APPROVED 3/29/06 Hollis-Brookline Cooperative School Board
February 7, 2006
Hollis-Brookline Middle School
Pam Kirby, Chairperson
Richard Pike, Superintendent of Schools
Tim Kelley, Principal, Hollis-Brookline High School
Pat Goyette, Principal, Hollis-Brookline Middle School
Lee-Ann Blastos, Business Administrator
Betsy A. Packard, Recording Secretary
Others present included members of the Public.
Chairperson Pam Kirby called the meeting to order at 9:55 p.m.
1. OPEN FORUM
Chair. Kirby recognized Tim Bevins and Ruth Bobich.
Ms. Bobich addressed the Board stating that she had concerns with the field use policy, and specifically, the baseball fields.
Ms. Bobich explained that she was involved with the American Legion Baseball league. She stated that games for the 2006 season were being scheduled now. She further explained that last season, they submitted their schedule to Kim Smith who approved all the games and practices. She stated that they had been “kicked off” of the field and told they couldn’t use it by the Hollis Recreation Commission five times last year. Two of the times were for scheduled games, one with Keene and one with Nashua. The Nashua game never did get played. Ms. Bobich pointed out that as she read the current policy, and felt that the American Legion Baseball league was in the same category in regards to priority as the Hollis Recreation Commission. She felt that they should not have gotten bumped from their scheduled and approved time slots.
Mr. Bevins added that June is the most complex month in regards to scheduling. He stated that both the American Legion Baseball team and the Senior Babe Ruth Baseball team need the field. He explained that the Hollis Recreation fields are only 60’ diamonds, and not the 90’ diamond that is needed for these two leagues. He also explained that their season starts after the school baseball championships.
Ms. Bobich stated that she could accept being bumped from practices, but felt that games are different.
Mr. Enright stated that this was clearly a management issue as far as he was concerned. He felt that someone needed to review the policy with Kim Smith.
Mr. Bevins stated that it was his hope that he and Jack White could work out their respective schedules together, and then present it to Kim.
Mr. Kelley asked when their schedule ended. Ms. Bobich responded that it usually goes to the end of July, but there is a chance that it could go into August.
Mr. Enright asked if all the players were from Hollis and Brookline. Mr. Bevins responded that they were. Mr. Enright apologized for the mistake and added that it wasn’t a problem with the policy, as he saw it, but rather a problem with management.
Mr. Murphy felt that anytime there is a prioritized list, there should be a drop-dead date in which the schedule can’t be changed. He agreed that someone couldn’t just show up at the field and kick the people off who have scheduled use of the field.
Mr. Bevins stated that Kim was the official that they had to go through for scheduling, and he felt that after it is final it shouldn’t be changed. He felt that there should be some kind of resolution for rain dates. He added that they always brought the document that stated they had use of the field with them to the field, but that seemed to make no difference to the Sr. Babe Ruth team.
Mr. Enright responded that it shouldn’t have happened, and that Mr. Kelley needed to address the issue with Kim.
Ms. Bobich pointed out that the players are juniors, so in a couple of years, new people will be running the program. Because of this, she felt the policy should have contingencies so it won’t happen again.
Ms. Hall asked if either Ms. Bobich or Mr. Bevins had any suggestions to add to the current policy. Mr. Enright stated that he saw no fault with the policy, but rather with the execution of the policy. Ms. Bobich responded that she felt there should be some way of arbitration if changes should arise.
Mr. Kelley asked who had priority in regards to the priority list stated in the policy. Mr. Bobich responded that they were equal. Mr. Enright felt that it then came down to first come, first served. Mr. Enright explained that the District used to share/use the Hollis Recreation Commission’s fields, so the District had first dibs on their fields, and the Commission had first dibs on the District’s fields. However, the District doesn’t use their fields anymore, so that understanding no longer exists.
Michelle Mosca asked what happens when someone is scheduled, and someone else wants use of the field. Mr. Enright responded that once the field has been committed, it should not be usurped.
Mr. Kelley questioned that everyone’s schedule comes first, but it’s the rainouts that pose the problem.
Mr. Bevins felt that if everyone who wanted use of the fields was notified that they have one month to get their schedule in, then after that, use of the field would be subject to what was left over. He pointed out that scheduling begins now for use of the fields during the summer. Ms. Bobich added that they also needed someone to run the scheduling during the summer, as Kim is not there then. Mr. Bevins felt that if someone gets rained out of their date, then they needed to look at the full schedule to see what was open that they could use. Mr. Simons felt that there currently was no enforcement.
