Hollis-Brookline Cooperative School Board
July 20, 2006
Hollis-Brookline High School
Jim Murphy, Chairperson
Richard Pike, Superintendent of Schools
Betsy A. Packard, Recording Secretary
Others present included members of the Public.
Chairperson Jim Murphy called the meeting to order at 7:06 p.m.
Steve Simons moved that the Board enter non-pubic session under RSA 91-A:3II (a), dismissal, promotion or compensation of any public employee. Tom Enright seconded. Motion carried unanimously. 5 – 0 – 0.
The Board entered non-public session at 7:07 p.m.
The Board came out of non-public session at 7:16 p.m.
Chair. Murphy reconvened the public session at 7:17 p.m.
1. OPEN FORUM
2. POLICY REVIEW
Mr. Simons stated that the second paragraph, third sentence needed to be amended to read:
Should the student for whom the Personal Care Para-Educator or One on One Para –Educator was hired not be in need of a personal Care Para-Educator or One on One Para-Educator, the district will retain such Personal Care Para-Educator or One on One Para-Educator for the remainder of that school year, provided the employee has completed the 120 day probationary period.
Mr. Simons informed the Board that the 120 day probationary period is identical to the existing policy and was approved a couple of months ago. He added that the Union had come forward with the proposed additional wording. He explained that he rewrote and put the proposed language in the policy. It was then discussed with the Union, and was agreed upon with the provision that:
In the event that a resource room Para-Educator is reassigned during a school year to a One on One or personal Care Para-Educator position because of District needs, the employee will continue to be considered a resource room Para-Educator for purposes of this reduction in force policy.
Mr. Simons felt that if the Board agreed to the Union’s proposal, then they would be in good shape.
Mr. Enright asked if Mr. Simons had run the new wording by the Union. Mr. Simons responded that he hadn’t presented it to them in the current form.
Ms. Kirby stated that the lawyer wanted to take out the word “displaced”. He felt it was redundant and pointed out that there was not reference to it in the contract.
Chair. Murphy asked if “displaced” was in the current policy. Mr. Simons responded that it was. Ms. Mosca stated that “displaced” didn’t sound like “laid-off,” but rather, moved around.
Supt. Pike stated that removing or keeping the word “displaced” in the policy should not be a deal breaker. He felt they should asked the Union if they wanted to keep it in, and if so, then that would be OK.
Mr. Peterson asked if the management of the student activity fund really worked as it was written in the policy. Ms. Kirby responded that Debbie Champigny did a lot in regards to managing the student activity fund.
Mr. Peterson stated that he was questioning the third paragraph, which states:
The use of student funds must be approved by the Principal or Assistant Principal.
Mr. Peterson stated that he was not sure that it actually worked that way. Mr. Enright responded that he hoped it worked that way.
Ms. Kirby felt that Ms. Champigny should look over the policy and make any suggestions she may have to the Board.
Mr. Enright felt that any major misuse of funds in the District would come from this account, and therefore, wouldn’t want the Principal removed from approving any funds.
Ms. Kirby stated that she had had a conversation with Ms. Champigny a couple of years ago, and Ms. Champigny felt that the account needed two people to maintain it. She pointed out that just sports was huge, and an awesome task in itself. On top of sports, there are all the other co-curriculum groups such as theater (tickets) and class funds.
Mr. Enright felt that the Principal should be kept in the policy, for it any embezzlement was to happen, it would be with this account. He added that the total account was over $100,000.
Chair. Murphy felt that the involvement of the Principal was not to sign off on each individual check, but rather to give approval for the distribution of funds.
Mr. Simons informed the Board that Ms. Blastos had gone over the policy and made some changes. He added that the Senior Secretary and the Building Principal hold signature rights on the checks. He added that the phrase “principal or designee” was changed.
Supt. Pike stated that he wanted the principal to look at this policy before a Second Reading. He added that this particular account is highly scrutinized during the annual audit. Chair. Murphy stated that he would also like to hear from Mr. Kelley, Ms. Goyette, and Ms. Capasso regarding this policy. Ms. Kirby added that she would also like to hear from Ms. Champigny.
