Approved 6/17/09

                                                                                                Hollis-Brookline Cooperative School Board

                                                                                                Regular Meeting

                                                                                                May 20, 2009

                                                                                                Hollis-Brookline Middle School

 

 

 

Tom Enright, Vice Chairman

Fred Hubert, arrived at 6:17 p.m.

Dr. James O’Shea

Dan Peterson, arrived at 6:15 p.m.

Steve Simons

Tom Solon, arrived at 6:27 p.m.

 

Susan Hodgdon, Superintendent of Schools

Tim Kelly, Principal, Hollis-Brookline High School

Pat Goyette, Principal, Hollis-Brookline Middle School

Dawna Duhamel, Business Administrator, arrived at 6:20 p.m.

Robert Kelly, Director of Special Education, arrived at 6:15 p.m.

Carol Mace, Director of Curriculum and Instruction

Rich Raymond, ­­­­­Director of Technology

Rebecca Movermann, Student Representative

Betsy A. Packard, Recording Secretary 

 

 

Others present included members of the Public.

 

Vice Chairperson Tom Enright called the meeting to order at 6:07 p.m.

 

1.         AGENDA ADJUSTMENTS

 

Supt. Hodgdon stated that Project Progress would like to address the Board later in the meeting.

 

2.         PUBLIC FORUM

 

Steve Pucci pointed out that Policies was at the end of the agenda, and wondered if they would be discussing the movies/documentaries policy.  Mr. Kelley responded that they would.  Mr. Pucci stated that he would like the opportunity to address the Board at that time.

 

Dean James addressed the Board.  He stated that he was not a resident, but rather an employee.  He stated hat he would like to give input regarding setting the official end of the year date.  He explained that the teachers would like some flexibility as to their last day, as some are enrolled in classes, have made deposits for vacations, or have given up their babysitters.   He stated that the teachers realize that they owe 6 days, but would like to have the summer to complete those days.

 

Mr. Enright explained that no action could be taken until another Board member arrived.

 

3.         ADMINISTRATOR REPORTS

 

Student Representative

 

Rebecca Movermann thanked the Board for allowing her to be a part of the Board this past year.  She stated that she would be going to UMass at Amherst to study psychology.  She then introduced Emily Davis, a junior, who will be the new student representative.

 

 

 

High School

 

Mr. Kelley reported that Teacher Appreciation Week was after vacation.  Teachers came back to their staff work area having had a make over.  A luncheon was put on by the PTSA.  Some students made presentations.

 

Mr. Kelley stated that the first induction into the Hall of Fame was very nice.  It is hoped that this will be an annual event.

 

Mr. Kelley stated that the following items required action by the Board:

 

·         Goals Diploma – Mr. Kelley felt that progress is being made.  He stated that he had some sample policies. 

 

·         Hiring – Still in the process of hiring for Social Studies, Case Manager, and Physical Science.  He stated that he would like the Board to hold a special meeting in the next couple of weeks for approving candidates for hire.  He explained that he was worried they might lose candidates if they waited until the next  Board meeting.

 

It was decided to schedule a meeting for Monday, June 1 at 5:00 p.m.

 

Mr. Kelley stated that at the last meeting he had asked the Board to consider a Goals Diploma for students with significant disabilities and who do not meet the State requirements.  He stated he would like to have an award in recognition for meeting one’s goals of the IEP. 

 

Mr. Kelley stated that he had asked Mr. Simons to ask the School Board Association if there were any policies regarding Goals Diplomas.  The SBA forwarded some policies.  Mr. Kelley stated that he would like to discuss this at the June meeting.

 

The Board agreed that they should move forward with the Goals Diplomas.  Mr. Kelley added that there was no need to rush this, and that he would like to word the policy correctly.  Mr. Simons stated that they had a good foundation with the policies sent by the DOE.

 

Middle School

 

Ms. Goyette reported that the 8th grade took the Science NECAP tests on May 8th and 9th.  She explained that the test was all seat work, no lab work.  She added that the attendance was great, only 8 make-ups.

 

Ms. Goyette stated that  Ms. Rasmusen and Ms. DiZazzi are hosting a poetry café for 7th grade students to showcase their poetry.  It is being well received and parents enjoyed being a part of it.