Chair. Kirby stated that Mr. Kelley will sit with Kim and review the policy with her.
Mr. Bevins stated that he will try to work with Jack White to develop a schedule and present it to Kim. Mr. Kelley asked how many teams use the field during the summer. Mr. Bevins responded that the Sr. Babe Ruth team, the American Legion team, and possibly a third team.
Ms. Bobich also asked the Board for the “No Smoking” signs to be put back up. She stated that it was her understanding that the signs had been put up and then torn down by someone, and haven’t been replaced yet. She added that she would like to see them at all the fields.
Ms. Goyette asked where the Y Team would fit in on the priority list in regards to the policy. Mr. Enright responded that they would be last. Ms. Goyette stated that she sees them in the “B” category.
Ms. Hall felt that the Principals should review the policy and come back to the Board with their suggestions.
2. MISCELLANEOUS ITEMS
Mr. Kelley stated that they needed to keep in mind his request to use the parking at the baseball field for student parking. He wondered if they can do it. He wondered who owned the property. Mr. Enright responded that it belonged to the Coop. Mr. Kelley stated that he needed to look into plowing it.
Supt. Pike informed the Board that there was no March meeting scheduled. He pointed out that they would need a non-public meeting about staffing; therefore, they needed to set a date.
The Board decided on the following:
MARCH 29th at 5:30 p.m. non-public at the Middle School with the public portion starting at 6:30 p.m.
Mr. Kelley stated that they are preparing the Course of Studies. He added that they are trying to pull it altogether. He stated that there are some new courses, and some courses have been dropped due to non-participation. He felt that the changes were not major.
Supt. Pike asked if there was anything that the Board needed to vote on. Mr. Kelley felt there wasn’t, that the Course of Studies had simply been streamlined.
Mr. Murphy suggested that Mr. Kelley send out a principal’s report via email, even though they don’t meet.
Tom Enright moved that the Board accept the minutes of January 12, 2006 as written. Anne Dumas seconded. Motion carried 4 – 0 – 2 (Hall and Murphy abstained.)
Mr. Kelley stated that he had the following corrections to the minutes of January 18, 2006:
· Page 7, 3rd from last paragraph, it states “Hollis Brookline students are only allowed to attend Nashua,” and it should read that they are “only allowed to attend Milford.”
· Page 15, 1st paragraph, it states that they “were thinking about implementing the plan on March 1st,” and it should read “were thinking about implementing the plan before the end of March.”
Steve Simons moved that the Board accept the minutes of January 18, 2006 as corrected. Anne Dumas seconded. Motion carried unanimously. 6 – 0 – 0.
Anne Dumas moved that the Board accept the minutes of January 17, 2006 as written. Steve Simons seconded. Motion carried. 3 – 0 – 3 (Enright, Murphy, Hall abstained.)
Jim Murphy moved that the Board accept the minutes of January 25, 2006 as written. Steve Simons seconded. Motion carried. 5 – 0 – 1. (Hall abstained.)
Steve Simons moved that the Board accept the minutes of February 1, 2006 as written. Anne Dumas seconded. Motion carried. 4 – 0 – 2. (Enright, Hall abstained.)
4. RESULTS OF BUDGET COMMITTEE MEETING
Ms. Dumas reported the following results of the Budget Committee Meeting:
· The Budget Committee changed the 5th item under the election of school district officers from two years to one year.
· Vote of the Cafeteria/Parking Addition/Renovation Bond:
3 In favor (Milkowski, D’Arbonne, Dumas)
3 Against (Goulder, Lorin, Hale)
1 Abstained (Vallee)
· Professional Staff Salaries:
7 In favor
· School Resource Officer:
1 In favor (Vallee)
5 Against (Milkowski, D’Arbonne, Goulder, Lorin, Hale)
1 Abstained (Dumas)
· Coop Proposed Budget ($16,925,490.00):
Budget Committee changed the figure to $16,655,753 and voted as follows:
6 In favor (Milkowski, D’Arbonne, Goulder, Lorin, Vallee, Hale)
1 Against (Dumas)
Ms. Dumas explained that the total number was $17,028,656. The Budget Committee then took out the Professional Staff Salaries, the SRO, and the Bond to come up with $16,655,753. She pointed out that the Budget Committee is not recommending to approve the SRO and Bond issue, but they kept those amounts in, in case the voters approve them.
