HOLLIS SCHOOL BOARD

 

JANUARY 14, 2009

 

MEETING MINUTES

 

A regular meeting of the Hollis School Board was held on Wednesday, January 14, 2009 at 5:10 p.m. in the Community Room of Hollis Town Hall. 

 

Chairman Bill Beauregard presided:

 

Members of the Board Present:         Jim McCann, Vice Chair

Alison Haytayan, Board Secretary

Susan Benz

Maura Loftus

 

Members of the Board Absent:          

                                               

Also in Attendance:                             Susan Hodgdon, SAU41 Superintendent

Elizabeth Allen, Principal, HPS

Candice Fowler, Principal, HUES

Dawna Duhamel, Business Administrator (5:30 p.m.)

Carol Mace, Dir. of Curriculum

Bob Kelly, Dir. of Special Education

 

 

 

 

 

AGENDA ADDITIONS AND DELETIONS

 

Superintendent Hodgdon informed the board of the need for a non-public session.

 

PUBLIC INPUT

 

An unidentified member of the public questioned the availability of a printed agenda, and was provided with a copy.

 

Chairman Beauregard provided a brief overview of agenda items.

 

APPROVAL OF SCHOOL BOARD MINUTES

 

Hollis School Board - Non-Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 12, 2008

 

MOTION BY MEMBER BENZ TO APPROVE AS WRITTEN

MOTION SECONDED BY MEMBER LOFTUS

MOTION CARRIED

5/0

 

Hollis School Board - Non-Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 10, 2008

 

MOTION BY MEMBER BENZ TO APPROVE AS WRITTEN

MOTION SECONDED BY MEMBER LOFTUS

MOTION CARRIED

5/0
 

Hollis School Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 10, 2008

 

MOTION BY MEMBER MCCANN TO APPROVE AS WRITTEN

MOTION SECONDED BY MEMBER HAYTAYAN

 

ON THE QUESTION

 

Mr. McCann stated the desire to include in the minutes, at the conclusion of the discussion on pre-school, the board’s discussion regarding the need to look at expanding the pre-school program in the future.

MOTION CARRIED

5/0

 

CORRESPONDENCE

 

Chairman Beauregard informed the board of a communication received from the Moderator questioning the start time of the annual meeting set for March 18, 2009

 

MOTION BY MEMBER BENZ TO SET THE MEETING TIME FOR THE ANNUAL MEETING AT 7:00 PM

MOTION SECONDED BY MEMBER LOFTUS

MOTION CARRIED

5/0

 

Chairman Beauregard informed the board of two e-mails received with regard to the choice of the special education identification model being utilized by the district.  One of the communications suggested the discrepancy model is illegal. 

 

Mr. Kelly explained; federal statutes came out in August of 2006 instructing the Department of Education to adopt one of the following three Response to Intervention (RTI) models; Response to Research Based Intervention, Alternative Research Based Intervention, and Discrepancy.  On June 30, 2008, the Department of Education passed the option of choosing one of the three models on to the individual school districts.  Mr. Kelly assured the board it is not illegal to utilize the Discrepancy model.  Federal statute states it is not for a state to mandate a Discrepancy model, but gives the latitude of using any one of the three models or a combination thereof.  After extensive review with administrators and staff, the unanimous decision was to continue utilizing the Discrepancy model. 

 

Mr. Kelly informed the board the Department of Education is working with a large committee to review model types and the State School Board Association is looking at other states and have models they are trying to synthesize into possible alternatives.  Although the Discrepancy model is being proposed to the board for formal adoption as a policy, when other models become available they will be considered for possible edification.

 

Mr. Kelly cited evaluation timelines for compliance with RTI (45 days with maximum extension of 15 days with parent consent).  Another regulation states if the evaluation report is available and requested it should be available to the parents five (5) days prior to the meeting.  In an average month, that allows for less than 28 days.  It is believed utilizing Response to Intervention (RTI) could result in a large number of false positives.  It was felt a 28-day response to arrive at a diagnosis or eligibility determination was not the way the district wanted to utilize the RTI program.  In the future, it is likely that data will be used in a dovetailed way along with the Discrepancy model. 

 

He went on to say the Discrepancy model is well founded, has been utilized since the commencement of IDEA back in the ‘70s, we have successfully employed it, and it is something that has maintained appropriate identification with stabilized percentages. 

