Hollis-Brookline Cooperative School Board
October 15, 2008
Hollis-Brookline Middle School
Tom Enright, Chairperson
Dan Peterson (arrived at ____ PM)
Dr. James O’Shea
Susan Hodgdon, Superintendent of Schools
Tim Kelley, Principal, Hollis-Brookline High School
Pat Goyette, Principal, Hollis-Brookline Middle School
Dawna Duhamel, Business Administrator
Robert Kelly, Director of Special Education
Carol Mace, Director of Curriculum and Instruction
Rebecca Movermann, Student Representative
Betsy A. Packard, Recording Secretary
Others present included members of the Public.
1. CALL TO ORDER
Chairperson Tom Enright called the meeting to order at 6:10 p.m.
2. AGENDA ADDITIONS/DELETIONS
3. APPROVAL OF MINUTES
Ms. Tremblay pointed out that on pages 10 and 11 where NEASC is used, it should be NESDEC.
Mr. Simons added that on page 8 “Kowalski” should be “Karwoski.”
Steve Simons moved that the minutes of September 17, 2008 be approved as amended. Janice Tremblay seconded. Motion carried unanimously. 6 – 0 – 0.
4. PUBLIC COMMENTARY
5. NEASC - Presentation
Mr. Kelley informed the Board that he had invited Janet Allison, Deputy Director of the Commission on Secondary Schools, to the meeting to explain about the NEASC and to answer Board members’ questions. He advised the Board that the District had received an extension on the due date for the progress report. It is now November 11th.
Ms. Allison stated that it was a pleasure to be there, and that the NEASC was always pleased to provide personalized information when there are questions. Ms. Allison then gave an overview of the NEASC process. She reported that the NEASC is one of six regional accreditation commissions. The private, non-profit organization evaluates pre-K to collegiate levels, which includes private, colloquial, and American & International schools abroad, as well as public schools. Ms. Allison informed the Board that the Hollis Brookline Cooperative School District belongs to the association, and has been a member for many years.
Ms. Allison explained that the NEASC functions on a 10-year cycle. They accredit about 90% of the middle schools, high schools and colleges. Lionel Tracy, NH Dept. of Education Commissioner is very strong for and is interested in accreditation. She added that the NEASC has a friendly relationship with the DOE, and a copy of every correspondence goes to Ed Murdough of the Dept. of Education.
The 10-year cycle involves the following:
2. Visiting committee.
3. Accreditation report, which becomes the action plan.
There are 26 New England educators, with three coming from each state, that give 300 hours pro bono. The commission makes the decisions. The four people that go out and help districts, such as herself, aren’t part of the decision-making. The Board of Trustees and the volunteers meet 4 times a year.
Ms. Allison stated the Mr. Kelley had prepared the 2-year progress report, which the Commission has received. As a result of the report, the Commission asked for a progress report, which is due the beginning of November. Every school is required to give a 2-year report, which gives an update on every recommendation made in the assessment report, and a 5-year report. When a school submits a 5-year report, every recommendation made by the Commission should be completed. If it hasn’t been completed, then the Commission will ask for another progress report. At the 7-year mark, another progress report can be made to tell how they are going to prepare for the next 10-year assessment. There are no models or solutions to the recommendations. It is up to each school to decide how they are going to complete each recommendation.
Ms. Allison explained that the Commission reviews their standards every 5 years, and they review and rewrite materials every year. The Commission is currently working on standards for 2011. The new standards will be emailed to every principal and superintendent.
Ms. Allison stated that during the review of the 2-year report, the Commission identified a number of commendations. However, in the 2-year report, there was information about space and budget concerns. The Commission then asked for specifics regarding the space issues, the media center and cafeteria used for classrooms, the number assigned to Special Education, and the failure of the bond in 2006 and 2007. The school is now putting together a final report to address what has been done to-date. The school has been asked to identify by department what the impact of lack of space has on delivery of program, along with long and short-range plans to resolve the issue. They have also been asked to report on any substantive change.
The Commission has asked the High School to address the following concerns:
~ Failure of a bond.
~ Special Education concerns
~ Reinstate funding for transportation of voc tech students.
~ Media center being used as classroom space, thus, not accessible to all students and staff.
~ Fire code violations.
~ Sample of curriculum template.
