Approved: April 8, 2008

                                                                                                            Regular Meeting

                                                                                                            January 16, 2008

                                                                                                            Hollis-Brookline Middle School

 

 

Tom Enright, Chairperson

James O’Shea, MD

Webb Scales

Steve Simons

Janice Tremblay

 

 

Richard Pike, Superintendent of Schools

Tim Kelley, Principal, Hollis-Brookline High School

Pat Goyette, Principal, Hollis-Brookline Middle School

Dawna Duhamel, Business Administrator

Lauren Jacobi, Student Representative

Betsy A. Packard, Recording Secretary 

 

Others present included members of the Public.

 

Chairperson Tom Enright called the meeting to order at 6:37 p.m.

 

 

1.         MINUTES

 

Steve Simons moved that the Board approve the minutes as written.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

2.         CORRESPONDENCE

 

Supt. Pike informed the Board that he had three requests for maternity leave: Cora Zingales, High School Special Education; Christine Heaton, High School English; Jennifer Christman, Middle School Special Education.

 

Chair. Enright asked that Supt. Pike review the contract and let him know what it says.  He stated that he was not questioning the approval; however, the contract is specific and usually the letter of request specifies what the privileges are and what the Board is granting.

 

James O’Shea moved that the Board approve maternity leaves of absence for Cora Zingales, Christine Heaton, and Jennifer Christman.  Webb Scales seconded.  Motion carried unanimously.  5 – 0 – 0.

 

3.         ACCEPTANCE OF DONATION

 

Mr. Kelley informed the Board that the High School had received a $500.00 grant from the Xilinx Community Fund for an Automated External Defibrillator (AED).  Mr. Kelley explained that the school already has one, but will be purchasing a second one to put on the third floor near the gym.  He added that the PTSA worked with Xilinx to secure the grant. 

 

James O’Shea moved that the Board accept the $500.00 grant from the Xilinx Community Fund.  Janice Tremblay seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

 

4.         OPEN FORUM

 

None.

 

5.         ADMINISTRATORS’ REPORTS

 

Chair. Enright informed the Board that next Wednesday there would be a meeting with Health Trust at the SAU office.  He stated that he would be asking Health Trust why the Coop’s insurance rates increase more rapidly within their company than other districts statewide.  He added that he also wanted to know what Health Trust had for additional programs.

 

Chair. Enright stated that he would like to extend a thank you to Jeff Babble, Joan D’Esopo  , and John Gray for reinstating the Coop’s recycling program.  He added that he would like to set up a meeting with Ms. Goyette, Mr. Kelley, Ms. Duhamel, Mr. Gray, and himself to discuss what the next steps should be, as well as work out how the trash should be stored and transported.  He stated that the Transfer Station will accept the Coop’s trash with the exception of plastics, as they don’t have the ability to compact them.  Chair. Enright felt that it might take a year or more to get the full recycling program going.  However, he pointed out that besides the environmental advantages to the program, they will save money, and hoped that the money saved will help with the cost of transportation. 

 

Superintendent’s Report

 

Supt. Pike informed the Board that the District had received a $1,000.00 donation from the IBM Corporation for US FIRST Robotics.

 

Steve Simons moved that the Board accept the $1,000.00 donation from the IBM Corporation for the Coop’s US FIRST Robotics program.  Webb Scales seconded. 

 

Mr. Simons stated that he wanted to make sure that someone is responsible for sending a thank you note.   Mr. Kelley responded that he would take care of it.

 

Mr. Simons asked if the Board could get a copy of the High School’s newsletter, even if it were an electronic copy.  Mr. Kelley will take care of this.

 

Motion carried unanimously.   5 – 0 – 0.

 

Middle School

 

Ms. Goyette reported that the Middle School had already started working on the process of transitioning sixth graders to the Middle School.  She explained that Jeanne Saunders had met with the case managers at both the Hollis and Brookline elementary schools.  Ms. Goyette stated that she has had conversations with Carol Thibaudeau and Laurie Wenger regarding testing used at the elementary schools to help with placements.  They are evaluating whether the Middle School can use the NEWA tests for placement purposes.  This might take a year to get there.