 

Mr. Kelly further explained, in terms of the RTI, these are the early intervening services that came out with the federal reauthorization in 2004.  It is not a mandate, but something that is encouraged.  As an example, if someone appears to need assistance whether it be in math, reading coaching, etc. (not specific to regular education or special education), these interventions are provided, and used to collect data on the response to the intervention.  Many of those RTI models are a 6-8 week type model (data which is still utilized).  Stated the RTI models collect data (screening and mid-point) and have to do with looking at an individual’s response within a 4-6 week period.  If the response isn’t as much as is desired, the amount of intervention is increased and checked again in another 4-6 weeks and then repeated again (three tier process).  Although this process is conducted, we do not rely upon it solely for the identification process. 

 

The Discrepancy model looks at an individual’s aptitude (intellectual capabilities) relative to achievement levels.  He went on to state although the Discrepancy model is what is proposed as policy, any and all available data is being utilized. 

 

Mr. Kelly stated the RTI is time consuming, and if used solely has a high probability of false positives when having to make that decision within the state’s time limitations.  Currently, if the RTI results in a referral to special education the testing and achievement is done through the Discrepancy model to determine eligibility, and would result, if eligible, in specialized instruction under special education.  Ms. Haytayan questioned the probability of false negatives utilizing the Discrepancy model.  Mr. Kelly responded it is as close to zero as can be achieved as what is being conducted is a formal, standardized, one-on-one assessment of specific achievement skills, which produce scores to show whether an individual is commensurate with their age and grade.  Mr. Kelly commented the Discrepancy model is ten-fold more complex and comprehensive than any of the screening data used in RTI models. 

 

It is believed there may be confusion around some of the terms.   Superintendent Hodgdon suggested some of the confusion might arise from the RTI literature, which promotes the concept of not waiting until kids fail.  Chairman Beauregard stated his desire to move forward with staff recommendation, and acknowledged the need for providing additional information to the public on the issue.  Suggested the board schedule the issue for discussion at a subsequent meeting.  Asked staff to reach out to parents to gain an understanding of the concerns.

 

The first reading of the IHBAA Policy was accepted.  The policy will be posted on the website and included on the agenda for the next board meeting for a second reading and additional public input.

 

Mr. Kelly reiterated, until a formal policy is adopted, the district will continue with the current practice.  When asked, Mr. Kelly stated adoption of a formal policy would not restrict the district from utilizing other materials.

 

Superintendent Hodgdon added the State of Maine mandated all districts adopt the RTI model as their identification model and now have a great deal of difficulty trying to meet the timeline and make an accurate decision for the very reasons cited.

 

FY10 BUDGET DISCUSSION

 

Enrollment forecast

 

Chairman Beauregard remarked another steep decline in population for the 2009/2010 school year has been forecasted by NESDEC.  This year’s forecast was 736 students (K-6).  Actual is 719.  Forecasted number for the coming year is 687.  Questioned whether the forecasted amounts would suggest a smaller number of classes in the coming school year.

 

Superintendent Hodgdon informed the board of a conversation with Don Kennedy of NESDEC wherein he stated rather than relying on birth information from towns, they look to the Department of Public Health to be able to look at out-of-state births as well, which may have an impact on their numbers skewing somewhat higher.

 

Principal Allen added a better understanding would exist at the conclusion of the kindergarten and first grade registration at month’s end.  Registration time was changed to better accommodate working parent registration (6:00 – 8:00 p.m., January 27, 2009/February 3, 2009 snow date) in the hopes of avoiding registrations trickling in as they have in the past.  Principal Fowler commented HUES is losing 142 students to the Co-op and gaining 89-90 students (typically have an additional 10-15 students).  Some adjustments in her budget have been made based on lower student numbers (took out 3 assistants).  Also looking at going from six to five 4th grade classes and from five to six 5th grade classes.  Also have five 5th grade classes going into six 6th grade classes.  Her recommendation is to continue with the six 6th grade classes. 

 

Chairman Beauregard remarked where we were on the high class size in 6th grade this year, we will be on the low class size (21-22) in the coming year.  Questioned which of the educational specifications the district is following.  Principal Allen responded the state has recommended (not mandated) a lower class size (18-22). 

