 Budget Proposal

 

 

For January 24, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Budget

 

 

 

 

 

 

Current

 

Adjusted

Page

Account No.

Description

 

Amount

Adjustment

Total

#

10

1100

112

1

Salaries, Classroom Teachers

t

 $ 1,266,169

 $      13,460

 $ 1,279,629

1

10

1100

112

2

Salaries, Classroom Teachers

t

       867,709

       (68,130)

       799,579

1

10

1100

113

1

Salaries, Aides

t

         65,996

       (27,236)

         38,760

1

10

1100

113

2

Salaries, Aides

t

                  -

         14,226

         14,226

1

10

1100

430

1

Repair equipment, Non-instructional

u

              500

            (500)

                  -

1

10

1100

430

2

Repair equipment, Non-instructional

u

              500

            (500)

                  -

1

10

1106

112

1

Salaries, Foreign Language

t

         19,963

         (1,437)

         18,526

1

10

1169

113

1

Computer Aide

t

         10,391

           4,678

         15,069

2

10

1169

113

2

Computer Aide

t

           6,926

         10,391

         17,317

2

10

1169

114

1

Technology Technician

t

         24,571

         (4,485)

         20,086

2

10

1169

114

2

Technology Technician

t

         33,698

       (13,612)

         20,086

2

10

1260

110

0

Salaries - ESL

t

         40,449

            (328)

         40,121

3

10

2120

112

1

Salaries, Guidance

t

         49,403

           1,729

         51,132

3

10

2210

242

1

Staff Development

t

           4,450

         (4,449)

                  1

4

10

2210

242

2

Staff Development

t

           4,450

         (4,449)

                  1

4

10

2222

113

1

Library Aide

t

         15,069

         (7,192)

           7,877

4

10

2222

113

2

Library Aide

u

           6,074

         (6,073)

                  1

4

10

2320

310

0

District Assessment

t

       227,289

         (2,346)

       224,943

5

10

2400

115

1

Salaries, Secretaries

t

         36,670

         21,646

         58,316

5

10

2400

115

2

Salaries, Secretaries

t

         50,872

           2,773

         53,645

5

10

2400

119

1

Salaries, Office Aide

t

         21,646

       (21,646)

                  -

5

10

2400

442

1

Lease Copiers (for repairs)

t

                  -

           2,500

           2,500

5

10

2400

442

2

Lease Copiers

t

         11,000

           2,062

         13,062

5

10

2600

116

0

Building & Grounds Supervisor

t

         20,660

       (20,659)

                  1

5

10

2600

116

1

Salaries, Maintenance

t

         89,419

           9,629

         99,048

5

10

2600

116

2

Salaries, Maintenance

t

       100,377

         (4,517)

         95,860

5

10

2600

117

1

Custodian - Summer

t

           6,544

         (3,423)

           3,121

5

10

2600

118

1

PT Custodian

t

         42,825

       (12,866)

         29,959

5

10

2600

118

2

PT Custodian

t

         13,157

           1,434

         14,591

5

10

2600

520

0

Insurance Liability

t

         38,619

       (20,674)

         17,945

6

10

2900

239

0

Retirement Benefit

t

                  -

         16,049

         16,049

6

10

2900

260

0

Workers' Compensation

t

         16,232

            (758)

         15,474

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sub-total

 

       891,754

     (124,703)

       834,731

 

SPED

 

 

 

 

 

 

 

 

10

1200

114

1

Salaries, Individual Aides

t

       141,984

       (32,342)

       109,642

2

10

1200

114

2

Salaries, Individual Aides

t

         75,132

         (5,357)

         69,775

2

10

1200

117

1

Salaries, Resource Room Aides

t

         42,288

         19,597

         61,885

2

10

1200

117

2

Salaries, Resource Room Aides

t

         43,288

           1,647

         44,935

2

10

1200

118

1

Salary, Resource Room Teacher

t

       149,526

         35,768

       185,294

2

10

1200

118

2

Salary, Resource Room Teacher

t

       158,760

         22,772

       181,532

2

10

1200

560

1

Out of district, Tuition

t

         58,464

         67,687

       126,151

2

10

1200

560

2

Out of district, Tuition

t

         66,732

         71,563

       138,295

2

10

2142

330

1

RSEC Psychoed Evaluations

u

           4,250

           4,250

           8,500

3

10

2142

330

2

RSEC Psychoed Evaluations

u

           4,250

           4,250

           8,500

3

10

2152

111

1

Speech Therapy Services

t

         64,530

         15,511

         80,041

3

10

2152

111

2

Speech Therapy Services

t

         46,334

            (988)