· Catastrophic Aid:
7 In favor
Mr. Enright asked Ms. Dumas what her sense was of getting a compromise from the Budget Committee for a proposed budget number. He pointed out that they are $270,000 apart. He wondered if they would be able to get 4 votes. Ms. Dumas felt that the Budget Committee might be able to be talked into some line items.
Supt. Pike pointed out that last year the Budget Committee and the Board agreed on last year’s budget. He asked what happens in the case of the two boards not agreeing. Mr. Murphy stated that the Budget Committee put the number on the floor, but then the District can make a motion to move a different number. Mr. Enright felt that the published number must first be moved, then a motion can be made to amend the published number.
Ms. Dumas stated that she would like to put the Board’s number out there first. Ms. Hall didn’t think they could do that.
Mr. Enright stated that Supt. Pike needed to schedule a meeting with the Moderator, Jim Belanger and Forrest Milkowski. He pointed out that Mr. Belanger will want to know that the two boards are not in agreement.
Supt. Pike felt that they are obligated to go with the printed number, but added that he will check with Atty. Drescher. He added that Atty. Drescher may have a legal opinion. He stated that in the past in his former districts, the board and the budget committee never had the same number. The printed number was moved and then immediately it was moved to amend the number, then the district would make their presentation.
Mr. Murphy reminded the Board that they needed to post the MS27 form, which breaks the budget down line item by line item. He added that the MS27 has to be posted with the warrant.
Ms. Hall questioned if they have to submit two sets of MS27 forms, or if they have one form with two columns – one for each board. Mr. Murphy responded that the MS27 form has two columns.
Supt. Pike wondered if the Budget Committee and the Board should get together to try to come to a agreeable number. He added that they must post the warrant and the budget by February 22nd.
Ms. Hall felt that the voters needed to know how to make the distinctions between the two budgets. Supt. Pike responded that the Budget Committee’s budget number was formula driven, not product driven.
Chair. Kirby asked what should happen now, if Ms. Blastos should tell the Budget Committee that they needed to pull their MS27 form together.
Supt. Pike stated that he would talk to Atty. Drescher the next day. He added that the printer wants the information, preferably the next day. Mr. Enright stated that this has happened before, and that they have had handouts printed up to pass out at the District Meeting.
Jim Murphy moved that the Board support the proposed 2006-07 budget of $16,655,753 as approved by the Budget Committee. Steve Simons seconded. Motion failed. (0 – 6 – 0.)
Steve Simons moved that the Board approve the amount of $1.4 million for the renovation of the Cafeteria, as stated in the warrant. Anne Dumas seconded. Motion carried. 5 – 1 – 0. (Hall against.)
Steve Simons moved that the Board approve the amount of $295,533 for professional staff salaries as stated in the warrant. Tom Enright seconded. Motion carried unanimously. 6 – 0 – 0.
Steve Simons moved that the Board approve the amount of $41,495 for the School Resource Officer as stated in the warrant. Tom Enright seconded. Motion tied. 3 – 3 – 0. (Murphy, Dumas, Hall against.)
Supt. Pike wanted to know if the vote was a standoff due to the money issue, and not because there wasn’t a good enough case for the School Resource Officer.
Ms. Hall stated that she had a problem with the fact that the Brookline Police is not involved in the program. She felt that that issue had not been addressed.
Mr. Murphy stated that for him it was a financial issue. He added that he hadn’t heard a compelling enough need for the Resource Officer. He felt that there were other more important things needed. He also felt that they hadn’t taken a hard enough look at the process.
Mr. Simons stated that last year they looked at the School Resource Officer program with greater depth. He pointed out that they had had support from both towns. He felt they would be remiss if they don’t put this article on the warrant for the voters to act on. He added that they had had a huge turnout at the meetings regarding the SRO.
Mr. Dumas stated that she was on-board with the SRO, felt she had enough information, and supported it in every way, however, for her, it was a money issue. Mr. Enright asked if Ms. Dumas felt that the SRO article should be on the warrant. Ms. Dumas stated that she did feel it should be on the warrant.
Ms. Dumas asked what happens to the other districts that are to share the SRO if the Coop takes it off their warrant. Supt. Pike responded that he had spoken to Atty. Drescher regarding this issue, and was told that even if the Hollis District (who only has a 6% interest) voted against it, then it would die. Supt. Pike added that he wished Mr. Kelley was still at the meeting, as he felt that the vote wasn’t just to support the SRO, but also a vote in supporting Mr. Kelley and what his vision for the school was.
