Approved:  August 26, 2008

Brookline School Board

CSDA Media Room

July 29, 2008

 

Dave Partridge, Chair

Marcia Farwell (late arrival 8:05pm)

Beth Lukovits

Wanda Meagher

 

Susan Hodgdon, Superintendent of Schools

Dawna Duhamel, Business Administrator

Lorraine Wenger, Principal CSDA

Lidia Desrochers, Principal RMMS

Kristina Henry, Assistant Principal

Mary Kay MacFarlane, Recording Secretary

 

 

Dave Partridge called the meeting to order at 6:33 pm.

 

Minutes

 

A motion was made by Beth Lukovits to accept the minutes of May 27th, 2008 as amended for spelling.  The motion was seconded by Wanda Meagher.  The motion carried by a vote of 3 yes, 0 no.

 

A motion was made by Beth Lukovits to accept the minutes of June 10th, 2008 as amended.  The motion was seconded by Wanda Meagher.  The motion carried by a vote of 3 yes, 0 no. 

 

A motion was made by Beth Lukovits to accept the minutes of June 24th, 2008 as amended for name corrections.  The motion was seconded by Wanda Meagher.  The motion carried by a vote of 3 yes, 0 no.

 

A motion was made by Beth Lukovits to accept the non-public minutes of July 1st, 2008.  The motion was seconded by Wanda Meagher.  The motion carried by a vote of 3 yes, 0 no.

 

Open Forum

 

Amy Fessenden asked if there is anything that can be done about the car pool line on Milford Street.  The Board discussed the situation and will continue to look at it. 

 

Administration

 

Lorraine Wenger and Lidia Desrochers gave the principal report

CALENDAR, EVENTS, PROGRAMS

Aug 13 &14                 Danielson Training Administration

Aug. 20                        New Student Orientation – RMMS 9:00; CSDA 10:30

Aug 25                         Teachers report to school

Aug 26                         Readiness and First Grade Bus Run

Aug 26                         School Board Meeting

Aug 27                         Danielson Training – Professional Staff

Aug 28                         First Day of School

Aug 28 and 29             Kindergarten Orientation

 

NEW SCHOOL YEAR PREPARATIONS

 

ENROLLMENT FOR 2008-09

K-92                            4-111

R-14                            5-98

1-87                             6-93

2-86

3-76

 

BUILDINGS &GROUNDS

 

OTHER

 

Susan Hodgdon gave the Superintendent’s report

 

 

 

Beth Lukovits asked if Susan Hodgdon would work on an organizational chart.  Susan Hodgdon said that it was on her “To Do” list.

 

Correspondence

 

Susan Hodgdon read Cindy Ryherd’s letter of resignation from the School Board.

 

Class Size

 

Wanda Meagher volunteered to work on the class size committee.

 

Portable Status

 

Bathrooms and flooring are all new in the portables.  The site work has been done and the portables are here.  The Town is exempt from most building codes.  If you ask the inspector in, then you are bound by the law to do what the inspector says. 

 

The electric is complete.  The propane will be done this week.  Everything is on target for August 15th, so that teachers can get settled in their classroom.

 

Rich Raymond

 

No updates on paperless communication and global connect.

 

The Coop is reviewing costs before running their phone lines through Brookline.

 

Policies

 

Life Threatening Food Allergy Policy

 

The Board discussed the life threatening food allergy policy.  Dave Partridge asked what the protocol is for reviewing procedures. 

 

Wanda Meagher asked is they should be more inclusive on “users of the school building” since people of all ages use the building. 

 

The Board asked that Lorraine Wenger send out a letter to fourth grade students and any new fifth and sixth grade students on food restrictions at CSDA.

 

The Board amended the LTFA policy to add the following wording after the words “Brookline Public School District” in the last paragraph; “and all others using District facilities”.

 

A motion was made by Wanda Meagher to accept the LTFA policy as amended as a second reading.  Beth Lukovits seconded the motion.  The motion carried by a vote of 3 yes, 0 no.

 

Community Use of School Facility Policy (KG)

 

Wanda Meagher read the Community Use of School Facility Policy.

 

Organizations that use school buildings will be subject to a usage fee.

 

Dave Partridge asked if there was an exemption in the policy for the Town of Brookline.  Wanda Meagher replied no. 

 

The Board discussed trying to scheduling janitors so that they are not working overtime on Saturday.  Dawna Duhamel will look into setting the usage fee schedule based on costs.

 

The Board asked Susan Hodgdon to look into policy KF verses KG.

 

Marcia Farwell wants to see a fee schedule.  The Board discussed having a different fees depending upon the time/day of usage. 

 

A motion was made by Beth Lukovits to accept KG as a first reading.  Wanda Meagher seconded the motion.  The motion carried by a vote of 4 yes, 0 no.

 

Preschool

 

Lidia Desrochers doesn’t think there is room for a preschool at RMMS, although she says is too soon to make a definite decision about it.  Lidia recommends going forward with researching this further, but she doesn’t see space for a preschool this year. 

 

Dave Partridge asked if we are filling up space because it’s available or do we have increased special education needs. 

 

Wanda Meagher asked Dawna Duhamel for the costs of out of district preschool costs.  She would also like to see a history of costs over 3-4 years. 

 

The Board needs more information and wants to move forward with researching this. 

 

Food Services

 

Dawna Duhamel introduced Bill Van Zant, Vice President of Operations of Café Services. 

 

Bill Van Zant gave a presentation on what Café Services to the Board.  The company was started in 1993.  They are the largest provider of school lunch programs in NH and VT.  They strive for consumable nutrition.  Café Services would use our current food services employees, with the exception of the food service manager.

 

Dave Partridge asked what happens if they don’t make the numbers.  Who absorbs the profit/loss?  Café Services would guarantee the loss up to the management fee of $3,500.  After $3,500 the school would pick up any additional loss.  Statements will be sent monthly and reviewed.  There is a one year contract with 4 renewables.  After the 5 year, the contract must go out to bid. 

 

Wanda Meagher makes a motion to accept Café Services as food service manager.  Marcia Farwell seconded the motion.  The motion carried by a vote of 4 yes, 0 no.

 

Replacing School Board Member

 

All interested candidates are welcome to submit a letter to the Board.  The position is an appointment until March elections.  Candidates will most likely be asked to speak at the next school board member in August.

 

Beth Lukovits made a motion was made to go into non-public under RSA 91A:3II (c) reputation.  Wanda Meagher seconded the motion.  The motion carried by unanimous roll call vote 4 yes, 0 no.

 

 

9:45 pm

 

 

 

 

 

Date __________________________      Signed       ________________________