JJIB – Interscholastic Athletics
Supt. Pike stated that in paragraphs two and three, the wording “Junior High School” needed to be changed to “Middle School.”
Mr. Peterson asked if Home Schooled students were included in this policy. Ms. Kirby responded that there was a separate policy regarding Home Schooled students.
JKA – Corporal Punishment
Chair. Murphy questioned “if restraint is required,” if it had to be documented if not an IEP. Supt. Pike stated that para’s get training on the proper way to restrain a student.
Mr. Peterson asked if restraint under an IEP was different, and if it needed to be documented. Mr. Simons felt that such an incident should be documented in either case.
JKB – Detention of Students
Chair. Murphy questioned “detention during school hours.” Ms. Kirby explained that “detention during school hours” means that a student misses a class, and has to sit in the office.
Ms. Mosca felt that “detain” meant during school hours, while “detention” was after school.
Supt. Pike pointed out that a teacher cannot hold a student after school unless the parent is notified. He felt that Ms. Goyette and Mr. Kelley needed to look at this policy, especially the last sentence.
Mr. Enright questioned the phrase “arrangement have been made,” and wondered if the “arrangements” are the school’s obligation or the parent’s obligation. He pointed out that the verb was passive, and felt it needed to be changed.
It was decided to amend the policy to read:
A school administrator or teacher may detain a student for disciplinary reasons during school hours. Further, a school administrator or teacher may detain a student for disciplinary reasons not during school hours, provided the parent has been notified of the detention. In cases where transportation is required, 24-hour notice will be given.
Parents will arrange for the transportation of the detained student.
Detention in one day is to be limited to 60 minutes.
Mr. Peterson stated that he was confused regarding this policy. He pointed out that the first sentence states that the District makes available a student accident policy, but parents must pay for it. The second sentence states that the District does not provide student accident insurance.
It was decided to amend the policy to read:
The Hollis Brookline Cooperative School District does not provide student accident coverage. However, the Hollis Brookline Cooperative School District makes available a student accident policy, but the student’s parents must pay for the policy if the coverage is taken.
Chair. Murphy felt that the next 5 – 6 policies needed to be looked at by the school nurse. (JLC – Student Health Services; JLCA – Physical Examinations of Students; JLCB – Immunizations of Students; JLCC – Communicable Diseases; JLCD – Administering Medication to Students; JLCE – First Aid and Emergency Medical Care; JLCF – Wellness Policy; JLDBA – Suicide Prevention; JLF – Reporting Child Abuse).
Mr. Simons asked Supt. Pike to give copies of the above listed policies to the school nurse and have her make any changes she feels necessary, and then submit those changes to the Board.
It was felt that JLCF – Wellness Policy should be reviewed by the Wellness teacher and the Principal, and that JLDBA – Suicide Prevention be reviewed by the SAP Coordinator, as well as the school nurse.
Supt. Pike informed the Board that Policy JLF – Reporting Child Abuse was pretty well defined, and therefore, they may not want to change it.
Mr. Peterson asked if JLCF – Wellness Policy was addressing “wellness” or addressing “wellness curriculum.” Ms. Kirby felt that it was addressing curriculum. She added that they had talked about expanding wellness, and making students feel “well” about themselves by being active. She added that she was not sure if it was reviewed annually. Mr. Peterson stated that if the policy says “annual” then he felt it should be reviewed annually.
Mr. Simons stated that they could add “is recommended” to the policy.
Chair. Murphy felt that being reviewed annually did not mean by the Board, but rather by health/wellness/physical education staff.
Ms. Kirby felt that Mr. Ouellette should review this policy, as this was his area.
Supt. Pike stated that Policy JLF – Reporting Child Abuse was heavily embedded in law, and that it was boilerplate, and should not be changed.
Ms. Kirby asked about students that drive their own vehicle. Mr. Simons responded that this policy pertained to students getting released during school hours. Ms. Kirby wondered if a student didn’t feel well, would they first get their parent’s permission, then drive home. Chair. Murphy felt that they needed to release a student with the authority of the parent.
Ms. Kirby wondered about students that have a function in another school district, such as a sport.
