Chairperson Mike Molkentine
called the meeting to order at .
The meeting opened with the
Pledge of Allegiance.
This is a new item added to
the agenda for the Board’s meeting. Rich Pike stated that the items listed
under the RMMS Principal’s Report should be discussed under the Business
There was nothing for Open
to accept the minutes of the June 21, 2005 BSB meeting as written. Mike D. seconded the
motion. The motion carried 4-0-1.
Ernie abstained, since he did not attend that meeting.
to accept the minutes of the August 2,
2005 BSB meeting as written. Ernie seconded the motion. The motion
to accept the minutes of the August 18, 2005 BSB meeting as written. Clay seconded the
motion. The motion carried 4-0-1. Mike
D. abstained, since he did not attend that meeting.
Mike M. said that he has
received Clay Mathieson’s resignation from the Brookline School Board, to be effective August 31, 2005. Clay said that he and his family are moving from Brookline to Massachusetts, to be closer to the rest of their family, and that
their house has already been sold. Mike M. motioned to accept Clay Mathieson’s resignation
from the Brookline School Board, with regrets.
Dave seconded the motion. The motion carried 4-0-1 (Clay abstained). Mike M. said that he will check
with Doris to see about advertising that there is now an open
position on the Brookline
CSDA Principal’s Report
Laurie reported that as of today, enrollment at
CSDA is 182 students – 90 in Grade 5 and 92 in Grade 6. This number is
slightly higher than what was expected.
The facility is ready for the first day of
school, and most classrooms are ready.
Open House will be Wednesday September 14th.
A few positions still need to be filled: kitchen
manager, band instructor, and a .4 paraprofessional. Sheila O’Donnell, the
Food Services Manager who just resigned from that Co-Op position, helped
to set things up for September, so the kitchen will be OK for the start of
school. The Band Program is a before and after school program that is paid
for by parents. The word has been sent out that an instructor is needed.
The .4 paraprofessional position is for the Resource Room, not a 1-1.
RMMS Principal’s Report
Enrollment is approximately 437 students. About
30 new students have registered this summer, and 5 have left. The
enrollment in kindergarten is lower this year than it was last year.
The school is ready for opening day. Fire Chief
Scott Knowles visited today, and there are a few things that need to be
The new telephone system has been installed.
Still looking to hire one paraprofessional.
Open House will be Wednesday September 7th.
Tony and Kevin met today with children and their
parents who are new to the school district. They toured the school and
visited their classrooms. Tuesday will be the incoming First Graders visit
to the school, and they can ride the school bus that they will ride during
the school year.
Business Administrator’s Report
Lee Ann had good news to report to the Board.
She said that a response has been received to the letter written by the
Board to the Commissioner of Education regarding the Adequacy Funds of
$32,168 that had never been received. These funds should be received by
the end of August. The funds are considered unanticipated revenue, and
will be returned to the Town.
The preliminary audit went well. The unreserved
fund balance is approximately $105,000, all of which will be returned to
the taxpayers. This unreserved fund balance is due to additional catastrophic
aid that was received, funds from a one-time re-financing of a bond, and
monies left from teacher salaries.
A price of $1.899/gallon for heating oil was
secured by Lee Ann. Only $1.19/ gallon was budgeted (based on last year’s
cost), so there will be a shortfall here.
The telephone system at RMMS has been installed,
for the $17, 407 that was approved to be spent. A school-wide paging
system is not in this installation, and was not in the original plans. The
paging system that is part of the new phone system does not cover paging
that can be heard in the hallways. Statewide Communications has given a
quote of $4,250 for the paging system. This amount would include ceiling
speakers, a battery back-up, and Caller ID. Tony feels that from a safety
standpoint this additional paging system is needed. Dave questioned the
battery back-up – he thought that was part of what has already been
installed. A brief discussion was held about the need for Caller ID. Tony
felt that in today’s times, it was needed, and that the fact that we have
Caller ID will discourage prank calls. Lee Ann will defer Caller ID and
the battery back-up pending further investigation. Dave motioned
to authorize the expenditure of $3,300 for ceiling speakers for a complete
paging system to be installed by Statewide Communications. Ernie seconded
the motion. With no further discussion, the motion carried 5-0.
