Hollis School Board

Hollis Upper Elementary School

May 7, 2008 PUBLIC MINUTES

 

Bill Beauregard, Chair

Jim McCann, Vice Chair

Alison Haytayan, Secretary

Susan Benz

Maura Loftus

 

Rich Pike, Superintendent of Schools

Carol Mace, Director of Curriculum

Dr. Gail Paludi, Principal HPS

Carol Thibaudeau, Principal HUES

Candi Fowler, Assistant Principal HUES

Dawna Duhamel, Business Administrator

 

 

Bill Beauregard called the Public Session to order at 6:10pm

 

Additions and Deletions to Agenda

 

Principals requested that a discussion of test scores be added to Non Public session.

 

Approval of Board Minutes

 

Minutes of 22 April 2008 were reviewed. Slight corrections made include the specification that Alison Haytayan and Susan Benz be added to the HPS Principal Search committee.

Jim McCann makes a motion to accept minutes of 22 April as modified. Maura Loftus seconds the motion.  The motion carried by a vote of 4 yes, 0 no.

 

Non-Public Minutes of 22 April 2008 were reviewed.

Jim McCann makes a motion to accept Non-Public Minutes of 22 April. Maura Loftus seconds the motion.  The motion carried by a vote of 4 yes, 0 no.

 

Public Minutes of 8 April were reviewed.

(Alison Haytayan arrived at 6:20pm).

Slight modifications were made including adding that the board went into Non Public at 4:39pm.

Jim McCann makes a motion to accept minutes of 8 April as modified. Maura Loftus seconds the motion.  The motion carried by a vote of 5 yes, 0 no.

 

Public Minutes of 8 April - 1st Addendum (2nd Public Session, resuming at 6:25pm on that date) were reviewed.

Slight modifications were made including spelling of SERESC.

 

Short policy discussion occurred – Bill Beauregard wondered how many non-online policies we were missing – can we hire someone to look at the hard copy book of these at the SAU? Bill is willing to scan these missing policies.

 

Other changes to minutes discussed including naming these minutes the 1st Addendum to Public Minutes of 8 April.

Jim McCann makes a motion to accept 1st Addendum to 8 April 2008 Public Minutes as modified. Maura Loftus seconds the motion. The motion is carried by a vote of 5 yes 0 no.

 

Public Minutes of 18 March 2008 were reviewed.

Jim McCann makes a motion to accept 18 March 2008 Public Minutes. Maura Loftus seconds the motion. The motion is carried by a vote of 5 yes 0 no.

 

Public Minutes of 10 March 2008 were reviewed.

Jim McCann makes a motion to accept 10 March 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Non-Public Minutes of 10 March 2008 were reviewed.

Jim McCann makes a motion to accept 10 March 2008 Non-Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Public Minutes of 21 February 2008 were reviewed.

Jim McCann makes a motion to accept 21 February 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Public Minutes of 13 February 2008 were reviewed.

Jim McCann makes a motion to accept 13 February 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Discussion around the Feb. 12 2008 Minutes – they are not in packet. Decision made to table these until June meeting.

 

Public Minutes of 8 February 2008 were reviewed.

Jim McCann makes a motion to accept 8 Februa ry 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

1st Addendum to Public Minutes of 8 February 2008 were reviewed.

Jim McCann makes a motion to accept 1st Addendum to 8 February 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Non-Public Minutes of 8 February 2008 were reviewed.

Jim McCann makes a motion to accept 8 February 2008 Non-Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Public Minutes of 9 January 2008 were reviewed.

Jim McCann makes a motion to accept 9 January 2008 Public Minutes. Susan Benz seconds the motion. The motion is carried by a vote of 3 yes 0 no.

 

Meeting took brief recess at 7:00pm

Meeting reconvened at 7:06pm

 

 

Correspondence:

 

Rich Pike read a letter/email from an individual concerned that the meeting was changed from the usual 2nd Wednesday of the month to May 7th.

