Hollis-Brookline Cooperative School Board
November 16, 2003
Hollis-Brookline Middle School
Pam Kirby, Chairperson
Kim Mook, Substitute Student Representative
Richard Pike, Superintendent of Schools
Tim Kelley, Principal, Hollis-Brookline High School
Pat Goyette, Principal, Hollis-Brookline Middle School
Lee-Ann Blastos, Business Administrator
Carol Mace, Director of Curriculum and Instruction
Betsy A. Packard, Recording Secretary
Others present included members of the Public and the following members for the Hollis-Brookline Cooperative Budget Committee: Forrest Milkowski, Chair.; Mort Goulder; and Greg D’Arbonne.
Chairperson Pam Kirby called the meeting to order at 5:42 p.m.
Steve Simons moved that the Board enter non-public session under the provisions of RSA 91-A:3 II (c) reputation. Anne Dumas seconded. A roll call vote was taken with all members present voting in the affirmative. Motion carried unanimously. 6 - 0 - 0.
Betty Hall moved that the Board close non-public session. Steve Simons seconded. A roll call vote was taken with all members present voting in the affirmative. Motion carried unanimously. 6 - 0 - 0.
Chairperson Pam Kirby re-opened the public meeting at 6:20 p.m.
Ms. Blastos distributed copies of the 2006-07 Proposed Budget. She informed the Board that she applauded Ms. Goyette and Mr. Kelley for the amount of detail they put into the proposed budget. She pointed out that the narrative part of the budget will answer most questions. She then asked that the members of both committees kindly review the budget and then come back to her with any questions they may have.
Ms. Blastos then explained the three components of the budget: New positions; line item summary format; and function-to-function format. She also explained that the 1st red tab was the narrative piece for the SAU District-wide budget, the 2nd red tab was the narrative piece for the Middle School budget, and the 3rd red tab was the narrative piece for the High School budget.
Ms. Blastos then distributed a memo that listed the following areas that do not currently have final figures:
· Proposed Professional/Support Staff Salary Warrant Articles. Ms. Blastos explained that the SAU District was currently in negotiations with five different bargaining units, two of which are at the Coop. She stated that she currently has baseline figures in the budget as placeholders.
· SAU Assessment Account #01-2320-810-0000. The hearing is scheduled for December 6, 2005, and she has put the current year’s figures in as a placeholder.
· Trash Removal Account #01-2600-421-03/04-00, A placeholder has been entered into the budget. Ms. Blastos felt that the cost for the 2006-07 Budget wouldn’t go up significantly.
· Transportation/Fuel Account #01-2700-510-03/04-00 and #01-2700-626-03/04-00. Ms. Blastos explained that the District is currently on the last year of the transportation contract and that they are currently in contract negotiations. She added that she had put in a placeholder.
· Article 8.5 Retirement Benefit Account #01-2900-240-00-00. Ms. Blastos stated that to date, she has not received any notifications of early retirement. However, teachers have until January 1, 2006 to declare retirement.
· Health Insurance. HealthTrust will notify the District of a guaranteed maximum rate at the end of November. Ms. Blastos stated that she had put in a 10% increase. Last year the District had been notified in November that the guaranteed maximum rate would be 13%, yet in May they received a rating of 6.4%.
Ms. Blastos informed the Board that the CPI was at 4.7%. She stated that she had been asked to come in at 4.0%, which is lower than the CPI. She felt that this was an unreasonable request.
Ms. Blastos stated that disregarding the Food Service expenditures/revenue, the current proposed budget was at a 5.78% increase. She added that this was the lowest percent increase that they had come in with at the first round of the budget since she had been with the District.
Ms. Blastos stated that the District-wide budget was relatively low. The High School budget was up significantly, and the Middle School budget was down some. She reminded the Board of the High School salary issues in which they have to make up a shortfall. Transportation costs have doubled. Heating fuel costs are at $2.549 per gal. Ms. Blastos stated that she would take direction from the Board. She added that she had adjusted the electrical costs to actual. Snowplowing is also up due to fuel costs.
Ms. Blastos stated that she would like to schedule a budget workshop after people have read the budget.
Mr. Enright stated that he would like to hear a presentation from Ms. Goyette, Mr. Tim Kelley, and Mr. Bob Kelly.
Middle School Proposed 2006-07 Budget Presentation
Ms. Goyette informed the Board that she had given the directive to her department heads to come in at a maintenance level, that is, $0.00 increase. She stated that she has $15,000 less in the 2006-07 proposed budget than in the current 2005-06 budget.
