Approved: June 26, 2007
Brookline School Board
CSDA Media Room
May 29, 2007
Dave Partridge, Chair
Rich Pike, Superintendent of Schools
Mellinee Capasso, Business Administrator
Carol Mace, Director of Curriculum
Bob Kelley, Director of Special Education (late arrival 7:35)
Lorraine Wenger, Principal CSDA
Tony Luzzetti, Principal RMMS
Kevin Stone, Assistant Principal
Mary Kay MacFarlane, Recording Secretary
Dave Partridge called the meeting to order at 6:05 pm.
Approval of Minutes
Mellinee Capasso wanted the minutes of April 17, 2007 amended under the Business Administrator report. She wants it changed from“Mellinee distributed the expenditure report. At this point, she doesn’t see any issue.”, to “Mellinee distributed the expenditure report, for review. Issues to be discussed at the May/June meetings.”.
Beth Lukovits made a motion to approve the minutes, as amended for April 17, 2007. The motion was seconded by Wanda Meagher. The motion carried by a vote of 4 yes, 0 no, 1 abstention.
Beth Lukovits made a motion to approve the minutes of May 3, 2007. Cindy Ryherd seconded the motion. The motion carried by a vote of 4 yes, 0 no,
Business Administrator Report
Water Test – CSDA
Mellinee Capasso spoke regarding the water test at CSDA. The December water test is over the limit of Phthalate. Phthalate is a plastic type chemical with a limit of .006. December’s test result was .016. February’s test was .001, but this was not submitted to the state due to confusion between samples in Brookline and samples taken from the H/B Coop HS. April’s test results for Phthalate were .0036. The water at CSDA will require quarterly testing for the year . Skillings pulls the sample, which is sent to a state lab. DES requires a letter to the parents by June 17, 2007. Mellinee will draft the letter for board review before it goes to the parents. The board discussed this issue at length.
Dave Partridge requested the historical data on the water tests for the last 5 years.
Skillings proposes rebedding the water softeners and installing a sediment filter for $2,694 to minimize damage to the resin in the tank.
Wayne Zold is out on long term medical leave, so Dawna Bosquet/Chris Davies prepared the maintenance list.
Mellinee discussed the following items under RMMS maintenance.
Dave Partridge identifies items number 6,7,12 & 26 as expenses that are not in the budget and are good candidates for the Maintenance Trust.
Dave Partridge proposes having a maintenance review of the buildings, particularly RMMS, the roof and HVAC systems. This would be paid for with money left over from Wayne Zold’s salary.
Marcia Farwell will email Mellinee the names of reputable roofers and HVAC companies.
Marcia Farwell makes a motion to see if Absolute Mechanical will do a review of the HVAC at RMMS. Wanda Meagher seconded the motion. The motion carried 5 yes, 0 no.
Tony Luzzetti is concerned about security at RMMS. Dave Partridge suggested changing the code monthly. The board asked Tony to come up with a plan.
RMMS equipment items numbers 1-7 have money in the budget for purchase/replacement. The only item not in the budget is a water softener/filter system.
The Board asked Tony Luzzetti to make a priority list for items for expenditure from the maintenance fund. Dave Partridge would like this list by the June meeting.
Mellinee is quote for insurance, however, we do have a 3 year contract with Primex. Rich Pike stated that he was not in favor of cancelling the contract with Primex. We have a contract and we need to honor it. There is no buy out clause. The districts got a 5% discount due to carrying multiple lines, however, it didn’t agree to freeze prices. The contract ends on June 30, 2008. Bids will be taken.
Dave Partridge asked Wanda Meagher if the Insurance Committee had any recommendations. Wanda replied that she was still investigating the issue and would have a recommendation for him soon.
Special Educator Building Coordinator has a deficit account, as that is a position that was not in the budget. Mellinee recommends finding funding to offset the deficit.
Currently, there is a budget balance of $155,362.86, however there are more expenses to be paid before year end.