 

Ms. Goyette stated that the Middle School was in its second year of embedding IT (Information Technology) into all content areas.  This comes from an initiative from the State Department, and also requires that it be evaluated. This has created a tremendous learning curve for the staff.  Carolyn Cicciu is the Coordinator.  In February, on early release day, the eighth graders’ electronic portfolios will be evaluated.  A rubric has been set up, and Joe Gruce has presented it.  People have asked to purchase it.  She added that Ms. Cicciu and Mr. Gruce deserve a lot of credit for making this happen.

 

Ms. Goyette informed the Board that she was at a Phase II of Curriculum Mapping conference.  She added that this was probably one of the best conferences she has ever been to.  She felt that mapping will bring the curriculum alive as long as the teachers are reviewing, revising, and revisiting it.  She added that maps will be done in June.  Next year they will be working on mixed group and light group reviews.  The next step will be teachers sharing their maps.

 

Dr. O’Shea asked if there was a venue within the SAU to bring this project up to leadership. Mrs. Goyette responded that it has been brought up at leadership meetings.  She added that they have all other systems in place at the Middle School; therefore, curriculum was what they needed to look at next.

 

High School

 

Mr. Kelley informed the Board that State Standards require that local districts must have a competency assessment process and defined competencies in place by the 2008-2009 school year.  They will have to certify and demonstrate that they have a process in place to assess competency for all courses.  The staff has been using staff development time this year to develop competencies for the courses.  As they move forward, they will be making policy recommendations to the Board.  Mr. Kelley stated that he would like to have a Board member(s) be involved in the process.  He pointed out that this was new territory, and added that he had been in contact with other districts in the State, and the head teachers have been going to conferences.  Dr. O’Shea and Ms. Tremblay stated that they would like to be part of the process.

 

Mr. Scales questioned if this put boundaries on the District’s curriculum.  Mr. Kelley felt that it would limit their curriculum, but he didn’t feel it would define the curriculum.  He added that a lot of districts have done a lot of work on this, and he had no problem borrowing from them.

 

Mr. Kelley stated that the Board will need to decide on such things as how the District awards credit and how the District places students.

 

Mr. Scales questioned what would happen to electives.  Mr. Kelley responded that some subjects they have a hard time getting their hands around.  He felt that they should focus on the big, core courses first, then do the electives.  He added that if two teachers are teaching the same course, it is not imperative that they both teach the same way.  However, it is important that at the end of the day, all the students have learned the subject.  He did not feel that this would “dumb down’ the curriculum, but rather, improve it.

 

Chair. Enright stated that the word “assessing” bothered him.  He added that he understood that they will be assessing the course and not the student, but he wondered what happens if students do not pass the competencies, do you pass the course.  Mr. Kelley responded that they will be looking to the Board for recommendations for these type of issues.  Mr. Enright stated that he was not more for more testing.  Mr. Kelley felt that if there was more testing, it would be a more meaningful type.

 

Mr. Kelley reported that Bob Ouellette and Tracy Dunne had had people looking at the school’s security.  There are four major areas that need improvement for a total cost of $80,000.  They are:

 

            Retrofitting all 20 exterior doors with keyless (card) entry system               $35,000

            Reconfigure front entrance with buzzer door and camera                            $15,000

            Change classroom door locks to interior locking system                            $28,000

            Signage for school grounds                                                                       $2,000

 

Supt. Pike pointed out that the improvements could be done separately, and suggested that the front entrance might be able to be done with unreserved funds.  Mr. Kelley stated that retrofitting the exterior doors would be his first priority and the classroom doors would be his second.  Chair. Enright pointed out that the District has water issues that need to be taken care of by the end of the year.  Mr. Simons suggested that they put together a priority list in case there is money left over.  Chair. Enright felt that they shouldn’t do any more maintenance projects at this point in time.  Supt. Pike suggested that they could put the water issues on a warrant article.  Chair. Enright pointed out that they usually have money at the end of the year, but added that he would like to hear Ms. Duhamel’s report.