Ms. Goyette stated that the increase drivers were: New positions, degree moves, equipment repair, Special Education, and maintenance.
· New Positions. Ms. Goyette reminded the Board that in the 2003 school year they had added 2 teachers for a 5th team. This past year they added a third teacher to the team, so that currently, the team has a math teacher, a science teacher, and an English/social studies teacher. Ms. Goyette stated that she was now requesting to add a social studies teacher and a Special Education case manager to complete the team. She pointed out that if a social studies teacher is not added to the team, then the school will no longer be in compliance with the No Child Left Behind Act, as the current English/social studies teacher is certified in English only. They will also require a certified Special Education teacher.
· Maintenance. Ms. Goyette stated that she was requesting an additional custodian. She informed the Board that with the new addition and renovations to the school, they had gone from 8 lavatories to 29. She added that the square footage of the building had increased. Ms. Goyette pointed out that it was a combination of man-hours and materials. Ms. Goyette stated that the Multi-purpose room is used for four Physical Education classes in the morning, then must be set up for lunch, after which, the tables are taken down for after school sports.
Ms. Goyette stated that the schools goals are to be Safe, Clean, and Healthy.
Mr. Goulder asked what the population of the school was projected to be next year. Ms. Goyette responded that there was no increase in population projected for next year. She added that the current student population is 487, but was as high as 491 at one point during the current school year. She believes that there will be 18 students less next year than is presently enrolled this year.
Mr. Enright asked what happened to the Farley Building budget, since that space will not be used for Middle School. Ms. Goyette responded that it is absorbed in the Middle School budget, and that it never was separated out. She added that the cost of the portables has been taken out of the budget.
Mr. D’Arbonne asked about the removal of the portables. Ms. Blastos responded that the portables will be removed by November 30th. She added that the District will save a few thousand dollars in lease payments.
Mr. Enright asked how many custodians they currently have at the Middle School and how many at the High School. Ms. Blastos responded that she didn’t know off the top of her head, but would get that information for the next time they meet. Mr. Enright stated that that would be fine.
High School Proposed 2006-07 Budget Presentation
Mr. Kelley stated that the increase drivers for the 2006-07 Proposed Budget were:
· New Positions.
~ ½ FTE Art – Mr. Kelley informed the Board that the High School has an occupancy rate of 90%. However, there are two Art rooms that are empty 3-4 periods a day. He added that they had had requests from 70 students to take Art, but had to be turned down due to a lack of teachers.
~ ½ FTE 504 Coordinator – Mr. Kelley stated that the High School has a high number of students on the 504 program. Mr. Kelley felt that a ½ FTE 504 Coordinator would help with consistency in writing the 504s and would help the Special Education case managers use their time for student instruction. Mr. Kelley stated that originally, he saw the position as full-time with ½ time being spent as 504 Coordinator, and ½ time as Guidance. However, in light of keeping the budget down, he took out the Guidance component and is only asking for the ½ FTE 504 Coordinator.
~ 0.2 FTE Wellness – This position is requested to expand the program.
~ 1.0 FTE dual certification English/social studies – Mr. Kelley stated that at this point in time, and until they see what the student schedule looks like, it is difficult to know which will be needed.
~ 0.5 FTE Student Assistance Program (SAP) Coordinator – Mr. Kelley pointed out that the school is currently contracting a 0.5 FTE coordinator. He proposed that is become a full-time position within the school, thus no longer be contracted out.
Mr. Kelley pointed out that last year, $60,000 was originally put in the budget for textbooks, but it eventually got wiped out.
· Computer Equipment.
Mr. Kelley stated that computer equipment was also zeroed out last year. He stated that he originally had put $12,000 in for computer equipment, but has already cut it back to $8,000.
~ Transportation for the vocational program is up $50,000.
~ Lights – Up $13,000.
~ Oil – Up $50,000.
~ Heat/ventilation – Up $17,500.
~ Water system – $10,000 to repair water pressure problem.
· Athletic Fields.
Cost for maintenance of the athletic fields is up $18,000.
Mr. Kelley stated that he had an idea for helping to fund the maintenance of the athletic fields. He suggested that that the game receipts be used towards the maintenance.
· Miscellaneous Items.
~ Security cameras in parking lot – Mr. Kelley suggested that the cost of installing security cameras could be funded by a parking permit program.
~ School newspaper – Mr. Kelley felt that the school newspaper might be funded through generating ad revenues.
