Hollis-Brookline Cooperative School Board

                                                                                                Regular Meeting

                                                                                                October 19, 2005

                                                                                                Hollis-Brookline Middle School

 

 

Pam Kirby, Chairperson

Anne Dumas

Tom Enright

Betty Hall

Jim Murphy

Dan Peterson

Steve Simons

Lauren Carelli, Student Representative

 

 

Richard Pike, Superintendent of Schools

Tim Kelley, Principal, Hollis-Brookline High School

Pat Goyette, Principal, Hollis-Brookline Middle School

Lee-Ann Blastos, Business Administrator

Carol Mace, Director of Curriculum and Instruction

Betsy A. Packard, Recording Secretary 

 

 

Others present included members of the Public.

 

Chairperson Pam Kirby called the meeting to order at 5:37 p.m.

 

Steve Simons moved that the Board enter non-public session under the provisions of RSA 91-A:3 II (c) reputation.  Tom Enright seconded.  A roll call vote was taken with all members present voting in the affirmative.   7- 0 - 0.

 

The Board entered non-public session at 5:38 p.m.

 

The Board entered public session at 6:20 p.m.

 

Chair. Kirby thanked Mr. Simons and Mr. Murphy for putting the video equipment together so that the meeting could be televised over the local cable network.

 

1.         OPEN FORUM

 

Mr. Kelley introduced Lauren Carelli, the new student representative to the Board.  The Board members then introduced themselves to Ms. Carelli.

                          

2.         MINUTES

 

Ms. Hall stated that she did not attend the September 21, 2005 meeting, but upon reading the minutes, she did not see a motion to approve the first reading of Policy Section I.  She wondered if it was omitted from the minutes, or if the Board did not approve the policies and needed to do it.

 

Mr. Simons stated that on Page 2, Paragraph 4, it states ”that every week, 3-4 children move into the towns,” and it should read “every 3-4 weeks, a new student moves into town.”

 

Mr. Simons added that on Page 6, the last paragraph, it states the “Arsenic Well” and it should be the “Arsenic Filter.”

 

Mr. Simons stated that on Page 10, Paragraph 11, it states “Polices are not effective until after a second reading,” and it should read “Policies are not put into effect until after a second reading.”

 

Mr. Peterson stated that on Page 7, Paragraph 7, it states that he asked what “Project Adventure” was, and it stated that it was the multi-purpose room.  It should be “the climbing wall” in the multi-purpose room.

 

Chair Kirby stated that there was nothing in the minutes regarding a motion for the first reading of Policies I. 

 

Betty Hall moved that the Board accept the first reading of Section I of the Policies reviewed at the last meeting, with the changes.  Jim Murphy  seconded.  Motion carried unanimously.  7 – 0 – 0.

 

Supt. Pike stated that on Page 1, Paragraph 5, it states “Ms. Order” and it should read “Ms. Orde.”

 

Mr. Peterson stated that on Page 9, ¾ of the page down, it states “Mr. Peterson stated that this was different from the assessment mission statement,” and it should be “Mr. Peterson asked if this was different from the assessment mission statement.”

 

Steve Simons moved that the Board approve the minutes of September 21, 2005 as amended.  Jim Murphy seconded.  Motion carried.  6 – 0 – 1.  (Hall abstained.)

 

3.         BUSINESS ADMINISTRATOR’S REPORT

 

Ms. Blastos informed the Board that the Principals would be giving an overview of their 05-06 budget later on.  She added that the budget will be distributed at the November 16, 2005 meeting.

 

Ms. Blastos then reviewed the 05-06 overages.  She informed the Board that she had added a new item to the list – Athletic Fields.  The amount is $13,940 and is due to invoices they received late for work done to get the track up near the shot-put and discus area ready for the State Meet.

 

Ms. Blastos stated that she was not handing out an expenditure report at the meetings, but rather would be putting them in the Board members’ boxes.  She encouraged the Board members to call her if they had any questions.  She added that the 6-30-05 expenditure report is in everyone’s box.

 

Ms. Blastos informed the Board that she would like to have Bob Sanderson come to the SAU meeting to talk to all three Boards about their audits, instead of having him come to separate meetings.

 

Ms. Blastos reported that she had received a letter requesting a maternity leave from Amy Cassidy, the new Coop Food Manager.  She would be leaving late February 2006.

 

Ms. Blastos distributed an addendum to her report showing suggested energy saving tips.  She stated that the Coop currently does do most of them, and she just wanted the Board to be aware of that.

 

Ms. Blastos reviewed the Middle School Renovation Fund.  She informed the Board that it had changed approximately $5,000 since the last meeting.  The Fund Balance is $248,260.32.    She added that she was working with the Architect to resolve the water pressure issue.

 

Ms. Blastos reported that the filtration system at the High School was being tested by Skillings.

 

Mr. Enright stated that the Budget Committee wanted to participate in the audit review.  He felt it was a big mistake if the Board didn’t have them come.  He added that he didn’t feel that the SAU  meeting was the correct  venue for the auditors to come speak to the individual Boards.  He pointed out that if the Budget Committee is invited to the SAU meeting and a discussion ensues with the auditors, the other SAU Board members won’t want to sit through the discussion.