 

Chairman Beauregard stated what is forecasted is to keep 1st, 2nd and 3rd grades flat, 4th grade would lose a section, 5th grade would gain a section, and for there to be 113 students for 6th grade classes.  Principal Fowler reiterated the proposed approach for 6th grade is to maintain the six 6th grade classes thereby reducing class size for the coming year, and noted if we were to reduce the number of classes, the model indicates the need to increase that again next year.

 

A brief conversation ensued with regard to the unpredictability of enrollment numbers over the next several years given the economy, i.e., families considering utilization of public over private schools, home sales, etc.  Superintendent Hodgdon mentioned a conversation she had with Mr. Kennedy wherein he stated 70% of home purchases have elementary school age children, 20% middle school age children, and 10% high school age children.

 

When asked, Superintendent Hodgdon provided her recommendation to maintain the current budgeted level at 6th grade.  Chairman Beauregard questioned whether the smaller class sizes would decrease the need for other positions.  Principal Fowler remarked 6th grade does not have classroom assistants.  There is a grade level paraprofessional for special education students, and the number of special education students going from 5th to 6th grade is large (25-26 students).

 

Budget Committee Information Requests

 

In response to questions posed by Chairman Beauregard, Superintendent Hodgdon stated the Cohert Survival ratio is based on a 3-5 year average.   Three years is the most accurate yet they always double-check it, and in the instance of a larger 5th grade class they would use years 3 and 4.  The source of birth and enrollment data is the Department of Health (which is always a year behind but provides additional information, which is helpful).  Birth data is reported for the calendar year.  Remarked there is a close correlation between the calendar year and the number of kindergarten students, which is factored in. 

 

Ms. Duhamel will provide, in time for the public hearing, a listing of contracts that are in place. 

 

With regard to the change in the substitute nurse daily rate, the consensus of the board was that a prior discussion had occurred and a decision made to raise the rate from $65/day to $100/day.  However, notation of the change could not be found in a review of meeting minutes.

MOTION BY MEMBER BENZ TO REAFFIRM THE SUBSTITUTE PAY RAISE FOR NURSES TO ONE HUNDRED DOLLARS ($100) PER DAY

MOTION SECONDED BY MEMBER LOFTUS

MOTION CARRIED

5/0

Budget Review

 

Ms. Duhamel provided the board with amendments for the FY10 proposed budget inclusive of a last-minute change in the expendable trust (copy attached). 

 

Chairman Beauregard informed the board of the Budget Committee’s review of the town budget and subsequent request for the Selectmen to propose a list of cuts to a budget that came in under guidance.  The Budget Committee is attempting to keep the overall tax rate increase as close to flat as possible.

 

Ms. Duhamel remarked if the proposed adjustments were accepted, the adjusted budget total of $11,338,489 would represent a .14% ($16,145) increase over FY09 exclusive of the items included on the Needs Priority Listing.

 

With regard to lines 10-13 of the proposed adjustments, Mr. Kelly informed the board the reductions are based on the determination the anticipated out-of-district placement(s) can be addressed in-district.  However, a teacher position will be needed.  The amount reflected is the salary amount for the remainder of FY09 and the entirety of FY10 (Step 1 Masters +30 in FY09 and Step 2 Masters +30 in FY10).  At the conclusion of FY10, the position would no longer be required.  Superintendent Hodgdon stated her agreement with the position and requirements for the specific skill set needed.  The position would include a statement that continued employment is contingent on the student remaining in the Hollis School District.  When asked, Principal Fowler cited some additional work the individual would perform in support of some of the intensive needs at the 5th grade level as a special education teacher. 

 

Chairman Beauregard questioned whether any of the existing, highly qualified paraprofessionals were considered for the position.  He was informed they would have to be hired as a teacher in order to be considered.  Mr. Kelly added a paraprofessional, by definition, cannot design instructional programs.  Superintendent Hodgdon assured the board of the efforts to recruit from within when possible.  The position was posted internally and in newsprint. 

 

Line 14 (Teacher Retirements) would be reduced by $2,955. 