Mellinee Capasso expects to have a deficit in Food service. There were FMLA in that department, so that additional temporary labor was needed. Pricing increases are also a factor. A more nutritious lunch costs more money. Mellinee is looking into increasing the adult lunches. Wanda Meagher asked if there was a lot of waste. Mellinee said that there are some efficiencies to be gained by working better together between the schools. There is a currently approximately $32,000 deficit in food service. This will change before year end.
Dave Partridge asked what can be done over the summer to make the budget process better in the fall. Mellinee Capasso asked that whatever initiatives that the board is interested in promoting, they need to be investigated in the summer. Rich Pike suggested separating needs verses wishes.
Lorraine Wenger gave the principal’s report.
I. PROGRAMS, ACTIVITIES, EVENTS
June 4 Gr. 4-6 Chorus Concert – CSDA - 7:00PM
June 5-6 Gr. 5-6 Track Meet – HBHS – 3:00-5:00PM
June 7 Rain Date – Track Meet
June 8 Field Day – RMMS & CSDA
June 11 Gr. 6 – Canobie Lake Park
June 14 Step-up Day – Gr. 3 visits CSDA
Gr. 6 Ancient Expo – CSDA – 6:30-8:00PM
Art Show – CSDA – 6:30-8:00PM
June 18 Gr. 6 Graduation – CSDA – 7:00PM
June 19 Last Day of School – 12:00 dismissal
II. NWEA report
· Letters have been sent home to Gr. 2 & 5 parents stating that results of the NWEA testing will be sent in two to three weeks when reports have been received. There will be an information night in the fall to explain NWEA to parents when it is implemented for Gr. 2-6.
III. Maintenance Concerns
M - Minimal in Budget
N - New not in Budget
R - Removed from Budget
B – Included in Budget
1. Fire Extinguishers - B
2. Emergency Lights - B
3. Fire Alarm Detectors & System – B(cleaning/test)
4. Kitchen Area – B(inspections-gas & ansul system)
5. Building insp. w/Scott Knowles
1. Get estimate on repairs exterior of bldg.
(on going for several years)
2. Get estimate painting exterior R
(only $500 in budget)
3. New Fire panel B with magnetic doors
4. Camera system DVR replaced R
5. Downstairs security R
6. Enclosed entry roof repaired M (on going)
7. Enclosed sheetrock repaired M (on going)
8. Boilers cleaned B
9. 7 windows need to be replaced/bad seals B
10. Door Magnets B
11. Driveway Sealed R
12. Well water pump N
13. Septic pumped B
14. Fire Alarm Pull Stations B
15. Restroom Floors B
16. New Carpet Library N
17. Replace Speech Room Floor N
18. Paint Parking Lines (done by custodians)
19. Thermostats in hall R
20. Fill in holes in playground B
21. Fill in erosion around driveway B
22. Insulation in front part of building R
23. Playground drainage B
24. Call Verizon for caller ID R
25. Finish wire fencing B
26. Circulating pump re-built N
27. Install gutters B
28. New basketball hoops N
29. Replaced swing chains N
30. New piece of playground equip. R
31. Fix wall by back door near speech B
32. Replace Gym Flooring R
33. Elevator R
34. Landscape Milford Street Entrance B
1. Battery Auto Scrubber $5256.00 R
2. Battery Floor Burnisher $5460.00 R
Both above approved for maint. fund
3. Floor Stripper $1500.00 R
4. Carpet Extractor $2500.00 B
5. Floor Fan $406.00 B
6. Vacuums $800.00 B
7. Pressure Washer $350.00 N
8. Water softener/filter system N
· Roof inspection (regarding leaks)
· Parking lot (cracks forming, line painting)
· Sidewalks (pieces missing)
· Sign post (handicap signs twisted or broke)
· Windows (hard to close & latch)
· Bathroom, kitchen floors (cracks forming)
· Ramps (adhesive worn, some tiles loose)
· Brookline students regularly practice fire drills and bus evacuation. In an attempt to update our Emergency Procedures, a review of various other drills has been reviewed with teachers and wording updated. New manuals will be published for 2007-08 with all new personnel listed. During the month of June we will be practicing various drills such as hit the deck, lockdown, and shelter in place.