 

Mr. Kelley stated that in regards to setting graduation, seniors need 175 days, while the rest of the student body needs 182 days.  Mr. Kelley informed the Board that June 7th had been set as graduation, but since they have already had 4 snow days, they have blown past that.  Therefore, graduation is now set for June 14th, which could afford two more snow days.

 

Supt. Pike informed the Board that the Commissioner of Education was adamant that he would not waiver any days until all avenues had been considered and used.  He added that the State superintendents will be meeting with the Commissioner to discuss this issue.  He stated that the Commissioner wants to avoid having the graduation date set early and cast in stone.

 

Mr. Kelley felt that June 14th was reasonable, but realized that they have already had an unreasonable amount of snow dates.

 

Dr. O’Shea stated that he would like to hear some feedback on how Election Day went.  Mr. Kelley responded that he did not get any direct feedback, but he did get feedback from the police who had gotten some direct feedback.  Mr. Kelley felt that school attendance was not good that day.  Overall, he felt it went well.  He added that they had an incredible amount of voters.

 

Chair. Enright felt that it went very well.  He stated that the parking lot was always only ¾ full.  He felt that next time, they could plan that everyone could park on campus, and not have to use Nichols Field.

 

Mr. Kelley stated that the Town was most cooperative with plowing, and that the police were very helpful.  Chair. Enright stated that the Selectmen had thanked him for a great job

 

Student Representative Report

 

Ms. Jacobi stated that the students would like a change in the time that the school day ends be considered.  She explained that the school day ends at 2:24 p.m. and the buses leave by 2:29 p.m.  She pointed out that the freshmen only have 4 minutes to go to their lockers, then get to the bus.

 

Mr. Simons asked what the issue was, if the buses left so soon so they could get back for the elementary schools?  Mr. Kelley responded that it was.  He added that the buses used to leave at 2:31 p.m., but they were asked to back the time up to 2:29 p.m.

 

Ms. Goyette stated that they were running into the same issue at the Middle School.  She explained that the 7th graders have had a hard time to get to the bus due to the logistics of the last class and where their lockers are located. 

 

Dr. O’Shea asked how much time there was between the next to last period and the last period.  He wondered if they had time to go to their lockers then, so they could go directly to the bus after the last class.  Mr. Kelley felt that some students are already doing that.

 

Dr. O’Shea felt that the school day was too short and that the school year was too short.  Chair. Enright responded that the Board had bargained dearly for the time they currently have.

 

Chair. Enright pointed out that they have one bus system and two sets of students to transport.  He added that every minute of the day is used.  He stated that they could swap pick-up times, but parents want the older students home first so they can watch after their younger siblings.  Mr. Simons added that there is also the issue of athletics.

 

Chair. Enright stated that if someone wanted to put this on the next agenda, they could do so.  He added that they have gone around and around on this subject in the past.

 

6.         PROPOSED WARRANT

 

Supt. Pike stated that they were approaching the deadline for posting the warrant.  He then reviewed the following articles for the warrant:

 

            Article 1:     Election of school district officers.

            Article 2:     Renovation/addition bond.

            Article 3:     Budget.

            Article 4:     Professional staff salaries and benefits.

            Article 5:     Special meeting, if Article 4 is defeated.

            Article 6:     Support staff salaries and benefits.

            Article 7:     Special meeting, if Article 6 is defeated.

            Article 8:     Funding of co-curricular programs.

            Article 9:     Leasing of portables.

            Article 10:   Maintenance fund.

            Article 11:   CAT Aid.

 

Ms. Duhamel suggested that the Board establish an expendable trust.  This trust would be established to help cover the cost of the NH Retirement fund.  If the NH Retirement fund goes up 20%, that will hit the District hard.  If the Board establishes an expendable trust, they could put some of their unreserved funds into the trust, which would help defray the costs when the increase hits.