Mr. Kelley stated that he had gone back to the department heads and asked them to re-examine and cut the budget some more. He added that the amount in the proposed budget spent for academics does not drive the increase. He added that in regards to maintenance and addressing the carpeting issue, he has deferred that to be taken care of in the next two years.
Mr. Goulder asked Mr. Kelley what the projection was for the High School next year. Mr. Kelley responded that by subtracting the number of graduating seniors and adding the in-coming freshmen, they will be 50 students over this year’s enrollment.
Ms. Hall stated that in regards to requesting that the SAP Coordinator become full-time, she wondered how the program was going. Mr. Kelley responded that Rachel Gerard had been a big success this year. He did not, however, have the number of students she was assisting, but stated he would get that information for the Board. He felt that Ms. Gerard was a great addition and was well received by both the staff and students. He added that he felt the program was important and thus was requesting that it go to full-time.
Ms. Mook stated that she was not involved in the SAP program, but she had met Ms. Gerard, and had also heard good things about her.
Mr. D’Arbonne asked that in summarizing the new positions, how many were teachers and how many were administrators. Mr. Kelley responded that the 0.5 FTE SAP position and the 0.5 FTE 504 position were non-teachers, therefore, 1.7 FTE out of 2.7 FTE requested were teachers in front of a class. Mr. D’Arbonne stated that he was concerned about the ratio of administrators to classroom teachers. Mr. Kelley responded that it must be understood that such positions as librarian, guidance counselors, etc. were not considered classroom teachers. He added that he had come from a school with 7 administrators. The High School essentially has one principal and 2 vice principals, who are overworked.
Mr. Enright asked the principals to comment on co-curricular.
Mr. Kelley responded that the impact of co-curricular activities was minimal at the High School. He stated that salaries for coaches were about $6,000. He added that they were looking to add Freshman Volleyball and JV Lacrosse. He also added that he would like to address freshman sports, so that they can keep the freshmen involved.
Mr. Enright questioned that the $22,000 was then covering Football, Volleyball, and JV Lacrosse. Mr. Kelley responded that $9,000 was in salary, and transportation went up $6,000. He stated that they increased the salary of the Athletic Director because he wanted to keep him during the summer months. Athletic Training went up $5,000, but they will be getting more coverage – all three seasons.
Ms. Goyette stated that the $2,400 in co-curricular included salaries, and that they had increased the coach's salaries $1.00 per hour. It also included a small stipend for the Jazz Band director, who has been volunteering his time. The increase also includes transportation.
Mr. Kelley further explained that salaries for coaches were up $5,000, and that the Athletic Director’s increase was in the AD line item.
Mr. Enright asked if Ms. Goyette had put in for any new activities. Ms. Goyette responded that she hadn’t. She added that she had been asked to look at adding “B” level teams, but since they are members of the Tri-County League, the expectations would be the same as “A” level teams, and she estimated that cost to be approximately $8,000. Thus, she did not add “B” level teams to her budget.
Special Education Proposed 2006-07 Budget Presentation – Bob Kelly
Mr. Kelly distributed his reported and informed the Board what he would be going over that evening.
· Coop Student Data
Mr. Kelly stated that the total student body for the Coop in September of 2005 was 1656. Of that, 146 students are identified as IDEA, or 8.8%. There are 105 Coop students in Section 504, for a combined total of 251 students receiving services.
Mr. Kelly explained that Section 504 was not Special Education, but rather related to the American Disability Act. Section 504 does require the processing of a student who has been identified to see if they need 504. Of the total number of students served (251), 42% are 504 students.
Mr. Kelly explained that the additional 0.5 FTE 504 position they were discussing wouldn’t eliminate students from Special Education status. This position will do all the administrative work needed to see if the student meets 504 requirements. Once a plan is in place, then Special Education will be involved.
Mr. Kelly informed the Board that the total number of students to be served in the 2006-07 school year is projected at 261, or 10 more than this year. He pointed out that this figure is calculated by the number of known students in the system, and does not take into account any new students moving into the District, or any new referrals of students already in the District.
· New Personnel
3 1.0 FTE One-to-One Paraprofessionals
Middle School – 4 new paraprofessionals will be coming into the Middle School
5 paraprofessionals will be leaving to go to the 9th grade.
High School – 5 paraprofessionals will be coming into the High School
1 paraprofessional will be leaving
Mr. Kelly stated that just the salary for a paraprofessional was $49,008. With benefits, the salary is $87,245.
Mr. Kelly pointed out that they were also requesting a Special Education case manager for the 5th team at the Middle School.