· This month’s “Principals’ Corner” in the PTO newsletter will focus on safety, not only in our schools, but for the summer as well. It will include the Emergency Procedures information, so as to better inform parents.
· We are working closely with the Business Administrator to plan for school security (magnetic doors, cameras, etc.).
· Chief Goulden needs a letter from the School Board requesting a police officer at be present at CSDA on voting days when school is in session.
· Steve Reber has made a $400 donation to each school. We ask the Board to accept this generous donation.
Marcia Farwell made a motion to accept the donation of Steve Reber of $400 to each school. Beth Lukovits seconded the motion. Motion carried by unanimous vote 5 yes, 0 no.
Marcia Farwell made a motion to accept the donation of Elizabeth Eaton of $100 for technology fund. Beth Lukovits seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Lorraine Wenger stated that they received a grant from the Hollis/Brookline rotary for $750 for digital cameras.
Lorraine Wenger stated that they received a grant for 15 posters of major art work.
Dave Partridge and Marcia Farwell went down to talk to Scott Knowles about the recent fire inspection. All window treatments need to be fire retardant. Plants are ok to hang provided they don’t block the exit signs. They are looking into options for the pillows. Dave and Marcia are setting up a meeting with the fire marshal.
Rich Pike received a request from Stephanie Langer for maternity leave. She would leave on October 1, 2007 and would return on January 2, 2008.
Marcia Farwell made a motion to accept the maternity leave of Stephanie Langer. Beth Lukovits seconded the motion. The motion carried by unanimous vote 5 yes, 0 no.
Rich Pike has request from Deb Bowery for a tuition advance.
Marcia Farwell made a motion to accept Deb Bowery’s request for tuition advance. Beth Lukovits seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Board Representation for RSEC
Rich Pike said that Brookline is up for Board seat on RSEC. The board usually has a 2 hour meeting. It is for a 3 year term. The board tabled the item for this meeting.
Rich Pike distributed to the Board the statute of school volunteers.
Rich Pike received a copy of an Amherst policy on sexual predators which he will distribute to the board members.
Rich Pike distributed to the Board the criteria on residency.
Rich Pike recommends that Jessica Oleniak, Grade 3 (replace Donna Shalek) B, Step 2 at a salary of $33,734
Beth Lukovits made a motion to hire Jessica Oleniak as a grade 3 teacher. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike recommends that you hire Sandra Reid as a Reading .5 (new position). B, Step 6 Salary $19,431.
Beth Lukovits made a motion to hire Sandra Reid as a .5 Reading Specialist. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike recommends hiring Sarah Griffin, Special Education (new position). M, Step 7 salary $46, 868.
Beth Lukovits made a motion to hire Sarah Griffin for Special Education. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike recommends hiring Maureen Lorden, RN (replace Toupin) B, Step 11 salary $46,646.
Beth Lukovits made a motion to hire Maureen Lorden as a nurse. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike recommends hiring Timothy Putnam, Grade 5 (replace Nelson) B, Step 2 salary $33,734.
Beth Lukovits made a motion to hire Timothy Putnam for grade 5. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike recommends hiring Sharyn Matthews, School Psychologist (new position) M+45, Step 8 Salary $53,835.
Beth Lukovits made a motion to hire Sharyn Matthews as a School Psychologist. Marcia Farwell seconded the motion. The motion carried by a vote of 5 yes, 0 no.
Rich Pike asked to set a date for goal setting. Thursday, June 14th at 1:00-3:00 at the Town Hall first floor meeting room.
Marcia Farwell made a motion to go into non-public under RSA91-A:3II(a) compensation and (c) reputation. The motion was seconded by Beth Lukovits. The motion carried by unanimous roll call vote 5 yes, 0 no.
Date __________________________ Signed ________________________