Approved: December 20, 2005
BROOKLINE SCHOOL BOARD
Captain Samuel Douglass Academy
November 22, 2005
Michael Molkentine, Chair
David Partridge, Vice-Chair
Michael Dreyer, Secretary
Dr. Anthony Luzzetti, Principal
Lorraine Wenger, Principal
Kevin Stone, Assistant Principal
Richard Pike, Superintendent of Schools
Lee Ann Blastos, Business Administrator
Bob Kelly, Director of Special Education
Ruth Bobich, Recording Secretary
Chairperson Mike Molkentine called the meeting to order at 6:02 PM.
The meeting opened with the Pledge of Allegiance.
Lee Ann introduced auditor Robert Sanderson, from the Professional Association of Plodzik & Sanderson, a company that performs audits for school districts in New Hampshire. He is present tonight to review the audit report with the Board. Lee Ann gave out copies of the report, “Brookline School District Financial Statements and Supplemental Schedules, June 20 2005”, to the Board members. Tonight is the first time the Board has seen this document, so they have not been able to review it. Mr. Sanderson highlighted several items to the Board, explaining how the results were reached. He explained that the audit was performed based on standards that are generally accepted in the United States, and that this District has not implemented Governmental Accounting Standards Board (GASB) Statement No. 34 (many New Hampshire Districts have not). Mr. Sanderson stated in his report that an adverse opinion had to be issued because GASB Statement No. 34 was not followed, and that this does not mean that the figures are incorrect, just that they were not presented in accordance with the requirements of GASB No. 34. Mike M. asked Lee Ann what would need to be done to adopt this. Lee Ann replied that the process has been started, and two of the three things necessary have been done. To fully implement it, Accounts Payable must be made full time. Mr. Sanderson was thanked for his presentation. He told the Board that he would welcome any questions they might have for him after their review of the audit report.
There was nothing for Open Forum tonight.
Dave motioned to accept the minutes of the October 25, 2005 BSB meeting as written. Beth seconded the motion. The motion carried 5-0.
There was no correspondence for the Board to review tonight.
Long Range Planning Committee Presentation
Jon King, from the Long Range Planning Committee, presented the committee’s report to the Board. He gave an overview of what the committee found. This committee was set up in March to look at facility needs for the District over the next ten years. Student projections were looked at several ways, which had great variations.
Dave asked if the past five years of class size history could be looked at vs. the high and low projections to see what the actual relation to the projections were. Mike M said he could get this information to Dave. It was also noted that projections show one more third grade class will be needed next year (for a total of five), but one less first grade class will be needed next year (for a total of four).
Rich Pike said the report presented was very thorough, and he congratulated the committee for it. Other committee members present tonight were Gabe Elkin, Tom Solon, Dick Randlett and Laurie Wenger. The committee was thanked for all of their hard work.
The Town Finance Committee was invited to this portion of tonight’s meeting, but no one on the committee was available tonight.
Lee Ann gave out this year’s budget books, which contain the baseline budget, to the Board and to Administration. She also gave out a memo that explained the items that are not yet in the budget.
· The proposed revenue sheet has not yet been completed. It is expected that it will be for the December meeting.
· The Professional Staff Salary Warrant Article is not in the budget yet, since negotiations are currently underway. There is a placeholder in the budget.
· There is a placeholder for the SAU Assessment Account until the SAU Budget is approved in December.
· There are placeholders for the Transportation/Gasoline account until negotiations are completed.
· Retirement benefits are at zero right now, since there have been no retirements submitted yet this year. This is still a possibility until January 1, 2006.
· For HealthTrust, a 10% increase was put into the budget. A maximum of 13.8% has been given, but Lee Ann feels that the 10% in the budget should be okay.
Lee Ann then explained how the budget book is set up. The budget book is divided into sections with labeled tabs.
· The first section is the Function to Function summary. This section also contains a page that is a new positions summary.
· The second section is the Line Item Summary. All functions are listed in this section. It was explained that functions beginning with 01 are for RMMS, those beginning with 02 are for CSDA, and those beginning with00 are District-wide, affecting both schools.
· The rest of the book has an individual section for each function that goes into more details.
Lee Ann pointed out that on page 10 of the Line Item Summary the percent of change is listed as 7.51%. This figure includes Food Services and the Special Revenue Fund, which are both self-funding. When these line items, Function 5220 and Function 5221, are taken out, the percent of change is only 5.1%. She also said that there is an error on the “New Position Summary” sheet – instead of the listing of a full time District Coordinator for Special Ed, it should be just extra hours added to an existing position. Two other changes are also anticipated, so that by next month the budget should be decreased by approximately $70,000, to a 3.9% increase. Lee Ann also requested input from the Board for a realistic number for legal fees to be put into the budget.
A “Yellow Sheet” was given out next. This is a list of items that are desired but have not been put into the budget. Lee Ann suggested that the Board review this sheet and if they have any questions to get them to her. She can then discuss it with Administration to get answers for them.
A workshop will be held for budget discussion. It was set for Wednesday December 7th in the conference room at CSDA, 8:00 – 10:00 AM. Mike M. will coordinate all questions from the Board and get them to Lee Ann by November 30th so that she can have answers for the workshop meeting.
December Meeting Date
The date of the December meeting for the Brookline School Board will be December 20 at 6:00 PM in the library at CSDA.
Business Administrator’s Report
Lee Ann gave the new Board members a form that they need to fill out for tax purposes.
In addition to the written report previously distributed, there were a few things noted:
Rich Pike highlighted what was in his report that was previously distributed. The report contained a recommended warrant article to approve salary and benefit costs in a multi-year agreement. Rich also said that he sent all staff an electronic message of support of their good work as part of National Education Week.
Laurie has given Dave a copy of the survey that was recently done. Dave gave the Board members copies of it to review, so that they can start to form a new survey to be distributed to parents.
Mike M. motioned for the Board to enter into non-public session as per RSA 91-A:3II(e), “consideration or negotiation of pending claims or litigation”, and (c), “Matters, which if discussed in public, would likely affect adversely the reputation of any person”. Mike D. seconded the motion. By a roll call vote, the motion carried 5-0. The Board, Rich Pike and Bob Kelly entered into non-public session at 8:14 PM.
At 9:05 PM the Board re-entered into public session. Mike D. motioned, Mike M. seconded the motion, and the motion carried 5-0. Mike M. motioned to seal the minutes from the previously held non-public session. Tom seconded the motion. The motion carried 5-0. At 9:07 PM Mike M. motioned to adjourn the meeting. Mike D. seconded the motion. The motion carried 5-0.