 

Rich Pike read a letter of resignation from Eileen Kidder. Jim McCann made a motion to accept with regret the resignation. Maura Loftus seconded the motion. Motion carries 5-0.

 

Rich Pike read a letter from Amye Renaud asking for family leave for ‘08/09 school year. Jim McCann made a motion to accept. Maura Loftus seconded the motion. Motion carries 5-0.

 

Brief discussion about whether teachers need to notify the district about when or if they are returning. Gail Paludi indicated that their contracts do not specify. Other districts have indicated 31 March is a deadline.

 

Rich Pike read a letter from Nicole Gott asking for family leave from mid November 08 through June ’09.  Jim McCann made a motion to accept. Maura Loftus seconded the motion. Motion carries 5-0.

 

Rich Pike read a letter from Julie Somorrostro asking for family leave from Oct ’08 through June ’09. Jim McCann made a motion to accept. Maura Loftus seconded the motion. Motion carries

5-0.

 

Rich Pike read a letter from Amy Cassidy asking for family leave from June 16th through the end of the school year, returning part time in September and fulltime in October. Discussion ensued about Dawna Duhamel’s work with Amy on the cost projections for school lunches. Decision made to table discussion until later in the meeting. Jim McCann made a motion to accept request for leave. Maura Loftus seconded the motion. Motion carries 5-0.

 

Bill Beauregard mentions that he was called about the placement of the recycle bin at the school from a citizen who thought it resembled a sign and thus fell under the Hollis Historic District’s signage rules.  Candi Fowler said that the schools are exempt from the rules in the Historic District. The recycling program is a money maker for the schools and should be encouraged.  Gail Paludi mentioned that the placement was ideal both for the children’s safety and truck access to empty the dumpster.

 

 

 

 

Board Discussion

Policies

 

i)                    GCE – Part time and Substitute Professional Staff Employment (2nd Reading).  GCE is a local version of NH Policy GCG. The change shortens the 20 day waiting period to 10 days for full salary/benefits. The board did not receive the full draft of the amended policy since it is in hard copy only. Bill Beauregard took the hard copy and will scan it for reading. Board decided that next reading will be final reading.

ii)                   IHBA – Programs For Pupils With Disabilities (2nd reading). Discussion ensued around the various versions of this policy and why specifically ADA and NH Law was dropped from the 2nd paragraph. Action given to Rich Pike to clarify this with the lawyer and Bob Kelly. Candi Fowler expressed her desire to get this policy approved by the end of May in time for the next SPED site visit.  Jim McCann made a motion to accept the policy as modified by Atty Dean Eggert.  Maura seconded the motion. Motion carries 5-0.

iii)                 ILD – Educational Questionnaires, Surveys, and Research (2nd Reading).  Discussion ensued around some changes. First paragraph should change ‘school district’ to ‘superintendent’. The rest of the changes were rearranging of the original ILD for modification to the local version. Maura Loftus asked who is qualified to develop and interpret surveys. Jim McCann replied that it is meant to be open-ended and that it is desired that someone who has experience with surveys or who has had training would volunteer to help.  After discussion it was decided to modify the sentence to read “The Superintendent shall insure that the surveys and tabulation of data is done or assisted by a person qualified….”

                  It was asked if this could be a final reading with the modifications. Jim McCann made  a motion to accept this review as a final reading. Alison Haytayan seconded the motion. Motion carries 5-0.  Jim McCann made a motion to accept this policy as revised. Alison Haytayan seconded the motion. Motion carries 5-0.

 

B. Bills in the Legislature with budget or administration impact

 

Discussion ensued around House Bill 1645. If this bill is not passed it has a 300K impact to the budget. The NH Retirement board is made up of mostly union members.  Bill Beauregard stated that he is concerned that the HSB doesn’t pay enough attention to State Bills. Senator Gottesman attended the last Selectman’s meeting. He has not taken a position at this time. Gail Paludi mentioned that the Teachers Union is active on this issue and are writing letters. Rich Pike said that he had previously suggested a formation of an Executive Committee comprised of all three  Board chairs and the SAU chair to discuss legislative issues with the Senator on a regular basis.