 

Dr. O’Shea stated that the Hollis School District set up an expendable trust for maintenance.  Chair. Enright stated that they tried it last year and the Budget Committee didn’t support it.  He felt that the Budget Committee would not be supporting any of the warrant articles this year, so adding an extra article would not be good.

 

Mr. Simons questioned establishing an expendable trust using unreserved funds when they don’t know how much, if any, money will be left.  Chair. Enright added that any money they have left over they will need for the water issues.

 

Supt. Pike wondered if the Board should think about putting it in the warrant, even if the Budget Committee doesn’t support it.

 

Mr. Scales hoped that if the Budget Committee saw other districts setting up expendable funds, they might be more disposed to support it.  He felt that they should at least run it by the Budget Committee.  He also felt that the maintenance fund should be in there.  Chair. Enright stated that he had no problem asking Mr. Peterson to approach the Budget Committee regarding this issue.  Chair. Enright stated that he would email Mr. Peterson and ask him to present it to the Budget Committee.

 

Mr. Scales stated that he would like to get to a point where if the Budget Committee does not recommend something, and the Board goes against their decision, the Budget Committee will accept the Board’s difference of opinion.

 

Supt. Pike pointed out that if they establish a maintenance fund, the District would have some money to help with the water problems.

 

Chair. Enright stated that in regards to presentations, Mr. Peterson has offered to present the budget.  He added that he would be willing to present the two salary warrant articles, unless someone else wanted to.  Mr. Simons and Dr. O’Shea will present the bond article.

 

Mr. Kelley stated that regarding portables, when they put it forth to the voters last year, the voters didn’t feel it was a wise investment.  They felt that portables were a bridge to something, like a construction project.  The cost was high:  $140,000 for two double units. He felt that portables were necessary, whether the bond issue passes or not, now that the High School is crunched for space and will be for the next seven years.

 

Mr. Scales stated that the District needed portables for either 1) a temporary solution to help with the space issue until they get new classrooms, or 2) to help solve the space issue if the bond doesn’t pass.

 

Dr. O’Shea felt that they should present a stark offer to voters.  If the bond doesn’t pass, then they will do the best they can for the best education.  However, it may mean less course offerings and bigger class sizes.

 

Supt. Pike stated he felt he was hearing a consensus to take the portables article out of the warrant.  Mr. Scales responded that since there was no motion being made, it would seem that the portable article should be taken out of the warrant.

 

Chair. Enright informed the Board that the Bond has to be the first article after the election of officers.  However, the Board can ask that they table the article and come back to it at the end of the warrant.  He pointed out that if the voters accept the Board’s budget, then they would be accepting co-curricular.  If the voters accept the Budget Committee’s budget, then they will be saying that they don’t want co-curricular.

 

Mr. Scales felt that they should have a co-curricular article.  He added that if the Budget Committee’s number is on the warrant, and the Board moves to change the number to a higher figure, then there will be lots of explaining to do.  Chair. Enright stated that the Budget Committee’s number will be presented.  The Board will then move to amend it.  Two presentations will then follow.

 

Dr. O’Shea felt it was better to lay out a single budget with everything in it, and explain the budget.  He didn’t feel they should have a separate article for co-curricular.  He felt that the straightforward approach was the best way.

 

Mr. Simons pointed out that in the past two years, the Budget Committee has changed their philosophy, in that they have deducted certain items from the percent increase.

 

Chair. Enright stated that the increased costs in the budget comes from the following areas:

 

            Benefits

            Maintenance

            New Positions

            Special Education

            Transportation

            SAU Assessment

 

Chair. Enright pointed out that with the exception of New Positions, the other areas are fixed increases and the Board has no control over them.

 

Mr. Scales stated that if the Budget Committee’s number is moved, then the Board amends it, he could live without a co-curricular article.  He could see how a co-curricular article could be seen as a second try.