Ms. Allison stated that the Commission won’t tell a school how to resolve the issues. She added that the failure of bond votes concerns the Commission, especially with the constrained space.
Mr. Hubert asked what happens if a school continues to proceed with the same solution and continues to not get approval from the district meeting. Ms. Allison responded that a school would probably be placed on “warning,” which is a private status. The public does not know. She added that the Commission realizes that some solutions take time. Chair. Enright asked if the DOE would know. Ms. Allison responded that the DOE would know.
Mr. Solon asked if a community doesn’t support expansion, would increase in class size be a solution? Ms. Allison responded that it would depend on the class size, adding that the practitioners know best. Mr. Solon asked if a member of the NEASC would come to the district meeting. Ms. Allison responded that it has been done before, but not very often. She added that in regards to class size, the DOE has quantitative standards.
Mr. Hubert asked what happens after a school is placed on “warning” status. Ms. Allison responded that the Commission would likely vote to put the school on probation. Mr. Hubert asked if there were any schools currently on probation. Ms. Allison responded that there were four New Hampshire school currently on probation. There are 23 schools in New England that are on probation, of which, three are due to space issues.
Dr. O’Shea asked Ms. Allison to comment on the issue of teachers sharing classrooms. Ms. Allison responded that the Commission would not be that prescriptive. The space issues had been identified in the self-study. She added that there are schools where the teachers share classrooms.
Dr. O’Shea questioned that given a quantitative assessment, and given the two towns, and the income of the towns, is it a surprise to the Commission the space issues the school is having. Ms. Allison did not feel it was a surprise to the Commission. She added that the High School was unique because they had built a new school, and students keep coming.
Mr. Simons asked if probation affected students applying to colleges. Ms. Allison responded that it is hoped that probation would not adversely affect students applying to colleges. Schools who drop courses, such as AP, would need to explain in the school profile why top students have not taken rigorous courses.
Mr. Peterson asked Ms. Allison to give examples of what a school on probation was dealing with. Ms. Allison responded that schools on probation are mostly older facilities that are long overdue for updates. She added that the Commission was concerned about the cafeteria space issues at the High School.
Mr. Solon asked if the Commission had a formula for addressing decreasing budgets, yet keeping the quality of education. Ms. Allison responded that they do not. She added that NESDEC could provide some information, as well as the DOE, and there are some other organizations that could help.
Dr. O’Shea asked how they can address a fixed amount of money the voters will spend and the fact that budget costs are going up. Ms. Allison responded that budgets are not the Commission’s role. She added that the Commission is aware of the financial situations of communities.
Chair. Enright stated that Ms. Allison had talked about the shortage of Special Education space. He stated that he was caught by surprise. Mr. Kelley explained that in the report last year, they had to claim some Special Education area to put some classes in there. They moved Special Education to another area, which was smaller. This year, they moved Special Education back to the original space.
Ms. Allison invited Board members to pass any other questions they may have along to the Principal or Superintendent, who in turn will pass them along to her.
Chair. Enright thanked Ms. Allison for coming and speaking to the Board.
6. STUDENT REPRESENTATIVE REPORT
Ms. Movermann reported that Homecoming had never been a big thing at the High School. They are trying to make it big. Homecoming is this coming weekend. They will kick it off with an outdoor movie (Ironman). Saturday night is a dance, which the different sports teams will be dressing up. They have tried to schedule as many home games as possible.
Chair. Enright asked how the sports teams were doing. Ms. Movermann responded that soccer, volleyball, field hockey and golf were all doing well. Football was not.
Mr. Solon asked if there was any news about shortening the passing time between classes. Ms. Movermann responded that they decided to drop the issue. They brought the issue to the Faculty Council and the Faculty Council said that there wouldn’t be enough time for the teachers who do not have their own classroom.
7. FY10 BUDGET OVERVIEWS
Ms. Goyette reported that Mr. Kelley, Supt. Hodgdon, and she met to go over budgets.