 

Committee Reports

 

District Report Card Committee: Susan Benz reported that they will be meeting Friday, May 9th.

 

Communications Committee: Jim McCann reported that they will be meeting soon to discuss survey infrastructure.

 

Administration Reports

 

Business Administration

Dawna Duhamel gave the Business Administration Report. She stated we are in good shape financially so far. We might want to allocate money up front to address changes in oil prices. Discussion ensued around pooling energy purchases town wide to save money.

 

Discussion ensued over some specific line items in the Monthly Expenditure Report. In many cases, the balances are there due to timing of the expense. Health insurance costs were mentioned. Ms Duhamel mentioned that once open enrollment is completed, we will know if there will be an impact or a surplus.  There was discussion around the SAU building lease. It appears that one for last year was never signed or created. Ms Duhamel has a new lease and will email to the Board Chairs for signature. Ms Duhamel mentioned that Sheila O’Donnell has given her notice. It’s difficult to replace this position as salary and benefits are always an issue. Alison Haytayan asks if the position can be out-sourced? Ms Duhamel is looking into it. Cross training is occurring and 2 staff members have been cross trained on payroll tasks.

 

Discussion ensued around Food Service and the costs.  No cuts can be made in labor services. We can’t make cuts in the quality of the food purchase. Dawna Duhamel’s gut feel is that we may have to increase the price of hot lunch in the fall to cover the increase in food prices. This is a moving target due to oil prices.  Jim McCann asked if we can give Amy Cassidy free reign in choosing her sources for food?  Ms Duhamel mentioned that Amy is online constantly looking for the best deals and also tries to buy locally.  A decision around the price of hot lunch will be made by July ideally.

 

Hutter Analysis Report

Bob Blais was absent from the meeting. Dawna Duhamel has the spreadsheet and needs to review it with Bob and the plan is to present to the board next month. Bill Beauregard asked about an Energy Audit. There were comments around the uneven heat distribution in the buildings and Mr. Beauregard asked that Bob Blais look at this.

 

Superintendent Report

Rich Pike nominated Jamie Pelletier for a position as a 4th grade teacher B, Step 3, salary of $38,065. Jim McCann made a motion to accept this nomination. Maura Loftus seconded the motion. Motion passed 5-0.

 

Rich Pike nominated Robert Pooler for a position as a 4th grade teacher M, Step 3, salary of $41,067. Jim McCann made a motion to accept this nomination. Maura Loftus seconded the motion. Motion passes 5-0. 

 

Rich Pike discussed the superintendent transition. He has had two meetings with Susan Hodgdon. Susan was involved with the principal selection in Brookline. 

 

The search for a new HPS principal has begun. An organizational meeting is scheduled for May 12, 2008.  Carol Mace has some tentative timelines which were distributed. The interview date with the School Board is June 23rd with the decision to be made immediately following.  There have been 12 applications received so far. The search committee is currently comprised of: Carol Mace, Rich Pike, Alison Haytayan, Jim McCann, Marybeth Carroll, Madelon Anderson, Candi Fowler, Deb Trottier, Linda Walsh, Mary Ann Simco, Leslie Russell, and Maureen Chorma.

 

Candi Fowler mentioned that she is starting her search for the Assistant Principal at HUES.  She has a committee established and will be holding interviews on 5/19 and 5/22. There are 6 candidates for the position.

 

At this point in the meeting, Susan Benz and Alison Haytayan asked if the meeting agenda could be rearranged so that the administration could leave earlier.  Bill Beauregard wanted the staff to hear about the policies the Board discussed in case they had input.

