Approved:  July 17, 2008

HOLLIS SCHOOL BOARD

Minutes

July 10, 2008, 6:00 P.M.

Hollis/Brookline Middle School Multi-purpose room

The meeting is open to the public

 

MEMBERS OF THE SCHOOL BOARD: Bill Beauregard, Chairperson; Jim McCann, Vice Chair;

Alison Haytayan, Board secretary (absent); Susan Benz, Maura Loftus.

 

RECORDING SECRETARY:  Mary Kay MacFarlane

 

ADMINISTRATION: Susan Hodgdon, SAU41 Superintendent; Elizabeth Allen, Principal, HPS; Deb Trottier,Assistant Principal, HPS; Candace Fowler, Principal, HUES; Kathy McBride, Assistant Principal,

HUES; Dawna Duhamel, Business Administrator; Carol Mace, Dir. of Curriculum; Bob Kelly, Dir. of

Special Education; Robert Blais, Dir. of Maintenance.

 

1) CALL TO ORDER

 

The chair called the -meeting to order at 6:00 pm.

A motion was made by Maura Loftus to go into nonpublic under RSA91-A:3II (c) reputation by the motion was seconded by Jim McCann.  The motion carried by unanimous roll call vote 4 yes, 0 no.

2) NON-PUBLIC SESSION

 

The Board returned to public session at 7:10 pm

 

3) AGENDA ADDITIONS AND DELETIONS

 

Maura Loftus would like to add a non-public session at the end of the meeting under reputation.

 

4) PUBLIC INPUT

 

None.

 

5) MINUTES

 

Bill Beauregard discussed the signing of the minutes.  Most boards only have the chair sign.  All board members agreed that having just the chair sign was ok.

 

The Board discussed how much content should be in the minutes.  For the June 11th meeting, Bill Beauregard felt that more content was needed on the NECAP discussion, due to the technical nature and number of Board questions. 

 

A motion was made by Jim McCann to accept the public minutes of February 12, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 3 yes, 1 abstention.

 

A motion was made by Jim McCann to accept the public first addendum of February 12, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 3 yes, 1 abstention.

 

A motion was made by Jim McCann to accept the public second addendum of February 12, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 3 yes, 1 abstention.

 

A motion was made by Maura Loftus to accept the public minutes of May 7, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

A motion was made by Maura Loftus to accept the public first addendum of May 7, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

A motion was made by Maura Loftus to accept the non- public minutes of June 3, 2008Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

 

A motion was made by Maura Loftus to accept the public minutes of June 3, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

A motion was made by Maura Loftus to accept the public first addendum of June 3, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

A motion was made by Maura Loftus to accept the public minutes of June 11, 2008 as amended.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

A motion was made by Maura Loftus to accept the public first addendum of June 11, 2008.  Susan Benz seconded the motion.  The motion carried by majority vote 4 yes, 0 no.

 

6) CORRESPONDENCE

 

The board received a letter of resignation from Linda Walsh.

 

A motion was made by Susan Benz to accept, with regrets, the resignation of Linda Walsh.  The motion was seconded by Jim McCann. The motion carried by unanimous vote 4 yes, 0 no.

 

The principal of HPS receive a letter of resignation from Jennifer Join.


A motion was made by
Susan Benz to accept, with regrets, the resignation of Jennifer Join.  The motion was second by Jim McCann.  The motion carried by vote of 4 yes, 0 no.

 

Request for Leave

 

The Elizabeth Allen of HPS received a revised request for leave from Julie Somorrostro.  She plans to leave on October 5, 2008 and return in March 2009.  She recommends having a substitute co-teach with her starting in September.  The board agrees with her recommendation.

 

A motion was made by Jim McCann to approve the revised leave request for Julie Somorrostro.  The motion was seconded by Susan Benz.  The motion carried by unanimous vote of 4 yes, 0 no.

 

Grievance Request

 

The board discussed a grievance request that was received.  The board agrees with the nature of the request but is bound by contract.  The contact is clear that there are no grounds for the grievance.

 

A motion was made to deny the grievance request dated June 19, 2008 by Jim McCann.  The motion was seconded by Maura Loftus.  The motion carried by unanimous vote of 4 yes, 0 no.

 

7) ADMINISTRATIVE REPORTS AND DISCUSSION

 

Candace Fowler gave the HUES report.

 

Enrollment is 387 students.  Full enrollment is 391.

 

HUES has one para-educator opening to fill.  HUES/HPS Curriculum Administrator Positions are open in both LA/SS and Math/Science.

The PTA has given the schools $15,000 to purchase 10 sound field systems.  5 will b e placed at HPS and 5 at HUES.  My goal remains to have a system in every room in our building. 

 

Candy Fowler had an informal conversation with Meg Bamford about returning at a .7 reading specialist teaching position.  This means the district would be in need of a .3 reading specialist.

 

Elizabeth Allen reported that her first week at HPS went well.