Ms. Goyette stated that her department heads came in level, if not lower, with their budgets. She then highlighted some areas they like to address:
1. Ten additional days for the school nurse. The nurse worked in August with no pay.
2. Paraprofessionals – Ten paras needed – five from each community. Will be losing four to the High School.
3. Instructional Needs – Wireless management access. Would like to get 12 access points.
4. Library media – Currently, software based (Follet) and would like to be web –based (Destiny).
5. Stipends – Would like stipends for jazz, a third cross-country coach, and the recycle club.
6. Building maintenance –
a. Cost of oil and sanding are concerns.
b. Furniture – chairs for the music room.
c. Information technology – asked to budget $3.00 per student.
d. WinSchool – disappearing next year
e. Postage – for Special Education.
f. Wipes – trying to purchase wipes for after lunch to address food allergies. Mr. Hubert questioned that the school was providing disposable wipes. Ms. Goyette responded that they were. Mr. Hubert questioned if wipes were cheaper than sanitizing liquid dispensers. Ms. Goyette responded that she would look into it.
3. Textbooks – math
Ms. Goyette stated that WinSchool was being phased out, therefore, the amount of support they need is down. Mr. Peterson asked if the High School and the public library use the same software. Ms. Goyette responded that the SAU libraries were on the same software, but she was not sure about the public library.
Mr. Peterson asked what they could do proactively before WinSchool went away. He wondered if they should be putting money away for the transition. Ms. Goyette responded that there would be a year over-lap. She added that the slight reduction was due to the fact that they did not need as much contractual technical support.
Dr. O’Shea asked if there were any budget needs in regards to science to address the NECAP issues. Ms. Goyette felt that the program currently in use was the best she had seen, as it was a hands-on program.
Dr. O’Shea asked if Ms. Goyette had any plans to expand foreign languages at the Middle School. Ms. Goyette responded that some of her colleagues were enjoying Latin. They haven’t added it to the budget, but added, that she could cost it out.
Chair. Enright stated he would support additional hours for the school nurse. He wondered if there was any interaction between the school nurses. Ms. Goyette responded that they have a monthly meeting. Chair. Enright asked if the Middle School nurse were out, would the part-time nurse fill in? Mr. Kelley responded that they would have to investigate that scenario, and get back to the Board. Ms. Goyette stated that if it were an emergency, and she wasn’t able to get a substitute, she would love to have the part-time nurse fill in. Mr. Hubert felt it was better to use someone already in the district.
Chair. Enright questioned if the Middle School could have three students to two aides since they have a Special Education teacher assigned to each team. Ms. Goyette stated that she would look into it.
Chair Enright stated that in regards to physical items, such as the music chairs, he would not put them on the budget this year, but rather, make a list for year-end.
Dr. O’Shea stated that he supported stipends for activities that have been in place for 2 years or more.
Mr. Kelley reported that Ms. Goyette, Supt. Hodgdon, and he had met. He added that he had also met with his department heads. Mr. Kelley informed the Board that the department budgets came in at or below the current year’s budget. He added that he had also asked his department heads to make a wish list.
Mr. Kelley reported on the following budget items:
~ Net gain of 4 paraprofessionals
~ Part-time staff for Social Studies to address class size
~ School to Careers – Increase from 0.75 FTE to full-time
~ Part-time Latin teacher - expand Latin to grades 9 and 10, and introduce a 3rd year. (May not have room. Currently, only offer Latin to grades 11 and 12.)
Mr. Peterson questioned that adding a part-time Latin teacher would open the course up to all grades, but would only have 3 years. Mr. Kelley stated that he already had a full-time Latin teacher and her classes are full. She has to reject students.
~ Sidekick batteries for laptop carts – allows laptops to charge throughout the day. Currently, after using laptop for a class or two, the laptops need to be recharged.
~ Extend wireless connection for student use.
~ Alert Now system
~ Funding for potential new district-wide Student Information System
Continue to replace textbooks on a rotating system.
~ Spanish 2 and Algebra 1
~ Pre-Calculus and Ecology
To save on costs of textbooks, will try to utilize on-line resources and purchase books for one section, yet have 4-5 classes.
~ Expand Latin to Grades 9 and 10 and introduce a third year of study.
~ 2.5% increase in athletics, mostly due to transportation.
~ New courses – Latin 3, AP Government, Financial Literacy at an estimated cost of approximately $2,500 each course.
6. Building Maintenance and Construction
~ Additional classrooms and cafeteria space issues still remain.
~ Finish 3rd floor renovation (Room 373) – never was completed. When some science classes need a wet lab, they must change to another classroom.
~ Increase in oil, electricity, sanding. Decreases in building repair, maintenance, and expendable supplies.
~ Complete replacement of carpet in first floor lobby and few remaining offices.