 

Ms. Goyette reported that Mr. Secor and she nominated Carolyn Jahns for the Outstanding Library Service Award.  Although Ms. Jahns did not win, the Middle School recognizes her outstanding service.

 

Ms. Goyette stated that Ms. Chiara and Ms. Young are coordinating the talent show, to be held May 28th.

 

Ms. Goyette advised the Board that the next day was Move Up Day.  They are expecting 243 sixth graders who will get a tour of the school, meet with core teachers and specialists.  Next year’s student population will be 486, which is close to the 500 figure that they were looking to build the 5th team for.

 

4.         SCHOOL CALENDAR

 

Supt. Hodgdon informed the Board that she, Mr. Kelley, and Ms. Goyette circulated a calendar for the staff to work after school is out.  They promoted the idea that each staff member submit a proposal for work to do over the summer.  The proposal will need to be approved by the principal.

 

Mr. Enright stated that the professional staff was on salary, therefore he had no issues with the hours worked, feeling that it was up to the administration to handle.

 

Dr. O’Shea stated that the State specifications for grades 9 – 11 is 180 days, while grade 12 is 175.  He asked what the Coop was at.  Mr. Kelley responded that grades 9-11 will be at 177 days, while grade 12 will be at 172 days . . . 3 days short of the State requirements.

 

Dr. O’Shea stated that the decision was made for the last day of school to be June 19th.  He opposed that date, stating that schools in Massachusetts used vacation days in February and are going longer to make up the difference.  He felt that ending early does not speak to the professionalism of the District.  He felt that the school day was too short and the school year was too short already.  He stated that he will support the Board’s decision, but he is not happy about it.

 

Mr. Simons stated that he supported the administration handling how the staff will make up their days.  Mr. Peterson and Mr. Enright also supported it.

 

The Board agreed that the administration should handle how the staff will make up their non-teaching days.

 

Mr. Enright stated that the Support Staff are hourly employees.  He asked what the plan was for them.  Supt. Hodgdon stated that they made a proposal in which the principals will direct the work of the support staff.  They will look to the principals to make plans for meaningful work, and supports looking at it case by case.

 

Mr. Enright felt that there were four categories of support staff:

 

            Cafeteria workers – He did not see any reason for them to be here if there are no students.

            Maintenance workers – Felt this was not a problem, as they work through the year.

            Secretarial staff – Not sure what to do.

            Paraprofessionals – Not sure what to do.

 

Dr. O’Shea stated that he had concerns with the support staff in that he wondered what the work would look like.  He felt they should turn to the administration to come up with meaningful work.  This was just another reason why he felt the decision to end school 3 days early was a hasty decision.

 

Mr. Solon wondered what the productive work would be.  Ms. Goyette responded that the paras would have lots of groundwork to do for the next year, such as accommodations for Special Education students for the NECAPS, putting together binders, etc.

 

Mr. Kelley pointed out that when the ice storm hit, the support staff only received ten days of pay in December.  He stated that the biggest group was the paras, and there would be a lot of groundwork to do for preparation for next year, and a lot of work to finish up this year.  He felt there was enough work for 5 days.

 

Mr. Kelley felt that in regards to the cafeteria workers, not many would take advantage of it.  He thought that maybe they could make some kind of gesture, such as cleaning lockers.  In regards to the secretarial staff, they have been working right along.  They came in during vacation to prepare for graduation.

 

Mr. Solon asked if this would be optional or required.  Mr. Kelley responded that he was thinking of optional.

 

Mr. Simons asked when the support staff would be done.  Mr. Kelley responded their last day is July 1st.  Mr. Simons then asked if there was money for this.  Supt. Hodgdon responded that there was.

 

Mr. Kelly informed the Board that in terms of Special Education, there would be lots of paperwork to take care of.  He added that there also could be some mini-training.  The option for the paras is how it has been done in the past.  If they stay home during the year, it is without pay.

 

Mr. Peterson asked that in terms of the paras, would there be any expectations that there would be development work?  Mr. Kelley responded that there would be both.  He stated that the teachers need training in Power School, and the paras also need it.  Mr. Peterson felt that if they made the decision to work the make-up days, it would be tricky if they have training.   He felt that training needed to be a requirement.

 

Ms. Goyette stated that the certified staff was not a problem.  Paras are different.  She understood the Board’s concern with training.  She felt it should be looked at case by case.  Mr. Kelly added that it would be with the administration’s discretion.