Ms. Mosca felt that there were two different issues being addressed in the policy.
Chair. Murphy felt that the policy needed to go back to Supt. Pike and the building administrators.
Steve Simons moved that the Board approve the following policies for First Reading:
JJF – Student Activities Fund Management
JJIB – Interscholastic Athletics
JKA – Corporal Punishment
JKB – Detention of Students
JLA – Student Insurance Programs
JLCF – Wellness
JLF – Reporting Child Abuse
Michelle Mosca seconded. The motion carried unanimously. 6 – 0 – 0.
Mr. Enright stated that Supt. Pike was going to come up with a salary scale. Supt. Pike asked if there was a policy or guideline for the Superintendent. Mr. Enright felt that was a good question, adding that he would like to see it as policy. Supt. Pike stated that he would write something up and submit it to the Board for review.
Chair. Murphy informed the Board that an anonymous donation in the amount of $2,500.00 to be used for softball field dugouts had been made.
Mr. Enright mentioned that the last time such a donation was accepted and the work done by volunteers, it looked awful. He felt that they needed a plan. He added that the softball coach had contacted Mr. Kelley, who contacted him, to see if they needed the Planning Board’s approval.
Mr. Murphy asked how much dugouts cost. Mr. Simons wondered if they could just do one dugout. Mr. Enright responded that they needed two.
Mr. Peterson suggested that the Board accept the donation pending review.
Mr. Enright stated that he was willing to delegate the oversight of this issue to someone he trusts. He added that Mr. Kelley had written a letter to the Planning Board relative to the scoreboard, and had also added a paragraph regarding the dugouts. Mr. Enright stated that the issue of the dugouts has motion, and he didn’t feel that that motion needed to be stopped. He did feel that it needed oversight, but wasn’t sure that it needed to be a Board member.
Mr. Peterson felt that it did need a School Board member in case the project ran out of funds.
Tom Enright moved that the Board accept the anonymous donation of $2,500.00 with the provision that a Board member provide oversight of the project and report back to the Board. Steve Simons seconded. Motion carried unanimously. 6 – 0 – 0.
Chair. Murphy informed the Board that a $500.00 Honorarium paid to Stacey Plummer from the NH Land Surveyors Association for the Trig Star Competition to be used for a math display case had been received. He added that if the check was made payable to Ms. Plummer, he was not sure why the Board needed to accept it. Mr. Simons responded that any money used to add to the building must be accepted by the Board. Mr. Enright added that it was the Board’s responsibility to accept all money.
Steve Simons moved that the Board accept $500.00 from the NH Surveyors Association for a math display case. Tom Enright seconded. Motion carried unanimously. 6 – 0 – 0.
Mr. Peterson stated that the main baseball field doesn’t have any dugouts, and wondered if there was a specific reason for that. Mr. Enright responded that there is a 50’ wetland setback issue where the home dugout would be. It would require approval from the Conservation Commission.
Request for Tuitioned Student
Mr. Murphy reminded the Board that they had been asked to approve the request for a student from Nashua to attend the High School on a tuition basis. He reviewed the situation, stating that the family was a former residents of Hollis, and that the parents were now asking permission for their child to return to the High School on a tuition basis. The student would be a sophomore, and thus would be looking at 3 years in the District.
Supt. Pike stated that he did not yet have the figures for the amount of tuition that should be charged. He added that it would be an estimate based on the past year’s budget. Mr. Peterson asked if there was an RSA guideline as to how it should be set. Supt. Pike thought that the Board wanted to know if they could establish a number on their own.
Mr. Simons stated that they had a number, and it was too low. He added that charging a tuition that was too low for a few months (as is most cases), versus three years needed to be taken into account.
Mr. Murphy felt that a precedence would be set if they allowed the student to attend school at the High School, not only in accepting tuitioning students from other districts, but also the exposure the District would be susceptible to if the student later needed Special Education.
Ms. Mosca pointed out that in the past, the Board has allowed students to attend schools in the District who will be moving into the District within a couple of month.
Mr. Simons stated that they have also allowed students to who have moved out of the District to finish their senior year in the District. He added that he was not interested in the (tuition) numbers. He didn’t feel that the Board should approve the request.