The bell system has been installed at RMMS.
Carbon monoxide detectors for the lower two
classrooms in RMMS were discussed next. There was concern about carbon
monoxide from idling buses and cars entering these classrooms. Fire
Inspector Scott Knowles recommends having detectors that are hard-wired
into the fire alarm system. The drawback to this is that if they were to
go off, the entire school would have to be evacuated, not just the two
classrooms. Gemini Electric gave a quote of $2,460 to hard-wire carbon
monoxide detectors into the two classrooms. Wall units that plug in and
have battery back-ups would be much less expensive to install. It would
not be a code violation to do so. Mike D. motioned to authorize the purchase and
installation of two carbon monoxide detectors, the cost not to exceed
$200.00. Clay seconded the motion.
Further discussion followed the motion. Ernie questioned this purchase,
since only one parent complained, and there are no reports from the school
nurse about health problems due to carbon monoxide fumes. Dave feels
strongly that this is a safety issue, and that he was willing to purchase
these detectors himself for the two classrooms. Clay said he agreed with
not spending over $2,000 for hard-wiring two detectors, but that spending
$200.00 was OK. The motion carried 4-1, with Ernie voting no.
The backboards that were donated to the gym at
CSDA have been installed.
Transportation: A representative from each Board
in the SAU will be meeting with Al Orde (Hollis Transportation). The
current contract expires June 30, 2006. Mike D. will be the representative from the Brookline School Board.
The next SAU Board meeting will be September 6th.
It will be held at CSDA at .
There will be a special meeting at the High
School On September 13th with Ted Comstock from the School
Board Association. It was noted that this meeting is the same night as a
special Town meeting in Brookline.
Rich feels that strategic planning is necessary,
and he will be talking with all of the Boards about this.
Rich has started the process of pre-board
meetings with the Chair, Business Administrator, Administration and himself.
He would like to see these continue as a way to help the process and
structure of Board meetings.
Mike M. introduced both Rich Pike, the new
Superintendent of the SAU, and Tony Luzzetti, the new Principal of RMMS,
as this is the first official Board meeting with them.
August 30th will be the welcome back
luncheon for the staff given by the School Board. It will be held at CSDA.
The luncheon was coordinated by Dave, who was thanked for doing so.
The Insurance Study Committee will begin to meet
the third week of September. They hope to have information before contract
negotiations begin. This purpose committee was suggested by Jack Flanagan
as a possible way to save money on insurance. There are seven members on
this committee: Mike M., Don Edson, Michelle Mosca, Amy Fessenden, Lee Ann
Blastos, Barbara Higgins and Jack Flanagan.
Wellness Goals: Meetings with the Hollis Board
continue on this subject. Both Boards are still hoping for the Co-Op Board
to join these meetings.
Laurie told the Board that the gift from the Ron
Young family that was received in June has been increased from $4,000 to
$5,000. The family has stated that the spending of these funds is to be
done at the discretion of Administration for what they feel are Special
Education needs. The spending of these funds has been set up as if it were
a grant. Dave motioned to accept the additional amount of $1,000 from the
Young family with many thanks and gratitude. Mike M. seconded the motion.
The motion carried 5-0.
Regarding the appointment of the interim 3rd
grade teacher at the August 2nd meeting, Clay asked how the
process worked this time, and how it was different from the previous
process (he was not able to attend the August 2nd meeting).
Tony replied that a committee had been set up to go through all of the
applications, and that interviews were set up with everyone. He said that
there were different people on the interviewing committee this time, and
that there were also different applicants.
Policies Update (Mike D.): 1) Mike D. noted that regarding Sections C
and D, every change that he recommended be made was changed, and that
Ernie’s comments were also taken. Mike D. said that a lot of “extra” text
has been eliminated, and some significant changes made, so he would like
the Board to take the time to review the changes made. Since this could
involve detailed discussion, Rich Pike suggested doing this during a
separate meeting just for policies. A workshop was scheduled for Monday September
12th at CSDA from . A second review of
sections E and F will also be done. Mike D. said he had asked for input back from
NHSBA, but very little was received. 2) Since Clay is leaving the Board, a
new Board representative will be needed to work with Kathy O’Sullivan on
the policies. Mike D. will be that representative. 3) Ernie said that
“First Review Section I” as it appears on the agenda tonight is too vague.