 

Dr. O’Shea questioned if Chair. Enright knew how Mr. Peterson and Mr. Solon felt about a co-curricular article.  Chair. Enright stated that he didn’t know how they felt, and suggested that they revisit this issue after the Hearing.  He added that at that point they will know what the Budget Committee is presenting.  Mr. Scales didn’t feel that would work.  Chair. Enright thought that Mr. Scales might be right, as they can’t add an article after the Hearing, since every article has to have a hearing.

 

James O’Shea moved that the Board not include a warrant article for co-curricular this year.  Steve Simons seconded.  Motion carried.  4 – 0 – 1.  (Scales abstained.)

 

Chair. Enright pointed out that the Board agreed by acclamation that the portable article was out of the warrant.

 

Business Administrator’s Report

 

Ms. Duhamel reported that overall, she felt the District was in decent shape for this point of the year.  She asked how the Board would like to have the budget presented at the meetings.  Chair. Enright responded that he felt it had worked out well, up until this point.  However, now they needed to have over expended items explained.  He added that if there are over expended items, then he hoped there were under expended items as well.                                                         

 

Mr. Simons asked if the Board could get a projection of where they should be at the end of the year.  Ms. Duhamel responded that it was a little difficult to predict right now, especially since this was her first year.    Chair. Enright agreed that it was rather early for projections, but would like to see a projection after March.

 

7.         BUDGET ADJUSTMENTS

 

Chair. Enright reminded the Board that they had brought the original proposed budget down to 2.38% increase.  He stated that there had been areas that he thought they could improve upon, but had failed on each one.  Thus, he sat with Ms. Duhamel and they came up with the following four areas, which could be reduced in order to bring the budget down to 1.99%:

 

Transportation                                                                                                               ($7,852)

      Chair. Enright explained that last year they deleted a bus from the budget; however, they are actually running that bus.  He stated that he has an issue with running a bus that is not budgeted for.  He did feel that they could reduce the transportation budget by $7,852.

 

Maintenance                                                                                                                  ($1,815)

      Chair. Enright explained that this was simply a number that would get them to the 1.99% increase.

 

Savings for HBHS retiree replacements                                                                          ($32,643)

      Chair. Enright explained that the savings for the two retiree replacements wasn’t as great as expected because both retirees were on the health insurance buy-out.  Therefore, the savings is only $32,643.

 

School to Work Coordinator (0.75 to 1 FTE)                                                                   ($26,558)

      Chair. Enright explained that in order to get to the 1.99% increase, they would not be able to increase the School to Work Coordinator from 0.75 FTE to 1 FTE.

 

                                                                                                TOTAL                        ($68,868)

 

 

Chair. Enright stated that they have budgeted for the Guaranteed Maximum Rate for healthcare, but hopefully, when they get the actual rate in May, it will be lower.  He added that the Board could take a gamble and if they do have extra money from the health insurance come May, they could add the additional 0.25 FTE for the School to Work Coordinator back in.

 

Mr. Scales stated that he would like to know more about the missing bus, and how the District is going to handle it.  Supt. Pike responded that he will be meeting with the Ordes.  He explained that they had had a discussion at a Board meeting, where it was felt that the buses were under-subscribed.  He had suggested looking into bus transportation software.  He did do a lot of research on the software, but it was too costly to buy just to use for bus routes.  He felt that if they go with eliminating a bus, then they will need to purchase the software with minimal options.

 

Chair. Enright explained that the reason they have the number of buses they have is not because they are filled with high school and middle school students, but rather because of the elementary schools.  The requirements for buses for secondary school students should be less because of the students who drive to school.  Supt. Pike stated that Mr. Orde felt that ridership was up.

 

Mr. Scales felt that in an ideal world, students who would be using the bus would have to sign-up, and perhaps even pay a user fee.  They also would have the transportation software to help set up routes.  He didn’t feel that standing in the parking lot and watching to see how many students got off the bus was a scientific method to find out if buses are full or not.  Chair. Enright responded that he watched 20 buses roll into the Middle School parking lot and every one was under capacity.  He added that he did this several times. He felt that this did show that the buses were not being used efficiently.  With the cost of gas, he felt they needed to tighten up.  Mr. Scales stated that they needed to have maps of the roads, and then someone needed to plot the students who wanted to ride the bus. 