 

Line 15 (Retirement Benefit) would be eliminated ($47,024) as no retirements were declared by the cutoff date of January 1st

 

Line 16 (Tuition) - The firm number for programmatic needs is now known, and has resulted in a reduction.  The budgeted amount for transportation did not change as cost sharing had been assumed.

 

Lines 17 & 18 (Heating Oil) would be reduced by $29,250 and $27,907 respectively.  Given the economy it is believed a major increase in oil prices is not likely, and, if necessary, could be addressed within the $95,000 contingency. 

 

The Hollis revenue amount for English as a Second Language (ESL) is now known to be $41,512 (2/3), which would be subtracted from the bottom line and bring the proposed budget (prior to addressing the Needs Priority Listing) $25,000 under the FY09 budgeted amount.

 

Personnel & Benefit Adjustments

 

Ms. Duhamel stated the adjustments as wage numbers being replaced with actual and re-alignment of where wages are listed. 

 

Lines 49-53 are related to personnel movements, i.e., adjusting retirement and payroll taxes in accordance with payroll changes. 

 

Line 49 represents medical buyback, administration teacher support, and an increase in contingency from 6 to 7 plans ($95,760) to support the potential for plan movement.  Contingency for movement of 5 to 6 plans is routine for budgeting, however, given the economy it was believed prudent to allow for 6 to 7.

 

Line 54 relates to a change in benefits (26 to 52 weeks), which dictated a change in premiums. 

 

Ms. Duhamel stated page 3 is inclusive of all adjustments made to date.

 

Needs Priority Listing

 

The total needed to fund all items remaining on the Needs Priority Listing was $77,007. 

 

The following items were noted:

 

-                      Math textbooks ($85,000) will be funded out of the FY09 budget (a number of variables such as a savings of $60,000 resulting from three teacher positions coming in at a rate lower than that of their predecessors allow for this allocation.).

-           Maintenance fees will be funded out of the FY09 budget.

-           The maintenance worker position on the new position summary can be eliminated as well as the benefit portion (proposal to move a .8 position to a full-time position has been altered to two part-time positions without benefits).

 

Mr. McCann questioned what the Budget Committee anticipates being returned as end of year surplus.  Chairman Beauregard did not believe that number to be pre-judged.  Mr. McCann spoke of a previous discussion related to that issue.  Chairman Beauregard touched on the remaining $95,000 contingency as well as the contingency for health care.

 

Lines 10-12 (Math Coach/Literacy Coach/Secretaries) Chairman Beauregard questioned whether funding could be found in the current budget proposal through savings in other positions that may not be determined until June 2009.  Admitted the idea was risky, as recent discussions have shown we are unable to make any projections around IEP meetings and individual paraprofessionals versus group paraprofessionals.  Believes this is reviewed at year-end based on the needs of the students.  Spoke of the Department of Education recommendations in their 2007 report that consideration is given to group paraprofessionals.  Asked if the exercise of looking into the current ratio of group paraprofessionals versus individual paraprofessionals could be used to identify potential funding for the coaching positions. 

 

Requested a comparison of the number of students on IEPs this year versus those in the last five years as well as information on the number of paraprofessionals assigned to individual IEPs; one-on-one, reduced ratios; one-to-two and one-to-three and resource room (to include speech paraprofessional).  Mentioned the increase in the Co-op budget due to student movement, and asked if there would be revenue offset associated with the moves.  Mr. Kelly responded there would be no delta change due to the new 4th grade assignment and incoming students. 

 

When asked about the goal of creating a less restrictive environment, Principal Fowler explained, if the situation calls for a one-on-one paraprofessional, and, at some time, it is felt the student can move to a less restrictive scenario (which can only be done on an individual trial basis with parent and teacher consent), if successful over time, the student can be moved to a shared paraprofessional scenario.  However, the process is lengthy.

 

Line 27 (Additional Equipment) Principal Fowler suggested the Soundfield systems could be removed as grant funding is being pursued.

 

Lines 25 & 26 (Replacement Equipment, Computer/Computer Equipment) Ten thousand dollars ($10,000) exists within the budget, which could be sufficient.  Working with PTA (auction) on a laptop lab.  Lines also include items such as site license software, ink, printer cartridges, toner, etc.  Looking into cost reduction measures such as networking copiers.

 

Lines 22-24 (Equipment, Health/Academic Competition/Additional Equipment, Science) Principal Allen stated could be removed.