 

Mr. Enright stated that he supported the staff being able to opt out, with them only getting paid if they worked.

 

James O’Shea moved that the Board approve that at the Administration’s discretion, Support Staff be offered the opportunity for meaningful work up to 5 full days.  At the Administration’s discretion, the staff will have the opportunity to opt out of working at no pay.  Staff shall only be paid for hours worked.  Fred Huber seconded.  Motion carried unanimously.  6 – 0 –0.

 

Supt. Hodgdon stated that she listened to the SAU Board meeting discussion regarding the School Calendar.  August 26-27 would be for teachers, with August 28 as orientation for grades 7-9.  Friday, September 4 was to be off, but now it is included and they have adjusted the rest of the calendar.

 

Dr. O’Shea stated that he was questioning the Wednesday before Thanksgiving, as each district was different:

 

            Brookline – paid day off

            Hollis – professional day

            Coop Middle School – teacher workshop

            Coop High School – nothing

 

Mr. Kelley explained that Tuesday, November 19th and Thursday, November 24th teachers work ˝ day and work in the evening for parent-teacher conferences.  The evenings work out well for the parents.

 

Dr. O’Shea felt that parent-teacher conferences were important and did not want to lose them, but he wondered if there was a way to keep the 5 professional days and still have parent-teacher conferences.  Mr. Kelley responded that it had been a hard sell to institute the parent-teacher conferences, as one of the arguments was that the staff would lose a professional day.  He added that they are working with a contract that is not approved.  He did not see how they can have parent-teacher conferences without losing a professional day.

 

Mr. Simons stated that they did have a contract and they needed to work under it.  Mr. Kelley pointed out that the contract states “no more than 187 days.”  He explained that he worked the parent-teacher conferences in by doing ˝ days.  He did not feel they could oblige both.

 

Mr. Solon asked what the definition of a “day” was.  Mr. Kelley responded that it was 7 hrs 39 mins.  Supt. Hodgdon read the definition of a school day.  She then stated that a “teacher day” is not necessarily co-terminus with a “pupil day.” Because teachers are expected to carry out duties.

 

Mr. Solon felt the Board should talk about how the Wednesday before Thanksgiving should be handled.  Ms. Goyette stated that the Middle School uses it as a professional day.  Mr. Solon asked about parent-teacher conferences at the Middle School.  Ms. Goyette stated that her first year in the District she wondered why there wasn’t a parent-teacher day.  She observed the teachers that year and realized why there wasn’t a special day, because teachers were conferring all the time.

 

Supt. Hodgdon stated that in the Hollis School District conferences are spread over a 2-week period.  Mr. Kelley explained that in the High School, a student could have 5 – 7 teachers, so it is not so easy to schedule conferences in the weekly schedule, and that is why he felt it was important to have a set time.

 

Mr. Peterson pointed out that conferences had been taken place for the past three years.  He questioned if there was any data.  Mr. Kelley explained that the teachers put out sign-up sheets during the September Open House, then they work the schedule until October.  He added that some data had been collected.  Parents who take advantage of the conferences are thankful.  He stated that they have daytime and evening time, but more parents come in the evening.  Mr. Peterson stated that he would like to know how many slots are filled.  Mr. Kelley responded that he would get some data for Mr. Peterson.

 

Steve Simons moved that the Board accept the 2009-2010 School Calendar as presented.  Dan Peterson seconded. 

 

Mr. Solon asked what the net days for professional development were.  Mr. Kelley responded that there are 4 professional days with the two ˝ days for conferences as the fifth day.  Mr. Solon stated that there are not 5 professional days.  Mr. Kelley responded that if community development is a goal of the school, then he felt conferences were a professional day.

 

Mr. Hubert felt that Mr. Kelley had jumped through hoops to get parent-teacher conference day, but the teachers were not getting 5 professional days. 

 

Motion carried.  4 – 2 – 0.  (Solon, O’Shea against)

 

Director of Curriculum

 

Ms. Mace stated that her report gave a briefing on SAU 41 mathematics.  She explained that there were two areas of work:

 

1.       Curriculum Revision – Revised the elementary portion to align with the National Mathematics Advisory Panel Report and Grade Level Expectations of states with highly-rated standards recommendations.  They looked at MA and CA and incorporated them in.  Their work has been shared with the Curriculum Math Team.