 

Elizabeth Allen is currently interviewing for the senior secretary position, Special Education case manager and PT Kindergarten.  She is looking to possibly have the senior secretary position be a job share for the first year with the new person working 32 hours and the former secretary working 8 hours a week. 

 

8) BOARD DISCUSSION

 

Food Service Study Recommendations

 

Dawna Duhamel spoke regarding food service.  She recommends a student price of $2.35 for lunch an increase of $.35.  The board discussed what kind of price would be appropriate in order to be a self funding program. 

 

Jim McCann makes a motion to increase the student lunch price to $2.35 from $2.00.  Susan Benz seconded the motion.  The motion carried by a unanimous vote of 4 yes, 0 no.

 

The board agreed with Dawna Duhamel’s plan to continue to look for cost savings, research additional resources for information including  a chef and nutritionalist and how to increase participation in school lunch program.

 

Jim McCann asked about looking at the food service model for fundamental changes for sustainable profitability.

 

SAU Lease

 

The board discussed what would happen in the event of an emergency repair.  The lease currently reads that the Hollis School District would be responsible.

 

The board decided to bring the issue up at September’s SAU meeting.

 

Heating Costs

 

Dawna Duhamel explored the energy buying group.  The cost to join doesn’t offset the group buy price.  Dawna thinks that the district should just go out and try to get the best price it can for oil.  The board agreed with Dawna’s recommendation  that prices are unlikely to fall and to enter into a contract as soon as possible.  Dawna will collaborate with the Town on this.

 

Insurance Costs

 

Dawna Duhamel stated that employees are still changing plans, so there is no cost data available.

 

Reporting

 

Bill Beauregard asked about reporting previous two years’ spending in expenditure reports to show trends.  Dawna explained that the financial databases for each year are separate and it is difficult to compile history. Bill suggested she to talk to the software company about adding this reporting capability and offered to help with the discussion.

 

The Hollis Budget committee wants a full time equivalency report.  Dawna will try to have this ready for September.

 

Maintenance Recommendations

 

Robert Blais discussed the maintenance issues in the Hollis School District.

 

The primary issue at HPS is the T111 exterior siding and its need to be replaced.  The board  agrees with the Hutter recommendation to have the whole water system supplying water to HPS, HUES, HBMS and town center evaluated .  Bill Beauregard added that the Budget Committee also supports this. Robert Blais will talk to Skillings to see what the costs are to have the system evaluated. 

 

The paving is going to be a big cost that is being saved for in the expendable trust.

Robert Blais is going to look at the options and see where there can be with collaboration with the town on some paving projects and other common activities. 

 

Goals for summer are to complete summer maintenance tasks including several items noted in the Hutter report   and develop recommendations in areas of major concern as noted in the Hutter report for HVAC, paving, water system. and energy efficiency. Bob is interesting in investigating geothermal as a energy savings initiative.

 

Bill Beauregard asked Robert if he had enough staff to perform maintenance so he has time to manage all of his projects.  Robert said that he does.

 

Robert Blais stated that there is no deadline for installing a sprinkler system.

 

SAU Status

 

Robert Blais is working with a vendor to deal to come up different approaches to deal with the increases in radon found in the basement.  Robert is going to start with a dehumidifier in the basement to reduce moisture. 

 

Robert Blais will work with the town building inspector to be sure it is safe and up to code. 

 

Robert Blais will have the new windows installed and contact the vendors who did the infrared work at HPS to have an energy audit done.

 

Bill Beauregard noted the Budget Committee has inquired about whether there are additional ways in which to the school district can work with the town and  H/B Coop to see where the two districts can collaborate to save money.

 

Bill Beauregard noted that maintenance recommendations are needed in time for a joint meeting planned for September of the Hollis and Coop School boards, Selectmen, and Budget Committee. The objective of the meeting is to consider ways to coordinate spending on major cost items to manage Hollis tax increases.

 

Jim McCann made a motion to nominate Bill Beauregard to be the school district representative on the new town/school/budget subcommittee.  Susan Benz seconded the motion.  The motion carried by a vote of 4 yes, 0 no.

 

Jim McCann made a motion to accept the Professional Growth Model.  Susan Benz seconded the motion.  The motion carried by a vote 4 yes, 0 no.

 

9) COMMITTEE REPORTS

 

Tabled until next meeting.

 

Next Meeting

 

The board will have its next meeting on July 17th at 12:30 at HUES.  On the agenda will be SERESC Efficiency Study, data analyst position, staff salary issue and the Math plan

 

10) ADJOURN

 

A motion was made by Jim McCann to go into nonpublic under RSA91-A:3II (c) reputation by the motion was seconded by Susan BenzThe motion carried by unanimous roll call vote 4 yes, 0 no.

 

A motion was made by Jim McCann to adjourn. motion was seconded by Maura LoftusThe motion carried by unanimous roll call vote 4 yes, 0 no.

 

 

 

9:30 pm

 

Respectfully submitted,

 

Mary Kay MacFarlane

 

 

 

 

Date __________________________      Signed       ________________________