 

Ms. Hall felt that the auditors should come to the Coop meeting when the Coop Budget Committee members could also come.  She felt that the other Boards would want to do the same.

 

Mr. Enright suggested that they schedule the SAU meeting such that the auditors meet with the Brookline members at 7:00 p.m., then with the Hollis Board at 7:30 p.m., and finally with the Coop Board at 8:00 p.m., so other Board members wouldn’t have to wait around.

 

Mr. Murphy felt that 30 minutes wouldn’t be long enough, that 45 minutes might be better.  Mr. Enright pointed out that he suggested the Coop be last so they could go as long as they needed.

 

Mr. Enright stated that he was upset with the cost of substitute teachers.  He pointed out that it was a little over $100,000.00 last year.  He felt that that number was substantially higher than the year before, and thus he had some concerns.  He added that he was aware that this line item also takes care of extended leave, sick days, and teachers away on professional issues.  Mr. Enright stated that if other Board members were not concerned with the amount, then he would be quiet, but if others were concerned, he’d like Ms. Blastos to bring back-up material, showing how the money is spent, to the next meeting.  He added that he would also like the Principals to bring a report on what has been spent on this line item so far this school year.

 

Mr. Murphy, Mr. Peterson, and Chair. Kirby all stated that they had concerns and would also like to see the back-up information.

 

Mr. Murphy asked how much was spent last year.  Mr. Enright stated that he thought it was closer to $80,000.00.  He added that $100,000 is approaches 1% of the budget.  He added that substitutes are paid $65.00 per day.   Thus, if they divide $100,000 by $65.00 per day, they would get the amount of days that are covered by substitutes, which, he felt, were days that substantial instruction was not going on.

 

Copies of the report are available.

 

4.         INSTRUCTIONAL PRACTICES COMMITTEE

 

Mr. Simons stated that he didn’t think that the presentation from the Instruction Practices Committee that was about to be given would be transmitted over the cable TV, therefore, he asked that Mr. Kelley do a lot of talking.

 

Mr. Kelley reported that there had been a warrant article passed at the March District Meeting that called for the formation of an Instructional Practices Committee to provide “visionary and timely recommendations to the School Board and Administration for enhancing the overall educational effectiveness of the Hollis Brookline High School.”

 

Mr. Kelley then read the following Mission Statement:

 

To reform the High School so that it provides improved learning opportunities for students and teachers through enhanced instructional practices.  The study will include review of the literature and best practice model sites.  Participants will include 14 members as outlined by the board.  The committee will report their preliminary findings by October 2005 to the Hollis Brookline Coop School Board.

 

Mr. Kelley informed the Board that the 14 members became 15 members as follows:

 

            1 Student                      2 Administrators

            5 Parents                      2 School Board members

            5 Teachers

 

Mr. Kelley then reviewed the following objectives:

 

·         Increase time-on-learning.  Increase academic rigor.

·         Increase efficiency in the use of faculty and staff.

·         Reduce the overall number of study halls while increasing the overall value of study halls themselves.

·         Recommendations delivered will include discussions of fiscal impact and impact on physical plant.

 

Mr. Kelley stated that the Committee met 15 times, starting in June.  They met two times a month during the summer, then more frequently once school started.   The Mission Statement is posted on the school website.

 

Mr. Kelley reviewed the following concerns of the Committee:

 

·         Increase instructional time

·         Reduce number of study periods

·         Consider the number of periods and overall length of the school day

·         Increase academic requirements for seniors

·         How to best incorporate existing science labs

·         Number of student schedule choices

·         Teacher duty & plan time

·         Number of lunches

 

The following were the Committee’s recommendations:

 

1.                   Credit Requirements:

 

All students, including seniors, will be required to carry at least 6 credits per year and a maximum of one study each year.

 

2.                   Science Labs

 

      Science labs be made part of the science classes with the following considerations:

§         Extended class time be made available for lab experiences.

§         Design a science course sequence that allows students to take AP classes their senior year.

 

3.   Students select a maximum of 7 credits per year.

 

4.   Daily Class Schedule

 

§         Two days a week:  Seven 53-minute periods.

§         Three days a week:  Rotate the three morning classes around two 81-minute periods and the three afternoon classes around two 81-minute periods.

§         The rotating classes will meet 4 times weekly, two at 53 minutes, two at 81 minutes.

§         The middle period (lunch) will run five days for 55 minutes per day.

 

5.       Adjust the start time and end time by 15 minutes (7:30 a.m. to 2:39 p.m.)

 

Mr. Kelley explained that currently, 47-minute classes give a total of 235 minutes/week.  Science labs that meet once a week gives a total of 282 minutes/week, and the science labs that meet every other day give 353 minutes/week.

 

Mr. Kelley pointed out that they were constrained by the length of the school day (7:09 hr), and they kept the lunches at 24 minutes with 4 minutes of passing time.