 

2.       Hollis Textbook Selection – The SAU 41 Mathematics Task Force looked for a better match for curriculum.  Ms. Mace reported that even though it was a Hollis District initiative, representatives across the SAU were represented on the team.

 

Ms. Mace advised the Board that all reports were linked to the web site.

 

Dr. O’Shea asked if Everyday Math was in or out.  Ms. Mace responded that it was out.  Dr. O’Shea asked if this was across the SAU.  Ms. Mace explained that although the different districts have different curriculums, they are more aligned.  Brookline is due to review their math curriculum. 

 

Dr. O’Shea asked dif there were any reason why the two districts use different programs.  Ms. Mace explained that the curriculum was the same, but the tools were different.  She added that she would like to see it all the same, but pointed out that in NH, local control was big.

 

Mr. Solon asked if there were any specific benchmarks and/or timelines that they would like to achieve.  Ms. Mace felt they were already on that path.  Mr. Solon asked if they were looking for a specific score.  Ms. Mace stated that they were – classroom assessment, NWEA testing. Mr. Solon asked what would be done in the assessment part that would tell them that they have reached their goal.  Supt. Hodgdon stated that she had met with Ms. Mace and the administrators regarding using student progress monitoring, using probes.  This gives them quick access while they are waiting for the bigger assessments.

 

Mr. Solon felt that they were using the same assessment tools and are doing well, but students do not have the fundamental knowledge.  Mr. Solon stated he did not know how they would get better results.  He added that he had talked with teachers regarding students being talented and getting good grades, but they do not know the fundamentals.  Supt. Hodgdon responded that that was what  student progress monitoring was for.  Mr. Solon asked if they were using it for math.  Ms. Mace responded that they were not using it currently.

 

Ms. Goyette stated that the Middle School does placement testing.  This year they did two timed tests:

 

            Addition and subtraction – 40 problems in 2 minutes

            Multiplication and division – 40 problems in 2 minutes

 

Mr. Solon felt that was good, but pointed out that by the time students come to the Middle School, they are way down the path.

 

Ms. Mace felt that the NWEA tests give a lot of information, more benchmark testing, and consistency in checking on student progress.

 

Director of Technology

 

Mr. Raymond reported that he had completed the wireless beta test.  The wireless network works well with the mobile laptop computer carts.  He will be expanding wireless in the Middle School next year.  August 10 is the go-live date.

 

Mr. Hubert asked if the network was secured.  Mr. Raymond responded that it was secured with radius.  Mr. Hubert asked if anyone could get on it.  Mr. Raymond explained that no one could get on it without talking to him first.  Mr. Peterson felt they should think about guest access.    Mr. Raymond stated that the biggest hurdle is switches, and that he would need to look into it.

 

Superintendent

 

Supt. Hodgdon stated that she was looking for input from the Board regarding the School Facility Study committee.  At a minimum, she would like a discussion on the composition of the group and some major objectives.

 

Supt. Hodgdon reported that the Safe Route to School Task Force would be working that week on the application.  They have instituted regular meetings with committee members from various groups. 

 

Supt. Hodgdon informed the Board that the American Recovery and Reinvestment Act (stimulus funds) is crawling along.

 

Mr. Peterson felt that in regards to the School Facility Study there was an educational portion, and therefore, felt it was important to have some educational people on the committee.  Mr. Hubert volunteered to represent the Coop on the committee.  Mr. Peterson also felt that someone from the original committee should be on this study committee.

 

Supt. Hodgdon stated that she needed a representative from the Coop Board for the Safe Routes committee.  Mr. Solon stated that he thought the Board at the last meeting felt this committee was not a good use of Supt. Hodgdon’s time.  Supt. Hodgdon responded that in order for the work to go forward, she needed to be on the committee.  She explained that the project involves two other districts, and there were also some political aspects to it.  She stated that Ms. Goyette was also on the committee, so they could cover for each other.  She added that there were superintendent level decisions that will need to be made.  Dr. O’Shea asked if the Superintendent’s support was needed in order to fulfill the grant.  Supt. Hodgdon stated that it was.  Ms. Goyette stated that the work load for her was minimal and that the school administrators would be in a supportive role.  Supt. Hodgdon felt that there was good work going on with this project.