~ Mechanical “lift” for SAU instead of renting one for work in gym and auditorium.
~ Update computer heating controls, currently running on Windows 98.
Dr. O’Shea asked about AP Government. Mr. Kelley stated that it would probably be open to juniors and seniors. Dr. O’Shea asked if a staff member would have to take a summer course to become certified. Mr. Kelley responded that he has people who would do it.
Dr. O’Shea stated that for a future meeting, he would like to hear what a program in Chinese would look like – cost and space issues as well. Mr. Kelley stated that getting part-time staff is tough, but if he had Asian studies also, it might make a position more attractive. If a teacher could be shared with Souhegan or Rivier, it might be more viable. Dr. O’Shea suggested that perhaps a teacher could be shared with the Middle School in cultural studies.
Ms. Mace stated that she had met with the World Language Committee (K-12), and they discussed Latin expansion at the High School. The Committee is 100% behind the expansion. They are exploring Japanese and Chinese. On Nov. 4th, the Committee will be traveling to Glastonbury, CT to look at their foreign language program.
Ms. Tremblay stated that the City of Nashua changed to New England Paper Supply and cut costs immediately. Mr. Peterson asked if paper goods were contracted at a district or SAU level. Supt. Hodgdon responded that paper is contracted at the district level; however, she and Ms. Duhamel have talked about contracting at the SAU level.
Chair. Enright stated that he could not comment on Mr. Kelley’s list until it was prioritized. Mr. Kelley responded that some items on the list may not have an added cost; however, staffing was a big issue.
Mr. Hubert stated that textbooks were a reoccurring theme when talking with citizens. He questioned what kind of accountability there was for the textbooks. Mr. Kelley stated that if a student did not return a textbook, then he/she is charged the replacement cost, and they do not graduate until it is paid. Ms. Goyette stated that in the Middle School, textbooks are numbered and teachers check them quarterly. Mr. Hubert asked if the condition of the books were graded? Ms. Goyette stated that if a textbook was issued “good” and comes back “poor,” then the student is charged the replacement cost. She pointed out that $30 towards a book does not do anything. They need to buy the whole book.
Chair. Enright questioned in regards to the 2.5% increase in athletic stipends, how much of that could be covered in student athletic fees.
Mr. Kelley informed the Board that they were instituting a fee where graduates will have to purchase their gowns. He felt that the graduation budget was high. The fee is part of the senior class dues. The school budget covered the cost in the past.
Dr. O’Shea stated that he would like to hear from the Foreign Language Committee and from someone in the department. He felt that the school was limiting academic growth because of lack of space. Chair. Enright asked how much of the teacher resource was devoted to French. Mr. Kelley stated that they currently have 175 French students and 400 Spanish students. Next year they would be getting 75 students for both languages. Chair. Enright stated that other than Spanish, languages start at the Coop level, not at the elementary level. Ms. Mace stated that Brookline has both French and Spanish, while Hollis only has Spanish. Chair. Enright wondered if the resources invested in French should be put towards Latin or Spanish.
Mr. Peterson wondered if there was a direct correlation with Middle School French students taking French in High School, and Middle School Spanish students taking Spanish in High School. He felt that some students switch over. Ms. Goyette stated that they had to turn some students away from French. She added that there were different reasons and lots of variables why students want to take French. She felt that French was liked and wanted, and she would have a hard time letting it go.
Ms. Mace stated that she had done some investigation and found that there are no best programs. She added that languages vary at other schools. If the numbers are there for French, then she supports it. She added that in looking at other districts and nationally, French is up there.
Mr. Peterson wondered what the total number of students taking a foreign language was, and if they had more choices, what would happen. If you have 600 students, do they spread over the courses, or do you get 700 students taking a foreign language. Mr. Kelley stated that Mr. Peterson was questioning if there were more offerings would the number of students increase or diversify. He added that he was concerned that he might need to hire one more teacher for next year.
8. PRINCIPALS’ REPORTS
Ms. Goyette reported that both the Girls and Boys Soccer teams will be going to the playoffs. Field Hockey is also going to the playoffs, but the Volleyball Team won’t be. The Cross Country Team participated in the Tri-County the previous weekend.
Ms. Goyette stated that new elections will be coming up at the Middle School, and they have reduced the amount of “passing” time.