 

In regards to study halls, Mr. Kelley stated that currently, the school averages 1.4 study/option periods per day.  Seniors average 2.0 study/option periods per day, with the underclassmen averaging 1.2 study periods per day.  Mr. Kelley explained that reducing the number of periods each day allowed for longer instructional time.  However, rotating the same class each day had its downside, and rotating a single class across the day posed problems for students who travel off-site for vocational-technical programs or for internships.  Rotating a class in the morning and a class in the afternoon takes care of both issues.

 

Mr. Kelley stated that the Committee recommended adjusting the start and end times by 15 minutes (7:30 a.m. – 2:39 p.m.).  Taking into consideration the desire to maintain the current length of school day, which any changes would be a contract negotiation issue, and not being able to extend the bus schedule beyond 2:40 p.m. with the current schedule, precluded the Committee’s recommendation.

 

Mr. Kelley explained that in regards to the current academic requirements, underclassmen carry at least 6 credits per year, and seniors carry at least 5.  Increasing the requirement to all students carrying 6 credits per year, the impact will be minimal.

 

Mr. Kelley stated that the current method of scheduling science labs creates a scheduling problem.  Currently, labs are scheduled every other day in AP Chemistry, Advanced Biology, Physics, Honors Physics and Honors Chemistry.  Modern Chemistry and Chemistry in Society have labs once a week.  Music and chorus are the only classes scheduled opposite labs.  47% of all students currently take a lab science, and 71% of juniors and seniors take a lab science.

 

The Science Department is willing to back off the current 280-350 minutes of labs per week with the understanding that there is an extended period (approximately 80 minutes) once a week or so to conduct extended labs.  This change will mean that students will earn 1.0 credits in Accelerated Biology, Physics and Chemistry instead of the current 1.5 credits.  However, with the introduction of Advanced Placement classes, students will have the chance to earn 2.0 credits.

 

The Committee recommends the following sequence of science classes:

 

Typical Student ~

 

      Grade 9 – Physical Science                                                  Grade 10 – Biology

      Grade 11 – Physics                                                             Grade 12 – Chemistry

 

Accelerated Student ~

 

      Grade 9 – Biology                                                                Grade 10 – Chemistry

      Grade 11 – Physics                                                             Grade 12 – AP Chemistry

                                                                                                                  AP Biology

                                                                                                                  (AP Physics?)        

 

Mr. Kelley added that the Committee recommended that students select a maximum of 7 credits per year. 

 

In regards to lunches, the Committee recommended having 3 lunches, allowing a class of 60 – 70 minutes.  Having 4 lunches would mean having a 90-minute class.  The current café is rated for 200 students.  With the mini café (60) and the senior lounge (20), the school is at capacity with 3 lunches.

 

Mr. Kelley presented a proposed bell schedule.  Monday and Friday would be a 7-period day, with Tuesday, Wednesday, and Thursday being a 5-period day.  Mr. Kelley then presented a graphic showing the proposed weekly schedule. 

 

Mr. Kelley pointed out that any model put forth is a work-in-progress.  He felt that the proposal presented met the needs of the Science Department. He also felt that all disciplines needed more than 47-minute periods.  He added that no one was interested in a 4 x 4 block schedule.

 

Mr. Kelley then reviewed how the proposal met the Committee’s charge:

 

1.       Increased the time-on-learning and academic rigor.

2.       Increased the efficiency in the use of faculty and staff.

·         More efficient use of lab space.

·         Classroom coverage of 7 periods instead of 8.

·         Fewer study halls.

3.       Reduced the overall number of study halls, and increased the value of the study hall.

4.       Fiscal impact and impact on physical plant.

·         Moving study out of the cafeteria gives the classroom occupancy rate of over 90%.

·         Requiring 6 credits for seniors should not impact them, as they average 6 periods currently.

·         Fewer periods mean fewer periods to cover students in classrooms.

·         A study of attendance rates, standardized test scores, and discipline records will be conducted to measure the impact of the increased instructional time.

 

Mr. Kelley concluded his report by pointing out that the recommendation came from a cross-section of many groups – parents, students, and faculty.  There will be a parent information meeting on November 8th.  The proposal now needs to be presented to the faculty and students.

 

Mr. Kelley thanked the Committee members for their work and time spent on the Committee.

 

Chair. Kirby thanked Mr. Kelley for presenting the report and for his and the members’ work on the Committee.

 

Ms. Dumas asked about the school day’s schedule, especially in the afternoon, adding that they have to look at the bus schedule.  Mr. Kelley responded that the Committee did look at the bus schedule, and that is one reason why they wanted to work within the parameters they already had.

 

Mr. Murphy also thanked Mr. Kelley.  He stated that the proposal was “big.”  He pointed out that there would be issues and concerns to work out, that it wasn’t a fait de compli.  Mr. Murphy stated that Mr. Kelley had mentioned that there was a 90% occupancy of the building with the changes this year.  He wondered how much “wiggle room” was left.  Mr. Kelley responded that 70% - 80% occupancy is good, and anything over 90% does not give any “wiggle room.”  He added that they are getting real close to capacity. 