 

Staffing

 

Supt. Hodgdon stated that she had the following staffing nominations:

 

Pat Marquette – Mathematics – BS in Computer Science from UNH.  Has a year experience teaching 7th grade Algebra.  Hiring at B Step 1 at a salary of $37,028.

 

Steve Simons moved that the Board approve the nomination of Pat Marquette at B Step 1 and a salary of $37,028.  James O’Shea seconded. 

 

Ms. Goyette stated that Ms. Marquette would fill Rosemary Mezzocchi’s vacancy due to her retirement. 

 

Mr. Simons asked Ms. Duhamel how the money was in regards to the budget.  Ms. Duhamel stated she would have to check.

 

Motion carried unanimously.  6 – 0 – 0.

 

 Trudy Thompson – Biology – Bachelor in Bio Science and General Science.  Hiring at B Step 6 at a salary of $44, 618.

 

James O’Shea moved that the Board approve the nomination of Trudy Thompson at B Step 6 and a salary of $44,618.  Steve Simons seconded.  Motion carried unanimously.  6 – 0 – 0.

 

Mr. Kelley informed the Board that he would be teaching a class next year.

 

Lena Pepper – the Performing Arts Chair, is requesting a maternity leave of absence.  She is adopting an infant, who will be arriving on August 30, 2009.  She is requesting the customary 6 weeks maternity leave.

 

Steve Simons moved that the Board approve the maternity leave request of Lena Pepper.  James O’Shea seconded. 

 

Mr. Simons asked if Mr. Kelley knew what he would do to fill the vacancy.  Mr. Kelley responded that he did not know, but hopefully would bring a name forward at the next meeting.

 

Mr. Enright wondered if the Board should wait on approving the request.  Mr. Kelley stated that if the Board approved the request now, then he could start looking for a substitute.

 

Motion carried unanimously.  6 – 0 – 0.

 

5.         DISTRICT GOAL SETTING

 

Mr. Enright stated that the Board needed to set up a workshop meeting for goal setting.

 

Supt. Hodgdon stated that she would like the administrators involved.  She added that she would prefer summer meetings when people were not so busy.  She suggested two sessions of 4 – 6 hours.  She stated that she would send out an email to poll people to find an appropriate time.

 

6.         AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) UPDATE

 

Mr. Kelly reported that there were 3 types of funds:

 

§         IDEA funds

§         Title I funds

§         Undesignated funds

 

As of May 15th, a web-based application will be available.  The instructions to complete the application is not complete.

 

Mr. Kelly stated that as of May 15th, only 50% of the funds will be available.  The second 50% will be available by September 30th.  All funds need to be obligated by September 30th, and must be expended by 2011.

 

Mr. Kelly explained that Maintenance of Effort requires that the District has to expend as much in the future year as it expended in the current year.

 

Mr. Kelly stated that he had been sitting in on all of the conferences.  He added that he had originally been told that State, local, and Federal funds need Maintenance of Effort.  Now he is being told that only State and local funds need Maintenance of Effort.  He explained that they can submit for something, get approved, and then can change down the road.

 

Mr. Kelly reported that the NH Office of Economic Stimulus Funding was going to require the following every month:

 

§         What was expended.

§         What activity funds were expended on.

§         What performance/results occurred.

 

This information will be posted on the NH Recovery web site.

 

Mr. Kelly felt it might be difficult to expend $288,500.  He added that they cannot take time away from students.

 

Supt. Hodgdon reported that Title I was $0, so it was off the table.  She stated that there had been a pool of undesignated money, but it is gone now.  They are, however, actively going after technology money.

 

Mr. Solon asked if the District had applied for funding yet.  Mr. Kelly stated that they had not.  Mr. Solon asked what the deadline was.  Mr. Kelly responded that there was no deadline, but that any funds received needed to be expended by December 29, 2011.

 

7.         PROJECT PROGRESS

 

Venu Rao gave a PowerPoint presentation to report on the group’s current status.

 

Mr. Rao reported that the group’s objectives were:

 

§         Increase efficiencies.

§         Reduce fossil fuel dependencies in the buildings.

§         Make energy technology hands-on.

§         Share lessons learned with other school districts.