Ms. Goyette pointed out that she had attached the building goals to her report to show the Board. She added that the staff had also developed goals, as well as personal goals. In regards to the Literacy Goal, they now have three Literacy Coaches – Social Studies, English, and Reading. They will be kicking this off in the spring.
Mr. Solon wondered if anything was being done specifically to link with what is done at the elementary school? Ms. Goyette responded that they link more with what is being done at the High School. She added that she will be meeting with the principals at the elementary schools, and they will be forming their own committee for sharing information.
Mr. Kelley reported that the High School had 12 students who received National Merit Commendations. One student is a National Achievement Semi-finalist.
Mr. Kelley informed the Board that Chief Towne had visited the school that day with the State Fire Marshall. Mr. Kelley felt that they were reaching a reasonable compromise to get through the remainder of the school year. They will set up two tables in the foyer for 19 minutes a day, then they will be taken down. There is a third table in the foyer that is left up all day.
Mr. Simons asked if the decision that the State Fire Marshall and Chief Towne had come to had been put in writing. Mr. Kelley stated that he would write back to Chief Towne, confirming what had been discussed.
Mr. Kelley informed the Board that the Band was planning a field trip in April to a music competition in Philadelphia.
9. BUDGET COMMITTEE PRESENTATION
Chair. Enright informed the Board that the Budget Committee had asked to present a PowerPoint presentation and talk to the Board regarding budget overview. Chair. Enright introduced Steve Pucci. Other Budget Committee members present were Doug Davison and Greg McHale.
Mr. Pucci then gave the presentation. Some of the areas that were targeted were:
Facilities and School Services
Mr. Pucci then talked about the following key points:
1. The Budget Committee prefers receiving the budget in softcopy rather than hard copy format.
2. Any line item that is 10% or $1000 higher than the previous year’s budget, the Budget Committee requests that they receive copies of the RFQ packages and see the vendors’ responses before an award is given.
3. The Budget Committee would like to receive quarterly budget status reports.
4, Target areas for budget workshops. What are the next steps?
5. Key budget actions:
a. Identify responsibilities
c. Timeline management for implementing solutions
Chair. Enright stated that next month there would be a full budget presentation. Mr. Pucci asked if budget workshops would be scheduled over the next two months. Chair. Enright responded that they would be. He added that next month the budgets would be 100% complete, with a few placeholders. He stated that the Board would welcome the Budget Committee’s input.
Chair. Enright explained that there were three pieces to the budget:
1. Middle School
2. High School
He stated that they look at a minimal budget with a wish list, adding that they may never get to address the items on the wish list.
Mr. Solon questioned if the Budget Committee was expecting the current contract to be opened up. Chair. Enright stated that the Support Staff is in the second year of a three-year contract. Mr. Pucci stated that the staff contract was the professional staff contract that the School Board would be negotiating. He added that the points made in his presentation were areas the Budget Committee felt the Board should look at and consider during negotiations.
Chair. Enright pointed out that what goes on in the negotiation meetings cannot be discussed. He added that in negotiations, one has to give in order to get. He stated that there may be several things in a contract that he would not agree with, but he had been in contractual negotiations before, and it is hard to negotiate “away.”
Mr. Pucci stated that several of the Budget Committee members had been in contract negotiations, perhaps not in a public school setting, but in other types of negotiations. He added that they would be glad to talk to the Board members.
Chair. Enright stated that Mr. Peterson, Ms. Tremblay, Mr. Simons, and himself were the Board members on the negotiation committee. He added that the budget process would continue over the next several months. Chair. Enright stated that he did not disagree with much in the presentation.
Mr. Pucci informed the Board that a “0%” budget increase had been voted on and passed. He pointed out that some items in the budget must go down to offset the items that are going up.
Mr. Davison wondered if an audit could be done to see how much money had been lost. He felt that they needed to encumber someone to own and identify such items. Chair. Enright stated that he sees Ms. Duhamel once a week and Supt. Hodgdon twice a week. They mostly talk about the budget.
Mr. Davison felt that the issue of the cost of phones/internet was brought up three years ago, but it was just happening now because no one had owned it. Mr. Peterson responded that that was not exactly true.
Chair. Enright thanked the Budget Committee for their presentation and comments.
10. SUPERINTENDENT REPORT
Supt. Hodgdon reported that she was in the process of goal setting. She has already met with Ms. Goyette, and is scheduled to meet with Mr. Kelley. She stated that they were using a fairly traditional approach, but at the same time was looking at other models for administrative evaluation.