Mr. Enright stated that he agreed with the others in that $40,000 would be a good chunk out of the budget, and added that he wanted to see another $100,000 taken out.
Steve Simons moved to put the warrant article for the School Resource Officer on the warrant. Tom Enright seconded. Motion carried. 4 – 2 – 0. (Dumas, Hall)
Ms. Hall wondered how it would look on the warrant that the School Board does not recommend the article. She felt it would look stupid. Mr. Simons responded that he did not think it would look stupid. He added that they merely needed to explain that they can cut things like teachers or the SRO, and the Board wanted to leave it to the voters.
Mr. Murphy felt that the SRO was a long shot as it had to pass three meetings. He pointed out that if Board squeezed $40,000 out of the budget for the SRO, then it didn’t pass, the District would end up without an SRO and without other things in the budget they could have used.
Supt. Pike asked if ethically the SRO article should be on the warrant. Mr. Enright felt ethically, it should be.
Steve Simons moved that the Board approve Catastrophic Aid as on the warrant. Anne Dumas seconded. Motion carried unanimously. 6 – 0 – 0.
Steve Simons moved that the Board approve the shorten version of the Farley Building article, which reads:
To see whether the Hollis-Brookline Cooperative School District will vote to authorized the School Board to accept a conveyance to the Hollis-Brookline Cooperative School District, from the Hollis School District, of the land, with any improvements thereon, shown on the Town of Hollis Tax Maps as Map 50, Lot 5-2 and Map 50, Lot 5-3, on such terms and conditions as said conveyance may be subject to, as the said Cooperative School Board deem in the best interest of the District, or take action relative thereto.
Jim Murphy seconded. Motion carried. 5 – 1 – 0. (Hall against.)
Supt. Pike stated that he would ask Atty. Dresher if an article that has not been approved can be put on the warrant.
Anne Dumas moved that the Board approve a study to consider beginning the school day at a later time as stated in the warrant. Jim Murphy seconded. Motion carried 6 – 0 – 0.
5. PROPOSED BUDGET
Mr. Enright stated that he didn’t like the proposed budget number, and added that he felt they could take more out. He stated that he wanted to close the gap.
Chair. Kirby felt it was a good case that the Budget Committee didn’t take into account things like gas and fuel.
Mr. Enright stated that he didn’t like the percentage number of 9.9%. Mr. Enright then proposed the following reductions:
VocEd Transportation $35,000
Mr. Enright stated that he had spoken with Mr. Orde and with Mr. Kelley regarding VocEd Transportation. He informed the Board that no one has managed this line item in the past. He felt that they could have one bus go to Nashua North and South schools.
Ms. Dumas asked if this would destroy the students’ schedule. Mr. Enright felt that it would take an additional 15 minutes to have just one bus.
Mr. Enright pointed out that in regards to Milford and Alvirne, they have two shifts. Eleven students go to Alvirne and eleven go to Milford, and there are some singletons. Mr. Enright felt they could do the runs with 3 buses, and perhaps with only 2 buses if the singletons could drive themselves. He added that they needed Mr. Kelley to see if it would work. Mr. Enright reported that Mr. Orde had stated that if he gets a call, he sets up the run. Mr. Enright pointed out that it is not up to Mr. Orde to set up the schedule.
Mr. Enright stated that there was also the issue of the Bilingual teacher, and felt that it needed to be reassessed.
Mr. Enright stated that he was not happy with the $18,000 of maintenance overtime between the High School and the Middle School. He felt that it was not being managed appropriately. He pointed out that they have two people in each building, and he felt that they could assign one person to work on Saturdays instead of Mondays. Chair. Kirby brought up the issue of usage fees, and stated that they needed a conversation regarding this issue.
Mr. Enright pointed out that in regards to the NHIA dues, $12,000 was budgeted, and last year they spent $5,000. He stated that he would ask Mr. Kelley about this.
Ms. Dumas asked how much the Coop was using for the ESL. Mr. Enright responded that he didn’t know. He felt that it was costing $55,000 to $60,000. He added he would like to see the cost split between the three districts 20-20-20.
The Board decided to schedule the following meeting:
THURSDAY, FEBURARY 16th at 7:30 a.m. at the SAU Office.
Jim Murphy moved that the Board adjourn. Anne Dumas seconded. Motion carried unanimously.
5 - 0 - 0.
The meeting adjourned at 11:45 p.m.