 

Mr. Rao stated that they had interviewed 5 Energy Service Companies (ESCO).  He explained that there was a need for a consultant for:

 

§         Analysis and design to make buildings energy efficient.

§         Develop a Request for Qualification.

§         Help evaluate responses to RFQ from various ESCOs.

§         Once ESCO selected, negotiate fair and balanced contract.

§         Help keep ESCO honest during project.

§         Navigate the guarantee payout.

 

Mr. Rao informed the Board that they had talked to three consultants, and learned the following:

           

§         Cost is approximately $75,000.

§         Cost can be rolled over to performance contract.

§         Need temporary loan or grant to pay consultant (approximately $30,000, shared between school board and towns).

§         Energy Committee of Town of Hollis is joining this endeavor.

 

Mr. Rao stated that grants are available, but they will need a bond.

 

Mr. Rao explained that if the project is $1 million, then the consultant would be $70,000, so the total cost of the project would be $1,070,000.  The payback period is 7  - 10 years, after which, the savings is realized.  According to the timeline that was developed, they could be ready to sign a contract after the District Meeting 2010; however, they need a consultant.

 

Mr. Rao stated that he had come to the Board because they need $30,000.  Hollis Selectmen may contribute $5,000 - $6,000, thus leaving a need of $25,000 from the Boards.

 

Mr. Hubert asked if Brookline had been asked if they wanted to get in on this project.  Mr. Rao responded that he did not know.  Mr. Hubert pointed out that if Brookline also took part, there would be five entities, thus $6,000 per group.

 

Mr. Simons asked how soon they needed the money.   Mr. Rao responded that they have RFPs for three consultants.

 

Mr. Peterson stated that they would need to have everything by March meeting.  If a bond is needed, then they need everything in place by December, thus they would need the consultant now.

 

Mr. Rao stated that he had all the data that the ESCOs need – two years of energy usage.  He added that he would be putting the information online for easy access by the ESCOs.

 

Mr. Hubert summarized that with a cost of $30,000 and the Town of Hollis contributing $5,000, leaves $25,000 shared with schools and potential Town of Brookline.  He pointed out that if they get a grant, they would need someone to manage it and disperse the monies.  He would like to Coop to be responsible for that.

 

Mr. Enright stated that the Board was being asked to fund $25,000 out of the unreserved fund balance, if available.  Mr. Peterson stated that it would be some amount from $0 - $25,000.

 

Mr. Solon stated that the goal is no dependency on fossil fuel; however, that is not in itself a savings.  Mr. Rao responded that Phase 1 is energy conservation.  He stated that once they get the go ahead, they will calculate the BTUs for the buildings.  They will then figure out where they can save.

 

Mr. Solon stated that there was the possibility of making an investment only to learn that the savings is minimal.  Mr. Rao responded that it was possible.

 

Steve Pucci informed the Board that he had been involved with this with the company that he works for.  He shared the following thoughts:

 

            ~  It is important to know when the start and end points are.

            ~  Need to first do simple things to conserve before a consultant come in.

            ~  Need to read the fine print in some agreements, and be aware if they will pay you back when acts of God.

            ~  There are people who will do energy audits for free.

            ~  If a recommendation is made, but choose not to do it, it gets messy as to who gets paid.

 

8.         FY09 BUDGET

 

Ms. Duhamel distributed the General Fund Expenditure Report as of April 30, 2009.  She reported that there was 3.6% balance left, or a total of $660,577.53.

 

Mr. Enright asked when they could get a more accurate accounting.  Ms. Duhamel responded next month.  She felt that with staffing, they might have more left on the table than usually.  She reported that variances will remain in salaries.  With regards to the support staff, need year-end accrual.  She felt the year-end accrual will be $55,000 without benefits.

 

Dr. O’Shea questioned the 19% not spent in the equipment and repairs line.  Ms. Duhamel stated that she is asking the schools about this, finding that they do not have POs yet.  Ms. Goyette stated that many repairs are done at the end of the year.

 

Dr. O’Shea asked if there were any surprises.  Ms. Duhamel responded that they may need to talk about things the State requires – looking at encumbering.

 

Mr. Enright stated that at next month’s meeting (June 17th), they would need to make decisions about encumbrances.  Mr. Enright felt that the School Board will want to be as close next year as they were this year.  However, they took a lot of things out of the budget this year, but they cannot do it twice.  Mr. Solon felt they should build a cushion for the coming year, because they currently do not have one.