Steve Simons moved that the Board deny the request of the Nashua student that they be allowed to attend the Hollis Brookline Cooperative High School. Tom Enright seconded.
Supt. Pike stated that even if the Board didn’t accept the request, he would get the tuition numbers for future reference.
Motion carried unanimously. 6 – 0 – 0.
Supt. Pike stated that he would communicate the Board’s decision to the parents.
Supt. Pike informed the Board that the Social Studies nomination will complete the Middle School staffing needs. He added that all the candidates had been interviewed by teams, Ms. Goyette or Mr. Kelley, and himself.
Supt. Pike stated that he had interviewed the School to Careers candidate that day, but didn’t need the Board’s approval as it was an hourly rate position.
Supt. Pike informed the Board that they still needed to fill the 504 Coordinator position. He explained that an offer had been made to a candidate who didn’t accept the position as that person had been offered a full-time position elsewhere.
Mr. Enright stated that he would like to hear a quick presentation about the candidates from the Superintendent.
Supt. Pike stated that all three nominations were highly recommended by all their references, and the #1 choice of the principals.
Lauren Lawler, Social Studies (replaces Twitchell)
Supt. Pike stated that all of Ms. Lawler’s degrees were in her field. He stated that she was full of energy, was a team player, and was in-tune with the Middle School concept.
Candice Hancock, Family and Consumer Science (replaces Gorham)
Supt. Pike stated that Ms. Hancock had one year of experience, and received her degree from Keene State College. He added that she had good references.
Kevin Konieczny, Mathematics (replaces Pires)
Supt. Pike stated that Mr. Konieczny had a strong background in computers and math.
Mr. Simons asked about Ms. Hancock working at the High School. Supt. Pike explained that Ms. Hancock had been filling in for Ms. Gorham. He added that this gave them the opportunity to observe Ms. Hancock.
Mr. Enright stated that he was pleased that Ms. Goyette was taking in new, young teachers. He stated that he liked to see a mix of teachers in terms of age. He added that he will mention to Mr. Kelley that he would like to see some younger teachers at the High School.
Supt. Pike felt that the Board would see a lot from the Ms. Lawler. He felt that she will be a great teacher. He added that for a teacher that hasn’t had any experience, she seems to have a lot of depth and breath.
Mr. Peterson pointed out that Mr. Konieczny didn’t have a mathematics background. Mr. Peterson felt that the candidate was an expensive second choice. Supt. Pike responded that it had not been an easy position to fill in terms of the candidate pool, but added that Mr. Konieczny had taught math. He stated that he was comfortable with the interview.
Tom Enright moved to accept the nomination of Lauren Lawler for Social Studies position at the Middle School, Candice Hancock for the Family and Consumer Science position at the High School, and Kevin Konieczny for the Mathematics position at the High School as presented. Steve Simons seconded. Motion carried unanimously. 6 – 0 – 0.
Letter of Resignation
Supt. Pike informed the Board that he had received a letter of resignation from Rich Manley, effective August 11, 2006. Supt. Pike explained that Mr. Manley was pursuing a principal position, and thus, this would be a career move for him. Supt. Pike recommended that the Board Accept Mr. Manley’s resignation. Supt. Pike stated that he had already talked to Mr. Kelley about Mr. Manley’s resignation, and Mr. Kelly already has an ad out for the position.
Dan Peterson moved that the Board accept Rich Manley’s letter of resignation with regret and appreciation. Jim Murphy seconded. Motion carried unanimously. 6 – 0 – 0.
Chair. Murphy questioned being able to find a replacement for Mr. Manley at this tie of the year, since most quality candidates are already under contract. Supt. Pike responded that they are proceeding with caution and ethics. He felt that Mr. Kelley had a game plan and ideas as to how he wants to approach it.
Mr. Peterson asked if there was anyone in the District that they felt could fill the position. Supt. Pike responded that he had asked Mr. Kelley that question, and Mr. Kelley didn’t feel that he had anyone he’d like to put in that position. Mr. Kelley felt that it was better to have someone fresh.