He had requested in a previous meeting that a list of the policies
included in a section be listed on the agenda. Mike D. suggested the
following: a) an initial policy review, with policies listed on the agenda
and copies made available to the public; b) a 2nd review, where
all input, including public comment, will be received and reviewed; and c)
a 3rd review, with a workshop where proposed changes are
discussed and policy can be adopted. The Board agreed that this could
LongRange Planning Committee Report (Ernie): Using an overhead display, Ernie showed
classroom projections for the next ten years. 1) The first chart shown
used an 8 year average. This shows that through the school year 2016-2017
the total number of classrooms needed at RMMS varies between 22 and 24.
There are currently 22 classrooms at RMMS, but the school could accommodate
these projections (Art “on wheels” is one way). The same projections show
the number of classrooms needed at CSDA needed to vary between 8 and 11.
There are currently 10 classrooms at CSDA. 2) The second projection was
done using “Dick’s Projections”, done by Dick Randlett of the Planning
Board, and these are based on housing. These projections show that in
2007-2008 RMMS will be 2 classrooms short, and that it continues to get
worse so that at the end of the 10 year projection RMMS will be 7 classrooms
short, with a need for 29 classrooms. For the same time frame CSDA will be
2 classrooms short, needing 12 classrooms.
If a decision is made to use portable classrooms, the
committee agrees that they should be placed
at CSDA. They could go at the end of either classroom wing. It is a possibility
that the 4thgrade could
be split between the two schools. This has been done in other districts. The committee has also spoken with
architect Al Corzelius about possible additions to CSDA. A one story wing could be added. It would
also be a possibility to add a 2 story addition, with the lower floor being built into the hill. This lower
floor could be left unfinished
until it is actually needed. The
estimate is approximately 1.8 million for a one story wing (6-8 classrooms) and
2.4 million for a two story wing. Ernie
said that he would write something to give to the CIC about the 10 year picture. Ernie recommended that the
Board keeps an eye on these projections, since they differ significantly. Ernie was thanked for his
work on this.
Food Service Management: Lee Ann said that the Brookline Kitchen
Manager resigned 2 weeks ago. She has received 9 resumes of interest so
far. The possibility of hiring an SAU-wide Food Service Director was
brought up at the last Co-op meeting, since their Food Service Manager has
resigned (this position is currently shared by the Co-op district and the
Hollis district). There is a State-wide mandate to add a wellness
component to Food Services by June 30, 2006. An SAU-wide Food Services Director would aid
this happening. In addition to this person, there would be a Head Cook at
each school in the SAU district. Mike M. stated that he does not support
this position at all, and he does not agree with the shared positions already
in place, giving examples of Technology and Building & Grounds. Ernie
said that he too feels that the decision making should remain with our
district. Ann Dumas and Jim Murphy were present, representing the Co-op
Board. They think that the Boards should talk together about sharing the
managers. Mike M. said that he agrees that SAU-wide positions have
benefits, but feels that it has cost Brookline money to share positions district-wide. Ernie
would like to see the SAU, having a new Superintendent, should prove to
the Brookline Board that they are not being short-changed with these
shared positions, and that all three districts are receiving the same
level of services, before more shared positions are created. Lee Ann said
that for the moment she will continue to look for someone to fill the
position we currently have, that of a Kitchen Manager.
Update on OT Services (Rich Pike): Currently we have only one Occupational
Therapist. Due to more referrals, additional time is needed, approximately
2 days a week. An assistant could be used for this position – it does not
have to be an Occupational Therapist. Lee Ann noted that this position was
not budgeted for, and that different funding sources would need further
Dave motioned for the Board to enter into non-public session as per RSA
91-A:3II (c), “Matters, which if
discussed in public, would likely affect adversely the reputation of any
person”. Mike D. seconded the motion. With a roll call vote, the motion carried
4-0 Clay was no longer present, having
left the meeting at ). Mike M., Mike D. Ernie, Dave and Rich adjourned into non-public
session at .