 

Dr. O’Shea stated that he was in favor of cutting a bus, but was not interested in the software.  He felt that the Ordes should do some work on the routes.  Chair. Enright explained that the bus was already cut, but wondered if the Board was interested in putting it back in. 

 

Mr. Scales explained that last year the Board was scrapping for money, so they decided to cut a bus and re-lay the routes.  They never re-laid the routes.

 

Mr. Simons wondered what percentage it would be if they didn’t take out the $26,000.  Chair. Enright responded that it would be 0.18% or 0.17%.

 

Mr. Kelley stated that in regards to the School to Work Coordinator, at the last meeting Ms. Duhamel was asked to look at the savings for the two retirees and see if the savings would cover the cost of the new positions, that is the School Nurse and the School to Work Coordinator.  The savings only came to $32,000, while the cost of the two new positions was $47,000.  Therefore, they are short by $15,000.  Mr. Kelley stated that his first priority was the school nurse.

 

Mr. Simons pointed out that the budget increase would come to 2.16% if they kept the School to Work Coordinator.  The Budget Committee is asking for a 1.2% increase.  He felt that they should keep the School to Work Coordinator in the budget.

 

Mr. Scales stated that he would like to know what the gross number was between the Budget Committee’s budget and the School Board’s budget.  Mr. Simons responded that it would be $170,000 if there were a 1% difference.  Chair. Enright pointed out that just the benefits went up $174,000.  Mr. Scales wondered if having a 1.99% budget was so much better that it was worth eliminating the School to Work Coordinator.  He questioned if the position was something they needed, and added that, per Mr. Kelley at the last Board meeting, they did need this position.

 

Chair. Enright stated that his personal vote would be to restore the School to Work Coordinator in May.

 

Mr. Scales questioned the maintenance cut and wondered how they could cut back on this line item when they have maintenance issues.  Chair. Enright stated that they were not actually cutting it; they just weren’t raising it as high.  Ms. Tremblay asked if anyone looked at actual ways to cut the maintenance budget.  Chair. Enright responded that they did look at specifics, such as sand and salt.

 

Ms. Tremblay stated that she personally supported some kind of fund for emergencies or contingency.  She also supported staying with the 0.75 FTE School to Work Coordinator.

 

Mr. Simons stated that every year the Board says that they are going to help the underserved student population, but then end up not doing it.  Therefore, he supported increasing the School to Work Coordinator position.

 

Dr. O’Shea stated that he supported what Ms. Tremblay said.  He added that he supports the School to Work Coordinator position, but felt that these were tough times.

 

Steve Simons moved that the Board leave the School to Work Coordinator position increase in the budget.  Webb Scales seconded.  Motion denied.  2 – 3 – 0  (O’Shea, Tremblay, Enright against.)

 

Mr. Scales asked that Article 4 (Professional salaries) be explained.  Chair. Enright explained that they have two retiring science teachers who are at the maximum pay scale.  Using the placeholder, the difference in savings in hiring new teachers is $32,643.  He explained that the reason the difference isn’t higher is the fact that both retirees took the buy-out for health benefits.  Chair. Enright went on to say that there had been discussion on the difficulty in finding science teachers at the placeholder amount.  He stated that if the Administration finds that they need to spend more for these two positions, then they will need to come to the Board.  Mr. Kelley explained that candidates that are hired in the spring are more expensive, as they tend to be more experienced, while candidates hired in the summer are less expensive, as they tend to be new teachers.

 

 James O’Shea moved that the Board accept the proposed budget adjustments for transportation, maintenance, School to Work Coordinator, and retiree savings for a total reduction of $68,868, to bring the budget to 1.99% increase.  Janice Tremblay seconded.  Motion carried.  3 – 1 – 1 (Simons against, Scales abstained)

 

Chair. Enright pointed out that they could continue to make adjustments to the budget.  He stated that they couldn’t add money to the budget, but they could still make cuts.