Mr. Kelly informed the Board that the net changes at the District-wide level was a $300 savings.
1200-115-00-00 Stipends – Has been reduced from $4,800 in the 2006 budget to $3,000 for the 2007 budget, for a total reduction of -$1,800.00
1200-390-00-00 Contracted Prog. Dev. – Has been increased from $2,000 in the 2006 budget to $3,500 in the 2007 budget, for a total increase of $1,500.00
Net savings $300.00
· Revenues 2005-2006
Mr. Kelly reported the following revenues:
IDEA Grant $186,111
Catastrophic Aid unknown at this point (Dec 05?)
Chapter 402/Court Placements at HB Coop $0
Medicaid Reimbursement $15,457
Mr. Kelly explained that the Catastrophic Aid was a State tax reimbursement that would go back to the towns. It is calculated on 3.5 times the average State tuition. For the fiscal year 04-05 the State average was $32,000. Mr. Kelly further explained that if the cost of a student’s program was $40,000, then the State would reimburse up to 80% of the excess amount over $32,000, or up to 80% of $8,000.
In regards to Chapter 402, Mr. Kelly stated that he didn’t know of any students in that program.
In regards to Medicaid Reimbursement, Mr. Kelly informed the Board that the District had received $15,457 back.
Mr. Enright pointed out that they had 88 IDEA students at the High School. He asked how many teachers they had. Mr. Kelley responded that they had 6 teachers. However, 4 of the Special Education teachers carry most of the load as two of the teachers are dedicated to more specialized cases, and thus have very low ratios.
Mr. Kelly stated that the reason they were requesting the 0.5 FTE 504 Coordinator was that it would bring consistency to the program, especially in report writing, and would give flexibility to the Special Education classes.
Mr. Enright pointed out that they will have 78 students in Section 504 program. He wondered if a ½ time position was enough to handle those numbers. Mr. Kelley responded that the six staff members will still service the programs. The 504 Coordinator won’t be involved in student program, but rather will be the person to process referrals, carry out administrative services, and help with the renewal of plans.
Mr. Enright asked if the 504 Coordinator needed to be certified, or if they would they need guidance background. Mr. Kelley responded that they simply would need familiarity with Section 504. Mr. Kelly added that it was not certifiable criteria for the 504 Coordinator, like it would be for Special Education. He added that 504s are not as complicated as Special Education, and not as time burden. Mr. Kelley stated that he didn’t see the position as adding on, but rather as streamlining the process.
Mr. Enright stated that he wanted to know if the 0.5 FTE 504 Coordinator was enough, or if they were only half way there. Mr. Kelley responded that it was enough, but did see the position eventually going to a 0.5 FTE guidance position as well. Mr. Kelly felt it was cost effective.
Ms. Hall pointed out that the number of 504 students had increased over the last couple of years, and that the Coop District’s numbers were higher than comparable schools in the area. She asked why they were seeing the increase, and if it had to do with the selection criteria. She also asked that some kind of report/analysis be generated so the Board may see and understand why the increase. Mr. Kelly responded that in terms of the increase, the total student population had been increasing. He felt that the percentage of students in the program might be the same.
Mr. Kelly explained that a student must have a condition in order to be in the Section 504 program. The condition could be related to walking, breathing, or learning, for example. The condition must then be defined, then a certified person must assess the condition.
Ms. Dumas pointed out that the 504 position was originally meant to be 0.5 FTE 504 and 0.5 FTE guidance. Ms. Dumas asked how guidance was doing. Mr. Kelley responded that they currently have about 240 students per counselor. He stated that this was on the high side, but not critical. He felt that 300 students per counselor was the maximum.
Mr. Kelly informed the Board that in regards to the Special Education budget, there were a few other contingencies that were currently too ambiguous to put figures to. He stated that he will get the information to them when he knows better what the situations are.
Ms. Blastos stated that the next Board meeting was scheduled for December 21. She suggested that the Board schedule a budget workshop prior to the meeting, and preferably in the morning. The Board agreed and decided the following:
Ms. Blastos then stated that she would like the School Board to review the budget and give any questions they may have to Anne Dumas, who will coordinate the questions and then pass them along to her. Ms. Blastos stated that she will then review the questions and get the answers so they can go through them at the workshop. She added that she needed all questions in to her by November 29. She asked that the Budget Committee do the same. She also asked that the account line item, function and object code be identified with each question.
Mr. Enright stated that the Board had previously talked about an increase in mileage reimbursement. He asked what the proposed total increase would be for an increase in mileage reimbursement. Ms. Blastos responded that $0.405 was the IRS approved rate. She felt that the total increase would be about $800.00.