 

Mr. Murphy stated that he was asking the question because of the Capital Improvement list they had just completed.   He felt that they don’t have a good  understanding of the current use of the building.  He added that if another 30 – 40 students enter the school, they will be close to capacity.  Mr. Kelley responded that the student population this year is 850.  They will be at 900 next year, just by using simple projection data (students currently in the lower grades).           

 

Mr. Peterson congratulated the Committee for a job well done.  He wondered if the Committee addressing the 6 credits per year minimum met the current graduation requirements.  Mr. Kelley responded that the current requirement for the total number of credits is 23, therefore, if a student takes the minimum of 6 credits per year, they will end up with 24 credits for graduation.  He added that they wanted to make sure that the seniors were enrolled in the same number of classes as the underclassmen. 

 

Mr. Peterson asked if there were any key items that caused the Committee to have to compromise.  Mr. Kelley responded that a lot of the compromise that took place focused around the length of the school day.  Increasing the school day was the biggest issue.  He pointed out that the Coop probably has one of the longest school days of other school districts.

 

Mr. Peterson asked how much compromise was done due to space issues?  Chris Hyde responded that they were very close on the lunch issue.  Mr. Kelley added that it had been suggested to have 4 lunch periods, but he didn’t want a 90-minute class.  Mr. Kelley stated that he wanted to go slow in the implementation of the schedule change.  He pointed out that the faculty will need some staff development.  To put one class at 90 minutes for a full year is asking a lot of the teacher.  Mr. Hyde added that there were a lot of issues that were inter-related.  By integrating the science lab into the class, they needed to add time to the class so the lab time wouldn’t siphon off  the instructional time.  He added that lunch will place them in jeopardy.

 

Ms. Hall stated that the Instructional Practices Committee was unanimous in their recommendation.  Mr. Kelley stated that he did get input from two members that were not present during the vote, and they spilt.  So the vote was not unanimous.  However, it did garner overwhelming support.  He added that they will be putting the PowerPoint presentation on the website.

 

Mr. Kelley reminded the Board that  a meeting for November 8, 2005 is scheduled for 7:00 p.m. at the High School.  Chair. Kirby stated that there was a SAU meeting scheduled for that night, so the informational meeting may need to be rescheduled.  Mr. Murphy felt they should request to ask the SAU Chairman to change the SAU meeting.

 

A copy of the presentation is available.

 

5.         SUPERINTENDENT’S REPORT

 

Supt. Pike stated that the only thing he would like to add above and beyond his written report was Ms. Goyette’s recommendation on make-up days.

 

A copy of the report is available.

 

 

Ms. Hall left the meeting at 7:45 p.m.

 

6.         PRINCIPALS’ REPORTS

 

Middle School

 

Ms. Goyette reported that the NECAP testing went well.  She got permission from the DOE to administer the tests during the 70-minute core classes, providing an extra 20 minutes for those students who needed it.  They only have the 8th grade make-up left to do (for those students absent during the testing).   She added that 23% of the students needed some extra time.

 

Ms. Goyette stated that the recycling program was under way.  The have ordered 55 bins, and although the bins have not yet arrived, they have already started saving paper products.  She felt that by the next Board meeting the program will be started.

 

Ms. Goyette informed the Board that her recommendation for making up the three days missed due to the late start of school was Option A – that is, to forego two days (State requirement of 180 days as opposed to the District requirement of 182 days) and use a professional development day for the third day.  She stated that she would like to use the November 23rd professional day as November 1st is planned to be their goal setting session, and May 26th they are planning on having a speaker come to introduce curriculum mapping.

 

Supt. Pike stated that they had approached the Teachers’ Association and asked for their input.  The Teachers’ Association also recommended Option A.

 

Dan Peterson moved that the Board accept Ms. Goyette’s recommendation of Option A to make up the three days missed due to the late start of school, foregoing 2 days and making up the third day by using a Professional Development day (November 23rd).  Steve Simons seconded.  Motion carried.  6 – 0 –1 (Hall absent)

 

Ms. Goyette pointed out that the bus company would need to be notified.  She asked who should contact them.  Supt. Pike responded that he will meet with Ms. Goyette the next day to coordinate all the details.

 

Mr. Murphy stated that he had been touched by Team Caesar changing their name to Team Jordan in memory of their student, Jordan Coffey.

 

 

 

Middle School 2006-2007 Budget Overview

 

Ms. Goyette pointed out that they were in the fabulous new facility, and added that they were in great shape regarding the physical plant.

 

Ms. Goyette then gave the following conceptual overview for the 2006-2007 budget:

 

1. Staffing

 

·         Full Time Custodian

            Increase current 3-hour position to full time due to:

                        Increase in square footage of the physical plant.

                        Daily need to set up multi-purpose room for lunch and take it down for afternoon/evening use.

                        Daily cleaning to prepare for the next school day.

 

·         Social Studies Teacher

            Certified teacher to complete the 5th team and be in compliance with No Child Left Behind.

 

·         Special Education Teacher

Increased need for service delivery during multiple classes and locations.

Need certified personnel on 5th team to manage IEPs.

Maintain integrity of special education model.

 

2. Program

 

·         French textbooks

Recommendation of Foreign Language Task Committee.

Begin replacement with grade 7.