 

Dr. O’Shea stated that in his mind, they could go lower.  He felt that this was the new bottom line, and would like people to continue to look for cuts.

 

Mr. Kelley stated that there was a human face to the School to Work Coordinator position cut.  He wondered what he should say to the teacher – wait until May, or this is it.  Mr. Scales felt that the Board was unanimous in keeping the increase if there is money in May.  He added that unless there was another meeting before February 7th, they were looking at the budget.

 

Mr. Simons pointed out that if they could reduce the sand and salt budget, perhaps they could consider putting the School to Work Coordinator increase back in.

 

Dr. O’Shea stated that he would feel comfortable in presenting a 1.99% increase to the Budget Committee. However, he would like to give the Administration time to look at the budget and come back to the Board with their presentation.

 

Mr. Scales felt that when the Board goes to the District Meeting, they should not present the budget as cutting the 504 or School to Work Coordinators, but rather as adding a school nurse.

 

Chair. Enright pointed out that there are six areas of increase in the proposed budget.  They are as follows:

 

            Benefits                                               $174,000

            Maintenance (Fuel, electric costs)           $60,000

            New Positions                                        $21,000   (was $48,000, reduced by $27,000)

            Special Education                                  $20,000

            SAU Assessment                                   $55,000

            Transportation                                        $33,000

 

Chair. Enright explained that when you add these increases up, it comes to more than 1.99% increase; therefore, some areas of the budget have been cut.  Mr. Scales felt it was important to know what areas have been cut.

 

Ms. Goyette stated that every department at the Middle School came in below last year’s budget.  Mr. Kelley stated that textbooks at the High School changed only by a delta of $200.00.  He added that the biggest increase was in maintenance.  He stated that he didn’t budget an increase for oil.

 

Chair. Enright pointed out that the District has a new Middle School.  They think of the High School as being a new building, but it is not new.  Things are beginning to age and need repairs.

 

Chair. Enright asked Ms. Duhamel to print a budget as amended, that they would like a whole new set of documents.  Ms. Duhamel stated that she would, and that she would put in a change column.  Mr. Scales asked if the changes would reflect the changes made from the starting budget or from last year.  Ms. Duhamel responded that the change column would show from the starting budget, but the percent changes would reflect the changes from last year’s budget.

 

8.         HIGH SCHOOL EXPANSION

 

Mr. Simons reported that they have not gotten a Brookline citizen to be on the Building Committee.  They have gotten Doug Cleveland for the Hollis community representative.  Mr. Simons felt that the Board should formally vote to use Lavallee Brensinger Architects as the architect.  He felt it made sense, as they were the architects of the original building and additions/renovations, and they have all the prints.

 

Steve Simons moved that the Board approve the use of Lavallee Brensinger Architects as the architectural firm for the High School classroom/cafeteria addition/renovation.  James O’Shea seconded. 

 

Ms. Tremblay asked if they had talked with Lavallee Brensinger regarding fees.  Mr. Simons responded that the architect charges a percentage, which is standard.  He added that they would have a construction manager.  Ms. Tremblay asked if there was a price for the project.  Mr. Simons responded that it was $1.7 million, which would include the architectural fees.  Chair. Enright pointed out that Lavallee Brensinger has all the plans for the mechanical systems, as well as the existing structural plans.

 

Motion carried unanimously.  5 – 0 – 0.

 

9.         SUPERINTENDENT SEARCH

 

Dr. O’Shea reported that the Superintendent Search Committee had met.  They have nine candidates that they have invited to interview.  They will be interviewing them this week.  He stated that they were still on schedule to present 4 – 5 candidates to the SAU Board next week.

 

10.        DISTRICT MEETING

 

Supt. Pike asked if the Board would like to have Atty. Bill Drescher at the District Meeting.  The Board responded that they would like Atty. Drescher there.

 

Supt. Pike stated that he would have Atty. Drescher look over the warrant and was also going to send a draft to the DRA (Department of Revenue Administration) for them to review.