 

Line 12 (Secretaries) Principal Fowler explained the increase would be for two secretaries to go from 230 to 260 days a year to cover the span of July 1st to mid August.  A brief discussion ensued with regard to the need for coverage both in person and over the telephone during this timeframe.  The decision of the board was to reduce this line item by 50%.

 

It was felt one (1) of the seven (7) budgeted contingency health plans could be reduced to allow for the additional funds needed to cover the remaining items on the Needs Priority Listing.

 

Expendable Trust

 

Mr. McCann questioned whether any of the planned maintenance items could be reversed out.  Ms. Duhamel listed the items being carried in the expendable trust fund as funding for paving, cyclical preventative maintenance, and the addition of a boiler as HPS (experiencing a problem that will require replacement next year).  The full cost of those items is approximately $37,000.  There are a few items that are lower than anticipated at this time, which may leave a $23,000 balance.  Due to maintenance overruns, have reduced that number by $10,000.  Anticipate approximately $13,000 remaining in the trust after the stated expenses.  This $13,000 could be utilized towards the Needs Priority Listing.

 

As a point of interest, Ms. Duhamel stated the amount spent on negotiations was approximately $28,000 against a budgeted amount of $20,000.

 

Principal Allen stated Line 18 (Additional Equipment) could be removed. 

 

With the aforementioned adjustments, the proposed FY10 budget ($11,322,203) is $141 under the FY09 budget.

 

General Fund Estimated Revenues

 

Ms. Duhamel stated the Preschool tuition and interest income as actual revenue.  The SAU rent is revenue, but is transferred to the Expendable Trust Fund.  Miscellaneous revenues include the revenue offset for ESL as well as other small miscellaneous items.  Also listed is the school trust fund revenue.  Chairman Beauregard questioned why revenue amounts would not be included in the final proposed budget to show a larger reduction from the FY09 budget.  Ms. Duhamel’s response was that they could be included.  The delta between FY09 and FY10 is truly what can be used to offset the budget. 

 

ADMINISTRATIVE REPORTS

 

2008-2009 School Calendar

 

Superintendent Hodgdon informed the board the 2008/2009 school year calendar had five (5) snow days built in.  However, to date, seven (7) snow days have been used.  This places the last day of school at June 24th.  Considering the possibility of additional snow days being needed, if two additional days were required, the end of the school year would be pushed out to June 26th, which would still allow the district to meet contractual obligations. 

 

If additional days were required beyond that, although reluctant to do so, Superintendent Hodgdon suggested consideration could be given to recapturing a day through converting the scheduled early release days (February 12th, March 23rd and April 15th) to full-time student days, which would provide the number of hours needed to be considered a full day.  If necessary, we could apply for a waiver for an additional day.

 

Superintendent Hodgdon informed the board she looked to a Technical Advisory the New Hampshire Department of Education published in July of 2007 and reviewed the definition of a school year according to RSA 189:1 and 189:24.  There is some confusion as there are B and C versions of the school calendar.  The B version is based on hours and, in the case of elementary schools, requires at least 945 hours of instructional time.  The C option is based on number of days, and requires at least 180 days of instructional time.

 

The next section of that said the school day of an individual student shall not exceed 8 hours of instructional time.  The calculations were done, and determined we do not exceed the 8 hours of instructional time (5 hours 45 minutes at HUES and 5 hours 25 minutes at HPS) under the version B where we are tracking 945 hours. 

 

The next section speaks to the school shall have in its school calendar an additional ten (10) days of at least six (6) hours in duration to provide for instructional time lost due to inclement weather.  However, that also includes staff development days and parent/teacher conference days.  If the total of those days comes to ten (10) the calendar is acceptable. 

 

She cited the need to determine whether the school district operates under version B or C. 

 

The requirement, under the 945-hour school year, is for school to remain open for at least 3.5 hours of instructional time to be considered a full day and 2.5 hours of instructional time under the 180-day school year.  Mr. McCann stated his belief in order to be considered a full day of school, lunch has to be served.  It was also noted that early release days are already considered full days under version C, which is believed to be the option utilized by the district.