Add grade 8 in 2007-2008 budget.

Supports consistency in program French I-V.

 

3.  Maintenance

 

·         Anticipated overall increase of the maintenance budget of 43% due to:

Square footage – 52,030 sf to 88,141 sf.

Increase in student and community use of the multi-purpose room. 

Increased oil prices, along with new systems (heating/ventilation, security, lighting, kitchen appliance) will require more energy and routine preventative maintenance.

 

Mr. Simons asked if the custodian was in the maintenance budget.  Ms. Goyette responded that it wasn’t.

 

Mr. Peterson stated that he had a certain level of frustration with the Middle School sports only having one level.  He added that most schools of the same size have A and B squads.  He asked what Ms. Goyette’s thoughts were.  Ms. Goyette responded that they do have try-outs and they have to turn students away.  However, the recreational department picks them up.  She added that she would have to come back to the Board with a recommendation.

 

Mr. Murphy stated that in regards to textbooks, he thought they were on a cycle of acquiring new textbooks to replace the old.  He asked what the situation was.  Ms. Goyette responded that they were in good shape, adding that the French textbooks were the beginning of the cycle. 

 

Mr. Peterson asked when Ms. Goyette would be making a decision regarding the Science Fair.  Ms. Goyette responded that she had it on her list.

 

 

High School

 

Mr. Kelley informed the Board that in regards to the High School’s recycling program, he looked into the current contract.  The contract is renewable every 3 years.  It expires in 2007.  He added that he found a company that will pay $40/ton with an initial investment of $200 for storage bins.  He stated that there were bins in all the classrooms.

 

Mr. Murphy pointed out that they were schedules to have two speakers on abstinence.  Mr. Kelley stated that they had one speaker last night, and the second one will be speaking next Tuesday.  Mr. Murphy asked if there were any concerns.  Ms. Mace responded that the meeting held last night was very positive.  It was held at the Town Library, and was arranged by parents.  The second speaker form the Department of Health and Human Services will be speaking Tuesday, October 25, 2005 in Room 203 at 7:00 p.m.  This speaker is being arranged by the School District.  On November 2nd, from 1:00 to 2:00 p.m. they will have a follow-up meeting with Mr. Kelley, the school nurse, health education staff, and Ms. Mace present to address any concerns.

 

Mr. Peterson asked how they were getting the word out about the meetings.  Ms. Mace responded that they have posted it on the school website, and they will be advertising it in the paper on Friday.

 

Student Representative, Lauren Carelli, reported that Friday, October 28th will be the Fall Pep Rally.  Ms. Carelli  informed the Board that lunches were an issue.  She stated that the cost has increased while nutrition has gone down.  She stated that next Tuesday she would be meeting with Amy Cassidy about it.

 

Ms. Carelli stated that she will be meeting with the Middle School Student Council to see what’s going on and to help them out in any way she can.

 

Ms. Carelli reported that the Student Council meets every other Thursday right after school.  Her class officers meet every other Tuesday.

 

Mr. Murphy pointed out that Mr. Kelley had changed a few things, and asked Ms. Carelli how the students felt about it.  Ms. Carelli responded that the hallways were quieter, the school is cleaner, the janitors are happier, the teachers are happier, they find it easier to teach, and the students find it easier to learn.

 

High School 2006-2007 Budget Overview

 

Mr. Kelley presented the following budget overview:

 

1.   Athletics

 

·         Fund the football program.

·         Fund JV Lacrosse.

·         Introduce Freshmen Volleyball.

·         Possible introduction of Ice Hockey at some point in the future.

 

2.   Facilities

 

·         Replace worn carpeting throughout the building.

·         Tile the gym/auditorium lobby area.

·         Landscape entrance to the track area.

·         Air condition third floor computer tech lab.

·         Monitoring cameras for parking lot and building, funded through parking permits.

·         Ceiling fans for music room.

 

3.   Staffing

 

·         ½ FTE 504 Coordinator, ½ FTE Guidance Counselor.

·         SAP Counselor.

·         School Resource Officer.

·         Part-time Art teacher.

 

Mr. Kelley stated that the High School has an above average number of students on 504.  Currently, there are about 480 students on 504.  He added that the current model of assigning case managers is not working.  He felt it would be better for consistency to have one person coordinating these plans.  He added that currently the guidance counselors’ case load is approximately mid 200.

 

Mr. Kelley explained that the SAP Counselor is currently being contracted on a part-time basis.  He felt it should become a full-time district position.

 

Mr. Kelley informed the Board that there were over 70 student requests for an art class that were not met.  He added that it would also allow them to fully use the art classrooms every period of the day.

 

Ms. Dumas asked where the Board was with the budget process.  She stated that last year they were presented with “yellow” sheets and wondered if they were going to get them this year.  Ms. Blastos responded that this was the preliminary overview.  She explained that the “yellow” sheets contain the items that are cut out of the budget.  She added that they are trying to change the process somewhat because of the new administration.

 

Chair. Kirby stated that next month the Board would be receiving the dollar amounts.