 

Mr. Peterson stated that at the last meeting, they decided to form a Cost-Savings sub-committee.  He reported that Greg McHale, Tom Enright, Dawna Duhamel, and he had their first meeting 3 weeks ago.  They discussed what would be the right data to capture and how to track expendable supplies.  The overall objective is to take expendable supplies down.  It could be done by:

 

§         Using less

§         Using wisely

§         Lower costs

 

Mr. Solon wondered if they could track any monies that are left over to find out why they have money left over so they can make a tighter budget. 

 

Mr. Peterson felt it would be helpful to the budget if Ms. Duhamel could show all variances of $5,000 or more, which make up 90% of the difference.

 

Mr. Solon felt that the fact they did not spend money, it was above the need.  Mr. Hubert pointed out that it could mean that they could not accurately predict the future.  Ms. Duhamel informed the Board that they had more spending, things that have not yet been encumbered.  Mr. Enright felt that the budget was not an accurate picture of the year-end, at this point in time.

 

9.  COLLECTIVE BARGAINING

 

Mr. Peterson reported that there was a high deductible health plan they would like to offer along with all the other health plans.  He stated they would like to see who would like it and talk about what incentives they might offer for those who take it.  Mr. Peterson wondered what steps they needed to take, and when open enrollment was.

 

Ms. Duhamel stated that June was open enrollment, with the next open enrollment a year later.

 

Mr. Peterson felt the Board needed to act on H.S.A. plans that night.  Dr. O’Shea felt the Board needed to look at:

 

§         Prescription plans

§         Deductible

§         H.S.A.

 

Mr. Peterson explained that if they did do an H.S.A., they would need a third party administrator.  He was not sure that they could be ready for open enrollment.

 

Mr. Enright reminded that Board that they had a meeting on June 1st.  He suggested that a couple of members of the Board meet with Ms. Duhamel to come up with plans to vote on at the June 1st meeting.

 

Mr. Hubert felt that most of the staff, especially the married staff, were comparing the Coop’s plans with their spouses plans so they will know what the differences are.

 

Fred Hubert moved to authorize Dan Peterson to work with Dawna Duhamel to add one more additional health plan for support and professional staff.  James O’Shea seconded.  Motion carried unanimously. 

6 – 0 – 0.

 

10.        FY11 BUDGET

 

Mr. Peterson stated that he did not want to start a detailed budget, but rather look at budget issues that drive educational and/or negotiations.  He pointed out that this year, they will have two contracts to negotiate.  He added that the Budget Committee had not yet taken an official position, but they were leaning towards a budget like last year.  He felt the general guidelines will be not spending more in 2010-11 budget than the 2009-10 budget.

 

Mr. Hubert felt that if the Board takes a hard line of not increasing the budget, then that will play a roll in contract negotiations.  Mr. Enright stated that he could see a “0” budget, excluding contracts.

 

Mr. Simons asked what the projected student population for next year was.  Mr. Kelley stated that for the High School, they expect the same as this year, 915 students.  Ms. Goyette stated that the Middle School was expecting 486 students.

 

Mr. Peterson advised the Board that there was a bubble in the 5th and 6th grades in Hollis and Brookline.  The bubble will hit the Middle School next year.  Mr. Peterson felt that from a strategic point, they needed to start the budget sooner rather than later due to contract negotiations.

 

Ms. Duhamel asked if the Board would like to see the budget from a category point of view, instead of functions, adding that it was another way of looking at the same information.  The Board felt it would be helpful.

 

11.        POLICIES

 

Steve Simons moved that the Board accept Policy IKAA – Interdisciplinary Credit for final approval as presented.  James O’Shea seconded.  Motion carried unanimously.  6 – 0 – 0.

 

Steve Simons moved that the Board accept Policy JLD – School Guidance and Counseling Program for final approval as presented.  James O’Shea seconded.  Motion carried unanimously.  6 – 0 – 0.

 

Steve Simons moved that the Board accept Policy JFABD -  Admission of Homeless Students for final approval as presented.  James O’Shea seconded. 

 

Mr. Solon questioned whether Policy JFABD was required or recommended.  Mr. Simons responded that it was required.  Mr. Solon stated that he questioned the definition of homeless.  He felt it could overlap with divorce or people moving out of the District, but the child remains to finish school.