 

Another suggestion was the possibility of adding time to the beginning or end of a normal school day.  This, however, was felt to be disruptive to after school activities as well as busing schedules.  It was noted the option of making up missed days during vacations would be problematic for many reasons including the requirement for 95% attendance under NCLB. 

 

Superintendent Hodgdon questioned whether the board felt there was need, at this point in the year, to make a decision concerning recapturing day(s) if only to provide families enough time to plan accordingly.  Chairman Beauregard remarked there is not sufficient information for the board to provide guidance; therefore, the board will support the direction chosen by the Superintendent.

 

Principal Fowler remarked an update will be provided in the PTO newsletter informing parents neither of the upcoming vacation dates would be utilized to address the additional snow dates, and that, at this time, the end of the school year is scheduled for June 24th.

 

Chairman Beauregard asked for a status on the request for consideration of extending advance pay to staff that experienced financial hardship as a result of the six (6) consecutive snow days. 

 

Principal Fowler cited the appreciation of those impacted.  As of this time, she has two (2) paraprofessionals who would want to take advantage of a pay advance with pay back over a period of time.  Principal Allen also included the kitchen staff in her discussions and has ten (10) individuals who have expressed an interest in taking advantage of such an offering.

 

Principal Fowler stated she proposed the idea of advancing all or a portion of the six (6) days missed with payback being at a rate of one (1) day per pay period one of which could be attributed to a personal day. 

Chairman Beauregard questioned whether personal days were at the discretion of the principal.  Superintendent Hodgdon cited a legal distinction of a personal day being a day you cannot be at work.

 

Superintendent Hodgdon expressed her support of the concept, and cited her confidence in the Principals having determined the need to be genuine.  She remarked the Co-op has made the determination not to participate in such an offering. 

 

Chairman Beauregard questioned whether those who choose to participate would be required to sign a payback agreement.  Ms. Duhamel remarked there would be an agreement signed by the employee, Principal, and Superintendent and provided to payroll.  However, time would be needed for implementation.

 

MOTION BY MEMBER MCCANN TO EXTEND TO THE SUPPORT STAFF OF BOTH SCHOOLS WHO WERE IMPACTED BY THE SIX (6) DAY ICE STORM THE OPTION, IN THE NEXT PAY PERIOD, OF RECEIVING SIX (6) DAYS OF PAY AND THEN REPAYING THOSE FUNDS BACK OVER THE FOLLOWING CONSECUTIVE PAY PERIODS IN EQUAL AMOUNTS OF ONE (1) DAY PER PAY PERIOD, AND THAT THIS DOES NOT CONSTITUTE A PRECEDENT

MOTION SECONDED BY MEMBER BENZ

 

ON THE QUESTION

 

Chairman Beauregard stated the need to discuss the issue with legal council with regard to the union leadership preparing a sidebar agreement.   Superintendent Hodgdon added she would speak with the union representatives to discuss work being done with the membership to better prepare them for such an occurrence in the future. 

MOTION CARRIED

5/0

 

Superintendent Hodgdon informed the board, due to the number of lost instructional days, the coming term’s report card date has been moved from March 20th to March 27th.

 

Business – Managing Unplanned Cost Increases, FY09 Expenditures/Revenue Update

 

Information provided to the board.

 

Curriculum – Data Driven Decision-Making, Writing Curriculum Evaluation, Math Plan Report Volume II

 

Ms. Mace informed the board the math report has been updated to reflect board feedback, and has been posted to the SAU and Hollis websites.

 

Chairman Beauregard touched on previous discussions concerning the formation of a committee to study the effective models for highly able students.  Superintendent Hodgdon stated her desire to take a comprehensive approach, which would include enrichment, extension, and challenge for students within a particular content area at their grade level.  Stated there is also discussion at the middle and high school level around being prepared for highly able students and the impact(s) of that.  Have just begun conversations with the middle and high school principals around the new state mandates concerning assessment as well as an alternate learning opportunities policy.  Taking a comprehensive look at highly able students that encompasses not just keeping them in their current setting, but also for those students who are so highly able that we are going to accelerate them through grade levels and perhaps across districts.  She anticipates resuming these discussions at the end of the budget season.

 

Maintenance – Hiring Hutter Checklist, Water District Report, Expendable Trust Final Quotes

 

Information provided to the board.