11. DIRECTOR OF CURRICULUM REPORT
Ms. Mace reported that on September 18th, the Department of Education released the results of the 2007 NECAP Science assessments. Students in grades 4, 8, and 11 were tested last spring. The State results were disappointing, especially in grades 8 and 11. The Coop results were slightly higher than the State results.
Ms. Mace stated that 218 Coop 8th graders took the assessment, and 35% scored proficient for better, compared to 26% across the state. 217 Coop 11th graders took the assessment, and 35% scored proficient or better compared to 22% for the state. Ms. Mace explained that the Science NECAP exams are only assessed once every 4 years. She stated that the district may need to adjust the curriculum to provide review prior to testing. She felt they needed to explore the issue.
Mr. Hubert wondered if they should be teaching for the test? Ms. Mace responded that the NECAPs were not optional, but State required. She added that they needed to look at strengths and gaps.
Mr. Solon asked if Ms. Mace had New England data. Ms. Mace responded that the NECAPs were also administered in VT and RI, but she did not have the data. She stated that she would find out.
Dr. O’Shea felt that teaching science should be K-12 and as intense a program as English and math. He felt there should be a certain science proficiency. Dr. O’Shea asked how the NH standards compare with best practices standards of other states.
Ms. Mace stated that SAU-wide, K-12 Task Committee created a curriculum template for science. She added that Jan McLaughlin, science consultant with the DOE, worked with her to make sure the curriculum aligns with the DOE.
Ms. Mace informed the Board that the Hollis School District and the Brookline School District have the same curriculum that covers Earth and Space, Physical, and Life Science. Instruction of science and social studies units are switched between each other, due to teaching time constraints.
Four staff members (2 Brookline, 2 Hollis) have attended two summer institutes to become mentors in the school.
Ms. Mace pointed out that the science NECAPs were in their first year of assessment, so they are just a baseline. Several years of data are needed to see any trends. Ms. Mace reminded the Board that the NECAPs are just one source of information.
Mr. Peterson questioned the NECAPs not being given every year. Ms. Mace responded that the tests were given in the 4th, 8th, ad 11th grades every year. Mr. Peterson pointed out that what a student learns in 8th grade is not tested until they reach the 11th grade. Ms. Mace concurred.
Ms. Goyette stated that this year the NECAPs tested Earth and Space. She thought the students would do well, but they did not. She added that they needed to see the results to fully evaluate. There were 16,000 8th graders tested in the State and less than 12 students scored at the distinguished level. She added that she did not recommend teaching to the test.
Mr. Kelley stated that the High School students usually do well and they did score higher than the State, but did not do as well as he thought they would. He also felt they should not teach to the test. He added that it was the first year of the science NECAP testing. He stated that they would tweak the curriculum, but not overhaul it.
Supt. Hodgdon stated she had received a letter from Atty. Bill Drescher regarding facility needs. She added that she had not yet had time to digest it. She stated that Atty. Drescher had left the meeting last month charged with the task of in-depth research in the areas of:
~ Collective bargaining
~ Status on dissolution/withdrawal
Supt. Hodgdon informed the Board that Atty. Drescher hadn’t completed it yet.
Supt. Hodgdon stated that she had attended two conferences regarding the Evergreen Clause.
Supt. Hodgdon stated that she had spoken with Sarah Browning of the DOE about a conversation with a constituent from Brookline regarding dissolution of the Coop. She stated that during her conversation with Ms. Browning, the steps for dissolution were spelled out. Atty. Drescher will be providing them. Supt. Hodgdon pointed out that the statue they had been looking at regarded withdrawal. She added that there is a specific statue for dissolution.
Mr. Davison pointed out that in regards to the Evergreen Clause, there is a statue that doesn’t allow the State to mandate anything without proper funding.
Mr. Pucci requested a copy of the handout Supt. Hodgdon had received at her conference.
13. BUDGET UPDATES
Chair. Enright reported that two weeks ago, Supt. Hodgdon, Mr. Simons, Mr. Kelley, John Gray, and he met with Scott Boggis of Skillings. Mr. Boggis recommended hydrofracting of wells #2 and #3. Chair. Enright stated that they did not have success drilling an 800-foot to 1400 feet. They did, however, have success with hydrofracting. Chair. Enright stated that they had not had success in the past, but it is felt they should hydrofract every few years. He suggested hydrofracting well #2.
