SPECIAL HOLLIS SCHOOL BOARD

 

JUNE 18, 2009

 

MEETING MINUTES

 

 

A special meeting of the Hollis School Board was held on Thursday, June 18, 2009 at 5:15 p.m. in the Music Room of the Hollis Brookline High School

 

Chairman Jim McCann presided:

 

Members of the Board Present:         Bill Beauregard, Vice-Chairman

Alison Haytayan, Board Secretary

Rich Manley

 

Members of the Board Absent:           Susan Benz

                       

Also in Attendance:                             Susan Hodgdon, SAU41 Superintendent

Elizabeth Allen, Principal, HPS

Candice Fowler, Principal, HUES

Dawna Duhamel, Business Administrator

Carol Mace, Dir. of Curriculum

Christopher Siegfried, Director of Maintenance

 

 

 

MAINTENANCE

 

Bathroom Partitions

 

Director Siegfried provided the board with a sample of high-density polyethylene, a school safe/environmental safe green product.  A call to the Marlborough School District provided a favorable recommendation and remarks on the ease of cleaning and lack of odor.

 

The initial price of $22,000 with a ten-year warranty has been re-quoted at $18,722 with a fifteen-year full warranty (HUES only).  Metal partitions would come with a one-year warranty on parts and installation at a cost of approximately $12,000.

 

Principal Allen questioned whether pricing was requested for partition replacement at HPS.  She remarked she has had numerous parental complaints throughout the year particularly with regard to the girls’ bathroom where the doors do not close properly.  She has assured parents the issue will be resolved.

 

Chairman McCann questioned the option of replacing all partitions at HUES and a portion of the partitions at HPS.  When asked if there were particular restrooms of concern at HPS, Principal Allen stated the bathrooms in the second grade area need addressing as rust is peeling, etc.  Director Siegfried provided his opinion that both buildings should have complete partition replacement.  Remarked replacing a portion of the partitions now and addressing the remainder in subsequent years would likely not provide the best pricing for the entirety of the project.  Chairman McCann commented he walked through the main hallway bathroom and the lunchroom bathrooms and found they were not in too bad condition.

 

Ms. Haytayan questioned what would be gained beyond the additional warranty by switching to the plastic partitions.  Director Siegfried cited the maintenance advantages as well as the reduced odor as the material would not be penetrated.

 

When asked for other options, Director Siegfried cited stainless steel and phenolic.  However, both of those options are very expensive.

 

Mr. Beauregard reviewed the sample provided and was able to gouge the material fairly easily with the dull end of a key.  He questioned how scratches would be repaired.  Having had only a week’s time to acquire quotes and gather information, Director Siegfried had not looked into the issue of repairs.  Although metal can also be scratched, it can be repainted. 

 

Ms. Haytayan felt an awful lot of maintenance would have to occur to make up for the price difference in the two products.  Director Siegfried commented on the number of stalls that have already been repainted, and stated in order to be painted properly, a powder-coated paint would have to be used, which would require hiring an outside contractor.  Mr. Beauregard suggested the partitions could be placed on a maintenance schedule where every 5-8 years they could be unbolted, stripped, and re-painted.

 

Ms. Haytayan commented if the option of metal were chosen, more partitions could be replaced for a smaller investment.  Felt, as a matter of policy and given the level of abuse the doors withstand, the choice should be that of a strong, hard material.

 

Mr. Beauregard suggested, if the metal hinges are not withstanding the abuse, stronger hardware should be considered.  Director Siegfried commented the failure is not simply in the hardware itself, but in the metal doors bending.  Mr. Beauregard suggested the purchase of stronger metal hinges (comparable to those of the plastic partitions) for the metal partitions. 

 

When asked if the installation could be done in-house, Director Siegfried remarked the in-house staff is custodial.  Ms. Haytayan touched on the possibility performing the installation in-house could void a warranty.

 

Gym/Cafeteria Floor at HPS

 

Director Siegfried provided samples of the rubber floor option.  Quotes provided are $15/sq. ft. for approximately 2,200 sq. ft. (approximately $33,000).  The cost of replacement with tile would be approximately $4/sq. ft. finished (prep work, removal, correcting seam where addition begins, and placement) for a total of approximately $9,000.  The issue of warranty was unclear as it is dependent upon whether or not inlays are utilized. 

 

Director Siegfried remarked two companies have determined moisture is not the issue.  It is believed lack of glue and improper installation may be the cause of the tiles lifting.  Mr. Beauregard remarked there has to be substantial economic benefit in terms of the life of the floor or utility of the room to justify the difference in price. 

 

The idea of shared use and shared expense of the floor was discussed.  It was felt the size of the room, the current use, and lack of permanent basketball hoops, etc. prohibits such an endeavor.

 

Principal Allen questioned the quote that had been provided when the rubber floor was placed in the multi-purpose room of the middle school.  Director Siegfried had contacted John Gregg who was unable to locate the paperwork in such a short timeframe. 

 

Mr. Beauregard suggested patching the existing floor.  Director Siegfried’s recommendation was for the entire floor to be replaced.  Mr. Beauregard questioned whether tiles with cushioning could be acquired.  The cost of rubber tiles was stated to be $6-8/sq. ft.

 

Mr. Manley remarked if the discussion were that of retrofitting the room to raise the athletic capacity then the rubber floors would be something to consider, but absent that kind of retrofit, it doesn’t seem that a lot would be gained.