Mr. Enright asked if it wouldn’t have a significant increase on Special Education. Mr. Kelly responded that it would only affect the District-wide budget for coordinators’ travel. He added that the 1200 account for Special Education doesn’t include reimbursement to Special Education.
Ms. Blastos stated that the Board had asked her at the last meeting to do an analysis regarding the cost of substitutes. Ms. Blastos reported the following:
Middle School Substitutes $46,581.05
High School Substitutes $55,455.46
She stated that they even went further in their analysis, and plan to do even more. She then reported the following:
Paraprofessional Substitutes Middle School $21,903.00
Paraprofessional Substitutes High School $24,950.00
Cafeteria Substitutes are paid $9.00/hour.
Middle School Cafeteria Substitutes $1,516.00
High School Cafeteria Substitutes $2,046.00
True Substitute Pay ($65.00/day) covers professional days, field trips, and illness.
True Substitute Pay Middle School $41,831.00
True Substitute Pay High School $49,462.00
Mr. Enright pointed out that paraprofessionals fill in for teachers. He asked what rate they get. Ms. Blastos responded that they get $32.50, or half of a regular substitute pay.
Ms. Blastos reported that in regards to attorney fees regarding the High School Photography issue, $4,734.25 had been spent.
Copies of the reports are available.
The Board took a short recess at 7:55 p.m.
The Board ended their recess at 8:12 p.m. Ms. Hall did not return to the Board meeting.
Mr. Kelley stated that he had the following corrections to the minutes of October 19, 2005:
Page 3, Instructional Practices Committee – next to last paragraph states that the committee met 15 times and should read that the committee met 10 times.
Page 5, 2nd paragraph, reads "The Science Department is willing to back off the current 280-350 minutes of labs per week." "Labs" should be changed to "contact time."
Page 6, 5th paragraph states that “To put one class at 90 minutes for a full year is asking a lot of the teacher.” It should read “for a half year.”
Page 9, 1st paragraph, states that “Currently, there are about 480 students on 504.” It should read “there are about 80 students on 504.”
Steve Simons moved that the Board accept the minutes of October 19, 2005 as amended. Jim Murphy seconded. Motion carried unanimously. 5 – 0 – 0.
Mr. Murphy stated that he had the following correction to the minutes of November 3, 2005:
Steve Simons’ motion to accept for first reading policies JCA-JICDD should be corrected to read “as amended.”
Steve Simons moved that the Board accept the minutes of November 3, 2005 as amended. Tom Enright seconded. Motion carried unanimously. 5 – 0 – 0.
Steve Simons moved that the Board accept the minutes of November 8, 2005 as written. Tom Enright seconded. Motion carried unanimously. 5 – 0 – 0.
Ms. Goyette stated that she had received a letter from Jack Hakalar, the on-site foreman, stating how impressed he was with Pete, with his dedication, and ease to work with. Ms. Goyette stated that she felt Mr. Hakalar’s letter should be brought to the Board level. She added that she felt they were in good shape regarding the Middle School Building Project.
Mr. Enright felt the Board should acknowledge their appreciation for all the Pete has done.
4. SUPERINTENDENT’S REPORT
Supt. Pike informed the Board that Carol Mace and he had attended a special meeting addressing the “Highly Qualified Teacher” scenario. He added that Ms. Mace would be getting information out regarding the meeting.
Supt. Pike announced that it was National Education Week, so asked if anyone was traveling through the schools that they “thank” a teacher.
Supt. Pike informed the Board that he had attended the National Honor Society’s induction ceremony. He stated how pleased he was to be a part of it, and how impressed he was with the ceremony.
Mr. Murphy stated that he liked the format of the Principals’ Reports and would like to see the same from the Superintendent. He added that he liked seeing what was happening and at the bottom of the report the highlights of what needed attention. Supt. Pike responded that he appreciated Mr. Murphy’s comments and would do the same.
Mr. Enright asked where the District was regarding the Farley Building. Supt. Pike stated that he had talked with the Building Administrators regarding the issue, and added that he would now like to talk with his administration about it.
Mr. Murphy pointed out that they needed to make a decision by the next Board meeting.
5. STUDENT REPRESENTATIVE’S REPORT
Kim Mook addressed that Board stating that she was substituting for Lauren Carelli. She then reported the following:
· A meeting was held with the new Food Service Manager, Amy Cassidy. She reported that the meeting went well, that they talked about foods that the students didn’t like and foods they did like. Ms. Mook stated that Ms. Cassidy was very receptive to the students’ input. She added that they planned on having monthly meeting with Ms. Cassidy.