Schools – Principals’ Reports

 

Superintendent Hodgdon informed the board the candidate for the position of Special Education Teacher at HUES, Heather Sylvia, has a BS and MBA from D.W. College and MED in Elementary Education and General Special Education from Rivier, and will come in as a new teacher.  Recommending she start at Masters +30 Step 1 at a salary of $21,635.76, which is a pro-rated amount to January 20th.  IEP requirements required a start date ahead of board approval.

 

MOTION BY MEMBER BENZ TO ACCEPT THE SUPERINTENDENTS RECOMMENDATION AS NOTED

MOTION SECONDED BY MEMBER MCCANN

MOTION CARRIED

5/0

 

Superintendent Hodgdon informed the board Nichole Callier of HPS has requested a leave of absence from approximately April 10th to the end of the school year and through the first trimester of the 2009/2010 school year (maternity leave).

 

MOTION BY MEMBER BENZ TO APPROVE THE REQUEST FOR LEAVE OF ABSENCE AND EXTEND THE BOARD’S CONGRATULATIONS

MOTION SECONDED BY MEMBER MCANN

MOTION CARRIED

5/0

 

Superintendent Hodgdon informed the board of a request by Julie Somorrostro for an extension of family leave until the 2009/2010 school year.

 

MOTION BY MEMBER BENZ TO APPROVE THE REQUEST FOR AN EXTENSION OF FAMILY LEAVE

MOTION SECONDED BY MEMBER MCCANN

MOTION CARRIED

5/0

 

Superintendent Hodgdon informed the board of a request by Lisa Stone of HUES for a leave of absence from approximately May 28th through the end of the school year.

 

MOTION BY MEMBER BENZ TO APPROVE THE REQUEST FOR LEAVE OF ABSENCE AND EXTEND THE BOARD’S CONGRATULATIONS

MOTION SECONDED BY MEMBER MCCANN

MOTION CARRIED

5/0

 

Chairman Beauregard requested additional information be provided with regard to the Assistant Special Education Director position anticipated to start July 1st, i.e., job description for the Hollis School District, objectives for year one, etc.

 

Superintendent Hodgdon informed the board candidates for the Director of Maintenance position were interviewed on Monday.  Of the three interviews, there are two finalists who are extremely high quality.  Ms. Duhamel is in the process of reference checking.  As the position reports to her, she will make the final determination.

 


BOARD DISCUSSION

 

The board discussed the need to meet to address policy issues.  The suggestion was made to meet prior to the Budget Review meeting at 5:00 p.m. on February 11th.  Chairman Beauregard will ascertain the availability of the meeting room. 

 

Policy Updates

 

·         DFA, EBBC, GBAA, JBAA, JICK, GBCD, JLC

·         ILBA, JLDBA, IJOC, EEAEA

·         Suitability to Hollis School district: IFA, IHBI, IHCD, IK, IKAA, JBAA, JICFA

 

MOTION BY MEMBER BENZ TO ACCEPT THE FIRST READING OF THE ELEVEN (11) POLICIES IDENTIFIED IN THE FIRST TWO BULLETS

MOTION SECONDED BY MEMBER MCCANN

MOTION CARRIED

5/0

 

COMMITTEE REPORTS - None

 

NON-PUBLIC SESSION

 

MOTION BY MEMBER MCCANN THAT THE BOARD GO INTO NON-PUBLIC SESSION PURSUANT TO RSA 91-A:3 II (a) TO CONSIDER COMPENSATION OF A TOWN EMPLOYEE AND PURSUANT TO RSA 91-A:3 II (c) TO DISCUSS A MATTER, WHICH IF DISCUSSED IN PUBLIC, WOULD LIKELY AFFECT ADVERSELY THE REPUTATION OF A PERSON, OTHER THAN A MEMBER OF THE BODY OR AGENCY ITSELF

 

MOTION SECONDED BY MEMBER LOFTUS

 

A Viva Voce roll call was conducted, which resulted as follows:

 

Yea:     Bill Beauregard, Jim McCann, Alison Haytayan, Susan Benz, Maura Loftus

                                                                                    5

Nay:                                                                                         0

MOTION CARRIED

 

The Board went into non-public session at 9:45 p.m.

 

 
 

Date __________________________      Signed       ________________________