 

Mr. Enright felt that if they presented the budget with all the current requests, it will be a 10% increase.  He felt that creating the budget this way was painful.  If the Administrators come in with a 10% budget, then it will be up to the Board to filter items out.

 

Chair. Kirby stated that she saw some things that would be on a 5-year plan.

 

Mr. Murphy pointed out that the Budget Committee was the gating factor - that they give the Board a figure of how much to appropriate.  Ms. Dumas stated that the Budget Committee was meeting the next night, and would then give the Board the number.  Mr. Enright stated that it was too late, that they needed the dollar amounts for next month’s meeting.  Ms. Dumas responded that the Budget Committee’s figure could be communicated to the Board.  Mr. Enright asked if the Board was just going to accept whatever the Budget Committee decided?  Ms. Blastos stated that the Budget Committee should give the District a goal in September.  She added that she had asked the staff in September to start working on the budget.  She stated that she had directed them to come back with $0-based budgets.  Ms. Blastos stated that with cost of busing, oil, and the negotiation of five different contracts, she cannot wait for the Budget Committee’s figure, adding that she was moving forward, and that the budget was being built as they spoke, and they were halfway through it already. 

 

School Resource Officer

 

Chief Darling addressed the Board regarding the School Resource Officer.  He explained how they had fought the battle last year, only to receive word that they would not get the grant funding for the position.  He stated that he is still interested in going forward with the position.  He added that he had talked with the Superintendent, the Principal, and Mr. Enright about the position.  Chief Darling stated that the question now was who will pay for it.  He informed the Board that he had already red-lined his budget.  The Selectmen are concerned if Hollis doesn’t pay for it fully.  He stated they had talked about the Coop paying 60% and the Town 40%.

 

Chief Darling explained that the School Resource Officer would work 180 days at the Coop, then would be on the Hollis patrol for the rest of the year.  He pointed out that the position would have to be approved at two town meetings.

 

Chair. Kirby asked if there was any chance for a grant this year?  Chief Darling responded that there wasn’t, that with Homeland Security issues, the grants were all gone.

 

Ms. Dumas asked if this was just a Coop person, or if it was a Coop and Hollis Elementary School position.  Chief Darling responded that the position would be 4 days at the High School and 1 day at the Middle School.

 

Mr. Murphy asked Mr. Kelley about his experience with a School Resource Officer.  Mr. Kelley responded with his past experience, it wasn’t so complicated, as the school district and the police force were in the same town.  He felt that the money for the position came out of the police department budget.

 

Mr. Enright explained that the Board spent a lot of time on this issue last year, and they did a lot of work .  Unfortunately, it didn’t work out with the money.  He added that they had applied for a 3-year grant.  He pointed out that they now needed to work on the money issue.  Chief Darling added that they even went through the interview process and had picked a candidate.

 

Chair. Kirby asked if the Selectmen were receptive to the School Resource Officer.  Chief Darling responded that they were, but they were concerned about Brookline paying their fair share.  Chief Darling felt that this program was a good thing for the students and the police department.  He also felt that it would benefit the Brookline Police Department.  Chief Darling felt that the money was the easy part.

 

 Chair. Kirby felt that the Board’s support of the program hadn’t changed, but it was a matter of the budget.

 

Mr. Peterson felt it was up to the Administration to decide how important the program was.

 

Mr. Murphy stated that he had read information from last year regarding the program.  He stated that he had some issues with reservations.  He pointed out that all Administration felt the selection of a candidate was important.

 

Supt. Pike stated that the second word – “resource” – was the key.  He stated that they needed to select the right person.  He added that it was a partnership with the officer and school district.

 

Chief Darling explained that students, faculty, Board members, Administrators, and 2 police officers were on the interview committee.  He pointed out that the police department was a small part of the decision.  Mr. Enright agreed, but added that the Administration had changed since last year.  He restated that they had gotten through a ton of stuff last year – who calls the shots, and what shots they were talking about.  He added that he needed to refresh his memory.  Mr. Enright felt it boiled down to an educational issue, but pointed out that at some level the School Resource Officer would be a police officer if there were any difficulties in the school.

 

Mr. Peterson pointed out that the program did not have universal acceptance.  He felt the Board would have to re-educate the public.  He asked if there was a written (programming) document that could be put on the website.  He felt they needed to start right away educating the public.  Ms. Dumas stated that she did not recall anything succinct.

 

Mr. Enright stated that they had a “memo of understanding” last year.  He felt that the  key was the candidate being the right person.  He added that they would not be an administrator, but rather a resource.  He added that the only negative he could see was if they had the wrong person in the building.  He stated that in the “memo of understanding” the administration (school) had the right to remove the School Resource Officer if it was not working. 

 

Ms. Dumas asked if there was anything they could put before the parents?  Mr. Kelley stated that he could get the Resource Officer he worked with in the past to come talk to the Board and parents.  He felt that the biggest issue would be getting it past two town meetings and who will pay for it. He stated that they can’t pay for all of it out of the Coop budget.

 

Mr. Murphy felt that they needed something succinct explaining why this program was a good thing.  He felt that it was perceived as law enforcement for the campus, and added that that was not what it was all about, but rather it was more education.  He felt that the Board needed to put down in writing what they would be paying for.