Mr. Simons stated that well #1 was getting 1 gal / minute, and now it is getting 2.5 gals / minute.
Chair. Enright advised the Board that it would cost $5,491 to hydrofract the wells. It can be done while school is in session. They will have to have the wells off-line for about one week.
Chair. Enright reported that Mr. Gray proposed replacing the meters. Mr. Boggis agreed. Chair. Enright explained that Mr. Gray monitors the meters to know how the wells are doing. The meters have sensitive parts that get clogged. He suggested replacing with new meters that do not have sensitive parts. They will need three meters at a cost of $2,461 each.
Mr. Simons stated that it would cost $25,000 to computerize the system, which Mr. Gray can do manually.
Chair. Enright advised that the Board that $50,000 had been set aside for the wells. They have used $26,000, leaving $24,000.
Chair. Enright felt that they should hydrofract the second well, and then make a decision on the third well. He added that they had gone from “not enough water” to “barely enough water.” With meters, they can monitor the wells, running two wells and resting the third. This will help the life of the pumps. The pump in well #1 was over-working because it was trying to pump water that wasn’t there.
Mr. Hubert wondered how much it would cost to add a filter upstream of the meters so the meters won’t get clogged. Chair. Enright responded that he could look into that.
Mr. Solon asked if they had looked at any competitive pricing. Chair. Enright responded that they had not. He felt that it was a public water supply system and Skillings had managed the system from day one. Skillings is local, and he would not want to take that away.
Dan Peterson moved that the Board go ahead with hydrofracting well #2 as quoted by Skillings. Steve Simons seconded. Motion carried unanimously. 7 – 0 – 0.
Dan Peterson moved that the Administration get up to two additional quotations for filters, meters, or both, and that the Superintendent move forward once the quotations are in. Cost of filters and/or meters are not to exceed $7,500.00. Fred Hubert seconded. Motion carried unanimously. 7 – 0 – 0.
Supt. Hodgdon reported that she did not have the enrollment projections yet. She added that if she received them before the next meeting, she will send them along to the Board and to the Budget Committee.
Mr. Simons reported that he would be presenting three policies that were ready for approval.
Steve Simons moved that the Board approve Policy JLCF – Wellness as amended. Janice Tremblay seconded. Motion carried unanimously. 7 – 0 – 0.
Steve Simons moved that the Board approve Policy GBAA – Sexual Harassment and Violence – Employees as written. Janice Tremblay seconded. Motion carried unanimously. 7 – 0 – 0.
Steve Simons moved that the Board approve Policy JBAA – Sexual Harassment and Violence – Students as written. Janice Tremblay seconded. Motion carried unanimously. 7 – 0 – 0.
15. HIGH SCHOOL ADDITION
Mr. Simons reported that a meeting had been held with the principal people involved in the project. On October 30th at 9:00 a.m. at the High School, they will be meeting with Ed Murdough of the DOE, to discuss State Aid. Mr. Murdough determines what the square footage is and decides if the District would be eligible for State Aid. Mr. Simons added that they would be getting the square footage figures from the architect. Anyone may attend the meeting.
Mr. Kelley stated that he had met with the State Fire Marshall. He reported that some things needed to be considered for egress in the cafeteria. He stated that they would be hard pressed to use 24’ tables. They would need 3-foot aisles, which will cut down on tables. He felt it would be tight. Ms. Goyette stated that during her renovations, she was strongly for round tables, and not use benches.
Mr. Kelley expressed concern with the Fire Marshall regarding 200 students egressing through 3-foot door. The Fire Marshall had stated that some students should exit back into the school. Mr. Hubert pointed out that students exiting back into the school was only if the fire was in the kitchen and not in the hallway.
Mr. Peterson stated that they should look into making the current single door into a double door. He felt they should make the renovation no matter what. Mr. Kelley stated that he would get a quote.
Dan Peterson moved that the Board enter non-public session under the provisions of RSA 91-A:3 II (a) the dismissal, promotion, or compensation of any public employee or the disciplining of such employee, and negotiations, Steve Simons seconded. A roll call vote was taken with all members present voting in the affirmative. 7 - 0 - 0.
The Board entered non-public session at 9:50 p.m.