 

Chair. Enright felt that the warrant could now be prepared.

 

Chair. Enright stated that he would be at the Budget/Bond Hearing, but would not be at next month’s Board meeting.  It was brought up that there was a Board meeting scheduled for right after the Budget/Bond Hearing.  Chair. Enright felt that they should keep the regular Board meeting, but if it is decided that they don’t need it after the Budget/Bond Hearing meeting, they could drop it.

 

11.  POLICIES

 

Mr. Simons stated that this was the First Reading for the policies they would be reviewing that night.  However, he added that there was no reason why they couldn’t do a final approval of the policies, if the Board so desired.

 

 

 

 

JLCC – Communicable Diseases

 

JLCCA – HIV/AIDS

 

Mr. Simons explained that once JLCC and JLCCA were approved, these two policies would replace JHCC.

 

Steve Simons moved that the Board approve Policy JLCC – Communicable Diseases and Policy JLCCA – HIV/AIDS for First Reading.  James O’Shea seconded.  Motion carried unanimously. 

5 – 0 – 0.

 

Webb Scales moved that the Board approve Policy JLCC – Communicable Diseases and Policy JLCCA – HIV/AIDS for Final Reading.  Steve Simons seconded.  Motion carried unanimously. 

5 – 0 – 0.

 

 

JLCD – Administering Medication to Students

 

After a brief discussion, the following amendments were made to the policy:

 

1)       The title of the policy should read:  “Administering Prescribed Medication to Students.”

2)       Insert the word “prescribed” in the first sentence to read:  “. . . establishing specific prescribed medications . . . “

3)       Insert the following sentence after the first sentence of the policy:  “For the purpose of this policy, medications shall refer to prescription medications.”

4)       In the third paragraph, remove the apostrophe in the word “it’s.”

5)       In the third paragraph, add “or the last day of school,” to the sentence “Such medication shall be picked up by parent/guardian within ten days after its use is discontinued.”

 

Steve Simons moved that the Board approve Policy JLCD – Administering Medication to Students as amended.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

JLCDA – Administering Over-the-Counter (OTC) Medication to Students

 

Steve Simons moved that the Board approve Policy JLCDA – Administering Over-the-Counter (OTC) Medication to Students for final approval.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

JLCE – First Aid and Emergency Medical Care

 

Steve Simons moved that the Board approve Policy JLCE – First Aid and Emergency Medical Care for final approval.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

JLCF – Wellness Policy

 

Steve Simons moved that the Board approve Policy JLCF – Wellness Policy for final approval.

 

Supt. Pike thought that in a previous meeting it had been discussed that this policy should be SAU-wide.

 

It was decided to table Policy JLCF.

 

 

JLDBA – Behavior Management and Intervention

 

Steve Simons moved that the Board approve Policy JLDBA – Behavior Management and Intervention as written for final approval.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

 

JLF – Reporting Child Abuse

 

After a brief discussion, the following amendments were made to the policy:

 

1)  Delete the first sentence and replace with:  “All school employees having reason to suspect that a child has been abused or neglected shall immediately apprise the Administration, who will immediately report it to DCYF and the District Superintendent.

 

2)   Delete the second paragraph/sentence.

 

3)       Delete the third paragraph/sentence.

 

Steve Simons moved that the Board approve Policy JLF – Reporting Child Abuse as amended.  James O’Shea seconded.  Motion carried unanimously.  5 – 0 – 0.

 

 

JHCC – Communicable Disease Control

 

Steve Simons moved that as a result of final approval of Policy JLCC and Policy JLCCA, Policy JHCC will no longer be in effect.   James O’Shea seconded.  Motion carried unanimously. 

5 – 0 – 0.

 

 

 

James O’Shea moved that the Board enter non-public session under the provisions of RSA 91-A:3 II (c) reputation.  Janice Tremblay seconded.  A roll call vote was taken with all members present voting in the affirmative.   5 - 0 - 0.