· The Fall Pep Rally was held and went well. Spirit activities were held. She felt that the teachers also had a good time.
· Sports teams that had finished their season have been recognized. The Girls Volleyball Team won the State Championship, and presented their plaque to the student body.
· Veteran’s Day Assembly was well received by the students.
Jim Murphy moved that the Board send their congratulations to the Girls Volleyball Team for their win of the State Championship. Tom Enright seconded.
Mr. Murphy stated that the Board had been talking about changes. He asked Ms. Mook if there were anything that she felt should be looked at. Ms. Mook responded that lunches should be looked at. She stated that there are 3 lunches that are about 20 minutes each. She added that the second lunch doesn’t have a lot of students in it, therefore, first and second lunch have a lot of students, and the wait time in the lunch line is long. By the time students get through the line, some only have about 5 minutes to eat their lunch.
Ms. Mook felt that there was a positive change in the Study Hall situation. She stated that she had heard mixed reviews about the study halls being moved to classrooms, but she felt it was a better use of time.
Ms. Mook stated that Mr. Kelley’s presence in the hallways, student lounge, etc., was a lot more than the previous administration. She felt this was very positive for the students.
Motion carried unanimously. 5 – 0 – 0.
6. PRINCIPALS’ REPORTS
Mr. Kelley informed the Board that he had received notification from the NEASC awarding the District accreditation. He added that there are a number of recommendations that the High School is addressing. He stated that the NEASC committee was also asking that a special progress report on some recommendations be given by May 1st.
Supt. Pike stated that he had just received the recommendations that day and that he would make copies.
Mr. Kelley informed that Board that he had received a letter of resignation from Mary Wilson effective November 30th. She is planning on opening a craft shop in Brookline. Mr. Enright asked what happens now. Mr. Kelley stated that he will be advertising as soon as possible. Mr. Enright asked who hires that position. Mr. Kelley stated that he assumed Wayne Zold and he would interview the candidates, then make a recommendation to Ms. Blastos. Mr. Enright stated that in the past he felt that there was a disconnect between the custodian and the principal. He stated the Ms. Wilson had done a terrific job.
Mr. Simons asked if the Board should write a letter of commendation for Ms. Wilson.
Steve Simons moved that the Board accept Mary Wilson’s letter of resignation with regrets, and that the Board send a letter of commendation to Ms. Wilson. Motion carried unanimously 5 – 0 – 0.
Supt. Pike stated that he would write the commendation letter and send it to Mary.
Mr. Kelley informed the Board that they had a speaker on abstinence in October, and a second speaker spoke last night. He added that a parent’s input meeting was scheduled for November 30th. Mr. Kelley stated that time was running out and they needed to get the issue settled as the curriculum was moving forward and they will be at that part of the curriculum before the Board December meeting. Thus, Mr. Kelley asked if the Board would allow him and his staff to make the decision once the parent’s meeting was over. The Board agreed.
Mr. Kelley pointed out that the Board had approved the school’s mission statement at the September meeting. However, the Academic, Social, and Civic Expectations were overlooked and have not been approved by the Board. He requested that the Board do so.
Jim Murphy moved that the Board approve the Academic Expectations, Social Expectations, and Civil Expectations as written in the Principal’s Report. Steve Simons seconded. Motion carried unanimously. 5 – 0 – 0.
Ms. Goyette reported that it had been a fantastic fall sports season with the Girls Soccer, Field Hockey and Volleyball teams all coming in 1st place in the Tri-County League. She stated that there will be a Recognition Assembly on November 22 honoring the teams as well as Drama and the Honor students.
Ms. Goyette stated that Bob Speare of the New England League of Middle School will also be at the Assembly to recognize the school as a Spotlight School. The Assembly starts at 7:30 a.m., and Ms. Goyette invited any Board members who would like to attend.
Ms. Goyette announced that the next day was Staff Appreciation Day, and the PTSA would be putting on a turkey feast for the staff.
Ms. Goyette informed the Board that basketball try-outs had been held. She reported how well they went, and that they were able to hold both the boys and girls try-outs at the same time because they had use of the gym and the multi-purpose room. She stated that they were all done try-outs by 4:15 p.m.
Ms. Goyette stated that she had been worried that they wouldn’t be able to offer a wrestling program this year, as Mr. Melillo had told her that with his young family, he could no longer make the commitment. She stated that they had advertised for the position, but got no responses. However, Mr. Melillo has agreed to continue with the program as he has gotten two parents to help him. The first meeting for parents and students will be held Monday.