 

Mr. Enright felt that if the Board did decide to go forward with the program, it should be a separate warrant article, and not be part of the Coop budget where it would be pitted against books, etc.

 

Farley Building Usage

 

Chair. Kirby recognized Lin Westberg from Hollis.  Ms. Westberg informed the Board that she had been talking with the town Selectmen and the staff at the Nashua YMCA about the use of the Farley Building.  She stated that they had the same situation in Westford, MA, in that they had a historic building that was no longer being used as a school.  She stated that it became a very successful Recreation Center.

 

Ms. Westberg then read a prepared request that the Board look into Farley Building be used as a Recreation Center.  She stated that the Nashua YMCA would run the programs on a temporary basis until the town could run it on its own.  Some possible programs that could be held in the building are health and fitness; childcare; after school care; Leaders Club; Model UN; Earth service corps; Teen Center, Youth Center; Youth Employment; Mentoring programs; family activities; and senior activities. 

 

Ms. Westberg stated that the Nashua YMCA had visited Hollis and were all excited about using the building.  She stated that steps that would need to be taken are the two school boards relinquishing their rights over to the Town of Hollis, who would then contract it out to the YMCA.

 

Ms. Westberg encouraged the Board to visit the Roudenbush Center’s website to see what could be possible for the Farley Building.  She stated that the Roudenbush has 900 programs and 8000 participants.  The Roudenbush website is:  www.roudenbush.org. She felt that there was nothing better that they could do for the students than to offer a program like this.

 

Mr. Peterson stated that he had grown up at the “Y.”  From 12 years of age on, he was at the “Y” after school.  He felt this would be a great use of the building.

 

Field Trip

 

Mr. Kelley stated that he had forwarded all the appropriated paperwork for Mr. Tenter’s and Ms. Wheeler’s request for a field trip to Quebec City, Canada.

 

Steve Simons moved that the Board approve Mr. Tenter’s field trip to Quebec City.  Tom Enright seconded.  Motion carried.  6 – 0 –1.  (Hall left.)

 

Supt. Pike stated that in his past experience working with boards and budget committees, he always thought that the board that the budget belonged to establishes the parameters.  Mr. Murphy responded that the Budget Committee feels that it’s RSAs mandate that they set the parameters and the School Board felt that its RSAs has the same mandate.  The Board has talked to Atty. Drescher about it, and he has said that both boards have it in their RSAs.  This causes problems for many districts.

 

Mr. Peterson felt that the issue of the cafeteria needed to be addressed either that night or very soon.  He wondered if it was a number one priority?  Mr. Simons responded that he thought he would have information, but he didn’t.  He stated that he should be getting a broad brush timetable, and cost construction issues.  He stated that they needed to get 350 students into the cafeteria.  That would free up two classrooms.

 

Mr. Enright stated that 350 was a short-term and a long-term solution.  He pointed out that they always knew that the cafeteria was inadequate.  However, the cooking area is sized correctly.  It’s the seating area that is inadequate.

 

Ms. Blastos reminded the Board that if they intended to bond the project, she needed to send an Ed Spec with conceptual drawings to Concord before December.  Mr. Simons stated that Lavallee/Brensinger Architects had already given the proposal for the town meeting.

 

Mr. Enright asked if all the members of the Board felt that the Board should move forward and gather information?  The Board agreed that they should.

 

Mr. Peterson pointed out that the hard work done by the Instructional Practices Committee would go for not if the Board didn’t address this issue.

 

Mr. Murphy felt that the Board needed to set some priorities regarding the budget, whether they preferred core academics over core curricular.  Mr. Murphy also felt that they should maintain and take care of what they have, and would put that over expansion.  Mr. Simons agreed.

 

Ms. Blastos stated that maintenance was always first to be cut.  Mr. Enright pointed out that the High School’s maintenance was $100,000 over budget.  He felt that said something.  Ms. Dumas added that there are always safety issues with maintenance.

 

Mr. Enright stated that in regards to the Middle School budget, he supported a Social Studies teacher, Special Education teacher and books.  He added that he understood the maintenance request, but in regards to the custodian, he wanted to see a comparison.

 

Mr. Enright stated that in regards to the High School budget the classroom numbers were large.  In regards to athletics, the District had made a commitment to football, therefore he was expecting to see it, but not much more.  Mr. Kelley asked if the Board had made a commitment to JV Lacrosse?  Mr. Enright responded not to his knowledge.

 

Ms. Dumas stated that the District had set expectations with the parents that if they covered the cost of football for two years, the District would pick it up on the third year.

 

Mr. Enright stated that the Board relies on Mr. Rupp to advise them on what is coming.  He added that there was $14,000 in the Athletic Fund.

 

Mr. Enright stated that in looking at department budgets and taking out textbooks, they were looking at $13,000 two years ago, and just $3,000 last year.