Mr. Enright stated that if they find a candidate, the Supt. should not wait until the next Board meeting to get the Board’s approval. He asked that Supt. Pike get in touch with Chair. Murphy, who will, in turn, get in touch with the Board members. Mr. Enright felt that a School Board member should be involved with the hiring. He stated that he had an interest in being on the selection committee, but would defer to someone else, if they wanted it. Mr. Enright felt that the District should not hire someone unless they fit in the game plan.
It was decided that Mr. Enright will be the Board representative on the selection committee.
5. SCHOOL RESOURCE OFFICER
Supt. Pike announced that Tracy Dunne has been selected as the School Resource Officer.
Chair. Murphy stated that he is very interested in seeing how this will work out.
Mr. Simons stated that he was on the interview committee, and informed the Board that it was a difficult decision. He stated that Ms. Dunne has a law degree, and she has actively pursued this position by going to other districts that already have an SRO and shadowing them. She has also gone to 2-day seminars on School Resource Officers. He felt that Ms. Dunne was a good candidate.
Ms. Kirby asked if the Board needed to vote on the selection of Ms. Dunne. Chair. Murphy responded that the Letter of Understanding was between Chief Ux and the candidate. The Board decided to approve Ms. Dunne’s selection, in case their approval was needed.
Tom Enright moved that the Board approve the appointment of Tracy Dunne as the School Resource Officer. Steve Simons seconded. Motion carried unanimously. 6 – 0 – 0.
Mr. Peterson reported that the last Budget Committee was held on July 5th , but he was unable to attend. He stated that the Budget Committee continues to ask for extraordinary expenses that may arise, especially programmatic.
Chair. Murphy stated that he had talked with Mort Goulder, who felt that if the Board could identify programmatic issues, then the budget Committee may be willing to increase their goal’s dollar amount.
Chair. Murphy stated that he and Mr. Simons attended the Board of Selectmen meeting, where the adjustment of the lot line, and an easement for transportation use was discussed. Chair. Murphy reported that the Hollis School District made a motion and voted to transfer the Farley Building to the Town. He reminded the Board that Mr. Murdough, from the Department of Education, had stated that if the land remained with a school district, and they were able to get an easement for 10 years, then the Coop District would be able to pave the parking lot. Chair. Murphy informed the Board that legislation had recently been passed that extends State Building Aid to town lands. He added that Bill Beauregard, Steve Simons, and Melinda Willis worked through the details.
Mr. Simons reported that the 3 of them are set up to meet on Tuesday. However, Bill can’t make it, but he and Melinda will meet. He added that it was conceivable that the Town may not want the take Farley building from the Hollis School District.
Chair. Murphy stated that there were two things that he wanted to accomplish, paving of the parking lot and the easement taken care, for reasons of safety ad exposure issues.
Brookline Capital Improvements
Chair. Murphy stated that he looked at the list from last year, and informed the Board that he would like to distill it down to two issues:
1. The bond issue from last year (cafeteria and parking).
2. Classroom expansion - which would push the District out to 2011.
Mr. Peterson felt that the Board needed to revisit the café/parking plans and numbers.
Chair. Murphy asked if the Board was comfortable with him presenting these two issues. Mr. Enright asked when the committee was looking for the Coop’s list. Chair. Murphy stated sooner than later. He added that he was scheduled to meet with the committee on August 5tyh to develop a draft.
Mr. Peterson felt that an addition for $3.5 million was low.
Note: Michelle Mosca left at 9:05 p.m.
Steve Simons moved that the Board accept the public and non-public minutes of June 21, 2006 as written. Tom Enright seconded. Motion carried. 4 – 0 – 1 (Kirby abstained.)
Pam Kirby moved that the Board approve the public and non-public minutes of June 29, 2006 as written. Tom Enright seconded. Motion carried unanimously. 5 – 0 – 0.
Mr. Enright asked if there was anything active on Mr. Twitchell. Mr. Simons responded that he hadn’t heard anything.
Steve Simons moved that the Board adjourn. Dan Peterson seconded. Motion carried unanimously. 5 – 0 – 0.
The meeting adjourned at 9:05 p.m.