 

HPS Principal Report

Gail Paludi read some highlights from her report. There was a Parent Information Forum for parents of incoming 1st graders held on May 7th. Mrs. Birch and Gail wrote and received a grant from NH AIR to assist with funding for the Outdoor Classroom. Gail also wanted to publicly thank Brian Cormier, Eagle Scout, for the great job he did rebuilding the trails, creating signs, and benches for the trails behind HPS.

 

HUES Principal Report

Carol Thibaudeau mentioned that Officer Kevin Irwin was honored at the school for receiving the NH DARE officer of the year. Gail Ansaldo, the school nurse, should be commended for all the work she has done certifying the teachers and staff in CPR. 78% of the HUES full time staff are CPR/AED/Pediatric First Aid certified. 

 

Susan Benz asked about the PTA donations raised for the new audio systems for the classrooms. Candi Fowler reported that over $7,000 was raised at the auction and she is looking into what we can purchase. Our original quote from the audio company assumed 30 classrooms. This will be a smaller purchase.

 

NWEA testing is occurring this week and we should have data by the end of May.

 

Curriculum Report

Carol Mace reviewed her latest version of the Hollis Math Program Evaluation.  On her follow up summary, Carol mentioned that there is no need to revise the Everyday Math unit tests as they do not specify which algorithm to use to solve the problems.  There will be team meetings held among the teachers, and the plan is also to send a letter home to parents soon.  Practice sheets

that the students are using will be appropriate to their level of mastery.  Bill Beauregard asked that the team also consider using problems from Math Counts and Math Olympiad to help develop enrichment programs. Bill also mentioned contacting BU and Tufts for assistance.

 

There was discussion on the timeline of the evaluation.  The Board agreed that the timing of Phase 1 and 2 seem good. Several programs will be looked at for budgeting purposes in the fall. The piloting of these programs may be extended to insure that the correct decision is made and not rushed.  Bill Beauregard expressed concern that Phase 3 might seem too rushed.  Carol agreed that adding a couple more months would be preferable.  The Board agreed that we are addressing some of the stronger concerns about teaching the basic algorithms in Phase 1 and that this is a good approach.  Carol Mace plans to start training the staff on any new math programs in the summer of ’09. This training should not take long and we can roll out any potential new program in phases in the fall of ’09.

 

There was a discussion of whether the board needs to formally vote on the Math Program Evaluation plan.  Rich Pike felt that since the board has given feedback on the program which was utilized and it is not approving policy, it should be enough.  The Board expressed their appreciation for the work done thus far by Carol and her team. The final version of the plan will be posted on the website and the home page of the schools’ websites.

 

Carol Mace mentioned that the NECAP results will be reported in June, and the AYP results are delayed. She asked if the board needed more analysis? The District Report card can be utilized for this and the board just needs interpretation of the results and an action plan.

 

Public Forum

 

Kathie Lewis, Worcester Road

 

Request was made to move the public forum portion of the HSB meeting to the beginning of the meeting. Ms Lewis felt that the change in the meeting date was made at the last minute and she had planned to attend on the 14th.  The last minutes posted on the website are those of Dec. 12th, 2007. Bill Beauregard replied that all the minute taking, reviews and approval, and posting are usually volunteer tasks and are difficult to get done quickly.  Ms Lewis mentioned an email that she had sent to Doris Lindgren went unanswered.  Rich Pike stated that Ms Lundgren had been out and someone that email didn’t get acted upon. Bill Beauregard stated that he had not seen it.  A suggestion was made to put Hollis School Board in the subject so that it gets routed correctly.

Ms Lewis mentioned that the Coop School Board website lists all their email addresses so that the public can contact them directly.  Ms Lewis also mentioned that she was dismayed that there was an $8,000 shortfall in the food service funding and thought that it was self funded. 

 

Motion was made by Jim McCann to go into Non Public under Compensation (RSA 91-A:3 II c)) and Reputation (RSA 91 – A:3 II (a)) at 10:30pm. Motion was seconded by Maura Loftus. Motion carries 5-0.

 

Respectfully submitted by Susan Benz, Hollis School Board member.

 

 

 

 

 

 

 

 


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