 

Mr. Peterson asked if the Board moved forward to recommend a warrant article for the cafeteria, could some facilities issues be tied into the bond, such as air conditioning for the computer lab?  Ms. Blastos responded that there were guidelines that the DRA sets.  Mr. Peterson felt that some items could fall under renovations.  Mr. Kelley felt that replacing the carpeting was a renovation.  He pointed out that the need for increased parking, the track entrance, etc., all add up when put together.

 

Mr. Murphy stated that he would like to hear from Ms. Blastos in regards to the budget.  Ms. Blastos responded that given the state of adequacy, that is, the new Middle School addition/renovation, the taxpayers want the Board to be fiscally responsible.  She stated that with cost of fringe benefits going up, transportation fuel and heating fuel increasing, she has real concerns about what goes into the budget.  She pointed out that there was $100,000 increase in oil alone.

 

Ms. Blastos stated that she needed direction from the Board in regards to the “yellow” sheets.  She needed to know if they were going to do them this year or not.  She also asked if the budget should be $0-based, or as close as possible, then put the rest on the “yellow” sheets.

 

Mr. Enright stated that oil alone was 1% of the budget.  He felt that the budget would not be $0-based, but should be 3% or 6%, but 10% was too high.

 

Mr. Murphy suggested that they take fuel out of the equation so they could have a clearer comparison to last year’s budget.

 

Ms. Blastos pointed out that in the past, 6% increase would be without debt, salary negotiations, and Special Education.

 

Mr. Simons agreed that they should pull fuel/oil out of the equation.

 

Mr. Enright felt that 6% was a reasonable goal, pulling out debt, Special Education, and contract negotiations.  He felt everything else above the 6% should go on “yellow” sheets and be prioritized.

 

Mr. Murphy stated that he had not yet been through a budget season so he deferred to the other members as to direction from the Board.

 

Chair. Kirby stated that she would like to see the “yellow” sheets.  Mr. Enright stated that he definitely wanted to see the “yellow” sheets.

 

Ms. Dumas felt that 6% was high.  Mr. Enright pointed out that if everything brought forth that night was in the budget, it would be well over 10%.

 

Chair. Kirby felt if they pulled fuel out of the picture, it should be 5%, but if it is kept in, it should be 6%.

 

Mr. Peterson stated that with oil going up, which they can’t control, and his personal budget not going up 6%, and there would be other things voted on last year that will hit taxpayers this year, he felt the starting point should be 3%.

 

Ms. Dumas felt it should be 5% with oil and 4% without oil.  She felt they should do the hard part up front.

 

Mr. Peterson asked if the full budget goes into one warrant article?  Mr. Enright responded that football could be put in a separate warrant article, as well as the School Resource Officer.  Mr. Peterson felt that they should give the voters a chance to vote on such items separately.

 

Mr. Murphy stated that in Brookline, new additional things are presented in new warrant articles.  The general rule is that any new large article should be in a separate warrant article. 

 

Mr. Peterson added that scheduling software could be a separate warrant article.  Mr. Kelley stated that the software is very expensive.  He added that he needed to get pricing.

 

Tom Enright moved that the Board request the Administrators to present a budget of 5% increase, excluding Special Education, debt, salaries, and oil.  Steve Simons seconded. 

 

Mr. Peterson felt the number should be 3%.  Mr. Enright responded that he did not make it 3% because Ms. Blastos has the district-wide accounts, which are going to be 3%.

 

4 – 2 – 0 (Dumas, Peterson against.  Hall not present.)

 

Supt. Pike stated that he was not doing well in allotting the times on the agenda.  He stated that he would like the Principals to hear the policies, and therefore suggested that they either put the policies first on the agenda, or have a separate workshop.

 

Mr. Enright felt that with negotiations and policies that they needed another meeting this month.

 

Mr. Murphy felt that the Board should have the standing business meeting, then two weeks later have a workshop meeting.  They could discuss what will take place at the workshop meeting during the business meeting.  He felt that the meeting should be penciled in, then the date would be reserved if the Board needed it.

 

Mr. Peterson agreed with the concept, and added that it didn’t have to be a Wednesday.

 

Board decided to hold a workshop meeting on November 3, 2005 at 6:00 p.m. in the High School Music Room.

 

Ms. Blastos reminded the Board that there were two meetings scheduled for November 8th – the SAU Board Meeting and the Instructional Practices Committee presentation.  Ms. Blastos stated that the SAU hearing was scheduled for December 6th, and it needed to be posted 14 days prior.  She explained that they have to have the SAU budget done so they can put the SAU assessment into the other districts’ budgets.  It was decided to move the SAU meeting to November 9th.

 

Chair. Kirby reminded the Board that they needed to change the auditors coming in.  Ms. Blastos stated that she was going to suggest to the auditors that they come to each Board’s meeting, and let them know that the Budget/Finance Committees will also be there.

 

Mr. Murphy stated that he had read in the paper that the Adequate Yearly Progress results were going to be published the next day, but he could not find them in the paper the following day.  Ms. Mace announced that all the districts made Adequate Yearly Progress.

 

 

 

Steve Simons moved that the Board adjourn.  Tom Enright seconded.  Motion carried.

4 - 0 - 0. (Peterson, Dumas, Hall not present.)

           

 

 

The meeting adjourned at 9:55 p.m.