Ms. Goyette reported that they held the Veteran’s Day Assembly on Monday. They had more veterans attend this year than they had ever had. There was more student body participation also. Nancy Spencer, chorus teacher, had asked Ms. Goyette if the chorus could participate this year. They had about 200 students in chorus who did a phenomenal job. It was well received.
Ms. Goyette reminded the Board that Lynn Westberg had talked to the Board at their last meeting regarding using the Farley Building in partnership with the Nashua YMCA. Ms. Goyette stated that she has been in discussions with Ms. Westberg and the Merrimack YMCA about starting after-school programs at the Middle School. She pointed out that this had nothing to do with the Farley Building, and was a separate issue. Ms. Goyette stated that Ms. Blastos was looking into liability insurance and the Y was also doing so. Ms. Goyette stated that she had been asked if she felt it “would fly.” She stated that she had responded that it depended upon how it was presented. She stated that she had sat with the Student Council and discussed a student survey the Y had sent. The Council thought that the survey good. Some programs that would be available are health and fitness, sports, leadership, community, and arts and humanities.
Ms. Goyette stated that she was researching what a payment schedule would look like. She stated that a student would be able to sign up for one day a week or 5 days a week, or any combination, depending on their interests.
Ms. Goyette stated that she was very excited about the program because it would be adding programs to the school with no funding necessary, and also because they have the facility available. Ms. Goyette added that she would like the Board’s endorsement to continue looking into the program. The Board agreed.
Chair. Kirby stated that she would like the Board to consider starting the monthly Board meeting at 4:30 p.m. The Board would then work for an hour on policies before going into their non-public session, after which, they would have their public meeting. After a discussion the Board agreed to meet at 4:30 p.m. for their December 21st meeting.
8. HIGH SCOOL CAFETIRIA EXPANSION UPDATE
Mr. Kelley informed the Board that in regards to one lunch being more crowded than another, they had been monitoring the lunches. He stated that the lunches are fairly equal. He explained that they have no control over the number of students who buy lunch. In some lunches, more students may buy lunch, and therefore, the lines are longer. He assured the Board that when the students are all sitting down, the lunches are equal.
Mr. Simons distributed some proposed sketches. He then explained the different scenarios – an expanded cafeteria, an expanded cafeteria with 2 team rooms, and an expanded cafeteria with two classrooms above the cafeteria. He added that Hutter had priced out the cost based on the sketches, and it is estimated that it would cost $1,275,000 for everything – cafeteria, team rooms, and classrooms. If the team rooms are left out, it would be about $108,000 less. If there were no third floor, the cost of the cafeteria would be about $450,000 - $500,000.
Mr. Murphy stated that the cafeteria was something that was needed now, whereas the other rooms were things they would like. He added that he wanted to make sure that they get the cafeteria, and did not want to jeopardize the cafeteria by adding on the other rooms.
Mr. Simons questioned if they would be adding classrooms in the future.
Mr. Kelley stated that it might make sense to do the kitchen in pieces, so they could easily add the third floor later.
Mr. Murphy stated that they needed the cafeteria space, but heeding what Mr. Kelley had stated about long lines, they also needed line space.
Ms. Dumas asked if they did the cafeteria without the third floor would they get some classrooms back. Mr. Simons responded that they would get two classrooms back.
Mr. Kelley thought that the new cafeteria space looked about the same size as the current cafeteria. Mr. Simons stated that they would be going from 200 seats to 325.
Supt. Pike asked if there was enough time to do all the necessary preliminary stuff. Mr. Simons felt that they could have enough stuff they would need in time. Mr. Murphy asked if they would have it in time to apply for State Aid. Mr. Simons felt that it wouldn’t take much to get the necessary documents together.
Mr. Enright reminded the Board that the school also has a parking issue. He felt that they needed to put that in, therefore the Board had three decisions before them – cafeteria; parking lot; and third floor classrooms. Mr. Enright didn’t feel that it made sense to do the cafeteria without the parking lot.
Mr. Murphy asked if the parking would be eligible for State Aid. He said he had talked to Ms. Blastos and it was his understanding that it would be eligible if it was part of a building expansion. He stated that he was unclear as to where they would add the parking and how many spaces they would add. Mr. Enright felt that the parking would cost about $150,000. Mr. Simons stated that they would have to spend some up front money to make sure they meet codes. He added that they would need surveys.