 

Motion carried unanimously.  6 – 0 – 0.

 

Steve Simons moved that the Board accept Policy IHBAA – Additional Procedures and Standards for Determining Whether a Child Has a Specific Learning Disability for final approval as presented.  James O’Shea seconded. 

 

Mr. Simons stated that the policy was extremely long when it came through from the State, but the Policy Committee has gotten it down to 2 pages, with the rest being procedural.

 

Motion carried unanimously.  6 – 0 – 0.

 

Steve Simons moved that the Board accept Policy IJOA – Field Trips and Excursions to make the current Policy IICA – Field Trip Policy the procedure.  James O’Shea seconded. 

 

Mr. Kelley stated that he looked into this policy, and has combined two policies.  He explained that there are three types of field trips:

 

1)       To go and come back the same day.

2)       To go more than one day within the USA (Board to approve the first time).

3)       To go outside the USA (need Board approval each time).

 

Motion carried unanimously.  6 – 0 – 0.

 

Steve Simons moved that the Board change to Policy IIA – Instructional and Library Media Materials.  James O’Shea seconded.

 

Mr. Kelley explained that the policy was long and contained a lot of procedure, but felt it was needed.  Mr. Kelley reported that this year, questions were brought forth about material used in class.  A committee was put together to look at how materials get into the collection and/or get in front of students.  The committee came up with the following:

 

Policy from Steve Simons

 

Mr. Kelley stated that they were trying to have the policy set up so that there are two sets of eyes and the administrator’s eyes reviewing the material.  There will be administrative involvement when an item becomes a permanent part of the collection.

 

Steve Pucci stated that his concern was related to unrated documentaries.  Mr. Kelley explained that the policy states “may be submitted for parent approval.”  Mr. Pucci stated that “may be” and “unrated” is what bothers him.  He would like to have parent authorization for any unrated documentary.  He felt that it is a problem because parents are not involved.

 

Mr. Kelley stated that he had faith in the approval process that the staff would come to him for further approval.  Mr. Peterson wondered if there could be some kind of mechanism for on-line viewing so parents could decide if a student should view it or not.

 

Dr. O’Shea supported parents having advanced notice and signing an authorization form, but he was not for one person severely limiting educational materials.  He would not want a Board policy about limiting that, but rather would like to leave it to the administration.

 

Mr. Kelley stated that he has worked with parents in the past who have had issues such as religion, and was able to provide options for the student.

 

Mr. Solon asked if based on Mr. Kelley’s expectations on how the policy will be implemented, would the films that Mr. Pucci objected to require parental permission.  Mr. Kelley felt that most of the objectionable films would not have gotten through.  Mr. Solon asked how would one get to the level that Mr. Pucci wants.  Mr. Kelley responded that the parent could work with the teacher and request parental permission.

 

Mr. Peterson felt that the policy needed to be revised.

 

Mr. Kelley explained that the approval process would require two approvals, plus the approval of the department head, or the administrator or designee.  Mr. Kelley added that the committee worked on this policy for 2-3 months.  The committee wanted “10 days prior,” but they changed it to “5 days prior.”

 

Mr. Solon felt that there was no vehicle for parents to be aware of what is being shown.  He wondered if the District had an obligation to parents to restrict what is being shown.

 

Mr. Kelley stated that there were two issues:

 

1)       Restrict for all students to view.

2)       Parental permission for their student.

 

Mr. Peterson felt that the issues were:

 

1)       That the approvers could pass something through and parents would have no chance to give parental permission.

2)       That the timeframe of 5 days was too short.

 

Mr. Kelley stated that they could add a bullet in which class expectations will include a list of all known media to be shown.

 

Steve Simons moved that the Board table approval of Policy 11A - Instructional and Library Media Materials.  Tom Solon seconded.  Motion carried.  5 – 1 – 0.  (O’Shea against.)

 

12.         MINUTES

 

Steve Simons moved that the Board approve the minutes of April 15, 2009 as written.  Fred Hubert seconded.  Motion carried unanimously.  6 – 0 – 0.

 

 

Fred Hubert moved that the Board adjourn.  Steve Simons seconded.  Motion carried unanimously.

6 - 0 - 0.

           

 

The meeting adjourned at 10:05 p.m.