Chairman McCann asked if repairing sections of the floor was an option.  Stated he had visited the room and could see where there is a definite step up between the old and new parts of the room and lifting tile is visible.  However, he felt 90% of the room looked okay.  Director Siegfried remarked 20-25% of the floor is at issue.  Opinions provided were that the seam in the floor could be fixed by lifting the tiles, prepping the floor, placing a leveler down, and smoothing out.  Ms. Haytayan questioned what the appearance of the floor would be with only a portion of the tile replaced.  Chairman McCann felt the appearance would not be preferable given the areas where replacement is needed.

 

Safety Concerns

 

With regard to a security door that would limit entrance into HUES to the office, Director Siegfried informed the board he had a hard time getting a complete price for the proposed work in such a short timeframe.  However, believes the cost of the door would be $2,900 to purchase, install, and cut through the brick of the door.  In addition, the existing set of glass doors would have to be equipped with breakaway bars.  The price of breakaway bars to match existing would be $6,900.  The four (4) foyer doors (two sets of double doors) would be equipped with breakaway bars (from the inside).  He does believe the pricing can be reduced with competitive quoting. 

 

ENCUMBRANCES

 

MOTION BY MEMBER BEAUREGARD TO AUTHORIZE THE ADMINISTRATION TO PROCEED WITH THE INSTALLATION OF THE SECURITY DOOR AND BREAKAWAY BARS AT THE HOLLIS UPPER ELEMENTARY SCHOOL AT AN AMOUNT NOT TO EXCEED NINE THOUSAND DOLLARS ($9,000)

MOTION SECONDED BY MEMBER HAYTAYAN

MOTION CARRIED

4/0

 

MOTION BY MEMBER BEAUREGARD TO AUTHORIZE THE ADMINISTRATION TO REPLACE THE GYMNASIUM/CAFETERIA FLOOR WITH SIMILAR TILE FOR AN AMOUNT NOT TO EXCEED NINE THOUSAND DOLLARS ($9,000)

MOTION SECONDED BY MEMBER MANLEY

 

ON THE QUESTION

 

Questioned whether the price of $4 per sq. ft. was for tile replacement in the gym/cafeteria only, and was told it was. 

MOTION CARRIED

4/0

 

MOTION BY MEMBER BEAUREGARD TO AUTHORIZE THE ADMINISTRATION TO EXPEND AN AMOUNT NOT TO EXCEED TWENTY FOUR THOUSAND ($24,000) TO REPLACE THE BATHROOM STALLS AT BOTH THE HOLLIS PRIMARY SCHOOL AND THE HOLLIS UPPER ELEMENTARY SCHOOL WITH METAL PARTITIONS

MOTION SECONDED BY MEMBER HAYTAYAN

 

ON THE QUESTION

 

Mr. Manley questioned whether it would be replacement or renovation.  Director Siegfried replied it would be replacement of the partitions with renovation being the re-hanging of dispensers, etc.

MOTION CARRIED

4/0

 

MOTION BY MEMBER BEAUREGARD THAT THE BOARD GO INTO NON-PUBLIC SESSION PURSUANT TO RSA 91-A:3II (d) CONSIDERATION OF THE ACQUISITION, SALE OR LEASE OF PROPERTY WHICH, IF DISCUSSED IN PUBLIC, WOULD LIKELY BENEFIT A PARTY OR PARTIES WHOSE INTERESTS ARE ADVERSE TO THOSE OF THE GENERAL COMMUNITY

MOTION SECONDED BY MEMBER MANLEY

MOTION CARRIED

4/0

 

The Board went into non-public session at 5:50 p.m.

 

 

Date __________________________      Signed       ________________________


ACTION ITEMS

 

Vice Chairman Beauregard

 

Provide an electronic copy of the Skillings Report to Director Siegfried (6-10-09)

 

Superintendent Hodgdon

 

Updated job descriptions to be made available by September (5-13-09)

 

Compile a list of FY11 budget discussion items to include:  (5-13-09)

 

-     full-day kindergarten

-     potential for yearly allocation towards digital licensing fee of enVision program (if cannot be purchased on a yearly basis) (6-10-09)

 

Re-visit the SAU-wide busing contract with regard to busing kindergarten students (6-10-09)

 

Dawna Duhamel, Business Administrator

 

Status of scanner software (25 policies require placement on the web site) (5-13-09)

 

Provide a ballpark figure for the cost of snaking the water lines (6-10-09)

 

Director Kelly

 

Update on items being applied for under stimulus funding (5-13-09)

 

Obtain legal opinion on the incorporation, by reference, of procedural detail in KED Policy (5-13-09)

 

Obtain legal opinion on conflict between state and district language surrounding the type of model used for children with disabilities (5-13-09)

 

Provide write-up of pros and cons for each of the models, which could be used for determining whether a child has a specific learning disability with respect to best practices web sites cited in public correspondence dated November 2008 (5-13-09)

Director Mace

 

Provide status update indicating what National Math Advisory Panel Report recommendations

have been implemented to date and a prioritization for implementing additional recommendations (6-10-09)

 

Director Siegfried

 

Seek information concerning the water system infrastructure from John Gregg, Doug Cleveland, Mike McNulty, Skillings Report, and Hutter.

 

Principal Allen

 

Kindergarten busing pilot program targeted for next fall (5-13-09)

 

Look into the idea of a summer reading contest (6-10-09)

 

Look into options for providing additional security at the entrance to HPS (6-10-09)

 

Principal Fowler

 

Ascertain whether the enVision math digital licensing can be purchased on a yearly basis (6-10-09)

 

Look into the idea of a summer reading contest (6-10-09)