         45,346

3

10

2152

330

2

Speech/Language Therapy Services

t

         17,248

           6,534

         23,782

3

10

2162

330

2

Physical Therapy

t

           8,663

           3,757

         12,420

3

10

2163

111

2

Occupational Therapy Services

t

         33,913

         (3,467)

         30,446

4

10

2163

330

2

Occupational Therapy Services

t

         17,780

           5,836

         23,616

4

10

2722

510

2

Transportation

t

         35,160

         44,400

         79,560

6

 

 

 

 

 

 

 

 

                  -

 

 

 

 

 

SPED sub-total

 

       357,324

       261,418

       576,657

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net Adjustments

 

 $ 1,249,078

 $    136,715

 $ 1,411,388

 

 

 

 

 

 

 

 

 

 

 

 

Adjustments - Summary Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2008-2009 Budget Proposal total

 

 

 $ 7,885,263

 

 

 

 

 

Add: Net BOE adjustments (u)

 

 

           1,427

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Adjusted Budget Total

 

 

 $ 7,886,690

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Percentage change of overall budget w/BOE adjustments

6.17%

 

 

 

 

 

Percentage change of overall budget w/housekeeping adjustments

7.98%

 

 

 

 

 

Percentage change of overall budget w/all adjustments

8.00%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Notes:

 

 

 

 

 

 Total Adj. by Type

 % Change

 

u

Adjustments recommended by the Board on 12/3/07 and 12/17/07.

 $        1,427

0.02%

 

t

Housekeeping item (change based on new information, new quotes, etc.)

       135,288

1.82%

 

 

 

 

 

 

 

 

 $    136,715

1.84%

 

 

 

Wanda Meagher made a motion to accept the adjustments on the proposed budget Adjustment worksheet for January 24, 2008 with net adjustments to the original budget of $136,715.  Cindy Ryherd seconded the motion.  The motion carried by a vote of 3-0.

 

The board decided to convene another budget meeting for Tuesday, January 29th at 5:30 pm to meet with the finance committee on their final recommendations.

Items that are needed to generate warrant articles are:

-         final budget

-         expendable trust

-         support staff contract salary increases

-         portables and furnishings.

 

The board discussed items that could be presented to the public as potential cuts if the community were to request cuts.  None of these potential cuts are currently recommended.  The potential cuts include non-replacement of a retiring teacher, non-addition of an Assistant Principal, some or all of the Environmental Ed program, some or all of the Foreign Language program.  There was significant discussion around the needs for all of these items.  There was also discussion around the education specification recommendations for student teacher ratios in the first grade which are currently 22:1 in Brookline.  There was also discussion of the incoming Kindergarten class size.  There are currently 78 Kindergarten students enrolled for the ‘08/’09 school year.  The prediction is that number will rise to 87.  Dr. Luzetti is recommending a .5 Kindergarten teacher to adhere to the recommended teacher student ration of 20:1 in Kindergarten.

 

Wanda made a motion to add a 5. Kindergarten teacher and a .5 Kindergarten paraprofessional to the budget.  Cindy seconded the motion and the motion was carried with a vote of 3-0.

 

Cindy made a motion to remove the RMMS library aide from the budget to help cover the additional Kindergarten paraprofessional.  Wanda seconded the motion and the motion carried with a vote of 3-0.

 

Cindy made a motion to set up a committee to evaluate the current teacher student ratio educational specifications.  Wanda seconded the motion and the motion carried with a vote of 3-0.

 

Principal’s Report

 

Lorraine Wenger reviewed the calendar, the goals, peanut safe school, the Xilinx grant, and the “We the People” grant.

 

 

Correspondence

 

The NH Local Gov’t Center sent a letter on behalf of the NH School Board Association and several other organizations regarding the latest state recommendations on funding the retirement system.  The state is asking employers to make up the funding deficit in the retirement system which will cost significant dollars to local governments and school systems.  The above organizations believe this is illegal and are requesting $481.56 from the Brookline School District to help fund a law suit against the state.

 

 

The board scheduled a budget workshop for January 29, 2008 at 5:30 at CSDA.

 

Wanda Meagher made a motion to go into non-public under RSA 91A:3 II (c) & ? reputation and compensation.  Cindy Ryherd seconded the motion.  The motion carried by unanimous vote 3 yes, 0 no.

 

A motion to adjourn was made by Wanda Meagher.  The motion was seconded by Cindy Ryherd.  The motion carried by unanimous roll call vote.

 

9:30 pm

 

 

 

 

Date __________________________      Signed       ________________________