Mr. Kelley asked if the Board had talked about putting parking in the front of the building. Mr. Enright responded that they hadn’t, but that it might be worth looking at. Mr. Enright stated that the cost could come in around $800,000 for the cafeteria and parking, or at about $1,250,000 for the cafeteria, parking, and third floor (no team rooms).
Mr. Kelley asked if the patio/retaining wall would cause a problem with the tank that was out there. Mr. Simons stated that it wouldn’t.
Mr. Murphy pointed out that they could build the cafeteria with the proper joists and ceiling loads so that classrooms could be added at a later date.
Supt. Pike stated that it has been shown there is a need for the cafeteria, however, he wondered if there was such a need for parking, or if it would run the risk of losing the cafeteria if it was added onto it. Mr. Enright stated that when there is town voting or district meetings the parking lot is full. He stated that the voters realize how full parking is.
Mr. Murphy felt that the next step was to find out how much adding parking would cost. He felt if what they thought was $150,000 turned into $300,000, then he would not want to jeopardize the cafeteria.
Mr. Kelley pointed out that the parking would be cheaper in the long run if they tied it into the cafeteria building project. Mr. Simons stated that he will get pricing for the parking, but pointed out that it won’t be a firm number. Mr. Enright stated that he could get a contractor to come and look at the land and give a rough estimate, but added there won’t be any sketches.
Mr. Kelley asked if the wetlands in front of the building would be an issue. Mr. Murphy stated that it would be from a State issue. They will need to look into it.
9. SCHOOL RESOURCE OFFICER
Mr. Enright stated that the Board needed to bring closure to the School Resource Officer (SRO) issue. He stated that they needed to decide if they wanted to go forward with the project. He stated that a next step meeting was scheduled for Tuesday at 9:00 a.m. with the Hollis Board, the Coop, Officer Russ Ux, the Selectmen, and the Superintendent. He stated that there were some people who felt they needed to take a step back.
Mr. Murphy stated that his concern was that in reading the agreement written last year, the Board, or the Principal, or the Superintendent did not have the authority to say “no” about an applicant. Mr. Enright stated that that wasn’t so. He stated that the Principal and the Superintendent were in control of who the SRO officer is, what the SRO officer would do with the exception of some police legal stuff. Mr. Murphy asked if he could get a copy of the agreement. Mr. Kelley stated that he had seen the memo/agreement from last year. He added that it was somewhat dated due to references to the grant funding, but other than that he felt it was a workable document.
Mr. Murphy stated that he needed to see a dollar amount along with the copy of who has authority.
Mr. Enright informed the Board that the Hollis School Board has shown some interest in having some of the RSO’s time. He stated that they would pay some amount for the time. He asked if the Board wanted to talk it through. He felt that they should.
Supt. Pike stated that the initial proposal with the grant funding was just for the Coop. Now, with no funding, the Hollis District would like to share some time. He pointed out that it would still becoming out of the same taxpayers’ pockets, whether the Hollis District paid a portion, or it came from the Coop and/or town taxes.
Mr. Kelley stated that the RSO would be 4 days at the High School and 1 day at the Middle School.
Mr. Murphy felt that having a third party involved would complicate things. Since the Hollis District would be paying a portion of the program, they will need to have a vote. Now they would need to get three parties to agree.
Mr. Simons pointed out that having the Hollis School District involved would mean that the Brookline taxpayers would pay less.
Mr. Enright stated that the Town of Hollis is sensitive to the amount they will need to pay.
The Board agreed that they should take the next step and have the meeting scheduled for Tuesday.
Mr. Simons added that the SRO issue would be a separate warrant article.
Supt. Pike stated that he had talked with Kathy de Lacy and she was interested in the Tuesday meeting. He stated that he had a meeting in Concord on Tuesday and would not be able to make the meeting. He asked if the Board could change it Monday or Wednesday. The Board decided to hold the meeting on Monday, November 21st from 8:00 – 9:00 a.m. Mr. Enright stated that he would contact Ms. de Lacy and Mr. Ux. He added that anyone else who would like to attend the meeting was welcomed.
Supt. Pike stated that he was concerned that Chief Darling would not be at the meeting. He felt that the Chief should know about it. Mr. Enright stated that he would also let Chief Darling know.
Steve Simons moved that the Board enter non-public session under the provisions of RSA 91-A:3 II (b) negotiations. Anne Dumas seconded. A roll call vote was taken with all members present voting in the affirmative. 5 - 0 - 0.
The Board entered non-public session at 9:30 p.m.