HOLLIS SCHOOL BOARD

 

 JULY 8, 2009

 

MEETING MINUTES

 

A regular meeting of the Hollis School Board was held on Wednesday, July 8, 2009 at 5:40 p.m. in the Community Room of Hollis Town Hall. 

 

Chairman Jim McCann presided:

 

Members of the Board Present:   Bill Beauregard, Vice-Chairman

Susan Benz

Rich Manley

 

Members of the Board Absent:    Alison Haytayan, Board Secretary

 

Also in Attendance:                                Susan Hodgdon, SAU41 Superintendent

Elizabeth Allen, Principal, HPS

 

 

AGENDA ADDITIONS AND DELETIONS

 

Principal Allen requested a discussion of the RIF Policy be placed on a future agenda.  She remarked there appears to be discrepancy in the language, and the policy may need to be used this Fall. 

 

Mr. Beauregard stated the policy is negotiated within contracts, and a request for consideration would have to be made to the Superintendent.  Suggested the Superintendent discuss the issue with legal council.  If deemed necessary, the board could then be briefed in non-public session.

 

PUBLIC COMMENTARY- None

 

APPROVAL OF SCHOOL BOARD MINUTES

 

Hollis School Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 18, 2009

(Goals Workshop)

 

Chairman McCann remarked the minutes are those of a workshop, which, combined with the discussion to take place later in the meeting and again at a subsequent meeting, a goals document will be derived from. 

 

Acceptance of meeting minutes held until the August 12th meeting. 

 

Hollis School Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 10, 2009

 
The following corrections were noted:
Page 2, Line 1/Page 15, Line 39 Ms. Merrithew’s name is spelled incorrectly.
Page 1, under Public Comment, “Ms. Bernstein” should read “Ms. Birch”.
Page 6, Line 12/Page 17 Line 51 “Mr. Gregg” should read “Mr. Grey”
 
Chairman McCann will serve as the alternate member to the inter-board working group initiated by the Budget Committee.
 

MOTION BY MEMBER BENZ TO APPROVE AS AMENDED

MOTION SECONDED BY MEMBER BEAUREGARD

MOTION CARRIED

4/0

Special Hollis School Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 18, 2009
 
The following corrections were noted:

            Page 3, Line 1 “sated” should read “stated”

            Page 2, Line 50 “is” should read “if”

 

MOTION BY MEMBER BEAUREGARD TO APPROVE AS AMENDED

MOTION SECONDED BY MEMBER MANLEY

MOTION CARRIED

3/0

 

Hollis School Board – Non-Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 10, 2009

 

Acceptance of meeting minutes held until the August 12th meeting.

 

Hollis School Board – Non-Public . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 18, 2009

 

Acceptance of meeting minutes held until the August 12th meeting.

 

CORRESPONDENCE

 

Superintendent Hodgdon informed the board of a communication dated June 25th from Audrey Augen.  Mrs. Augen wrote about “a very special teacher”.  Her Daughter received math support during the school year from Susan Caron, the Math Support teacher.  She states in her letter “because of Mrs. Caron, my Daughter is confident in her math abilities, is proud of what she has done, and wants to succeed.  Before Mrs. Caron’s help, she was drifting away.”  She referred to her as a “teacher who makes a difference”.

 

ADMINISTRATIVE REPORTS

 

Principals

 

Principal Allen provided the board with a hard copy of her report (copy attached).  The graphs contained therein provide reading data primarily focused on Developmental Reading Assessments (DRA), which look at fluency and reading comprehension. 

 

The first set of graphs is for the 1st grade and indicates, at the end of the year, five (5) students were below grade level.  All five have made tremendous growth throughout the year.  The school year started with eighteen (18) students below grade level. 

 

The second set of graphs is for the 2nd grade and indicates a significant change in the number of students reading below grade level.  At the end of the year there were three (3) students reading below grade level.  All three (3) students are within reach.

 

The third set of graphs is for the 3rd grade and indicates, at the end of the year, seven (7) students were reading below grade level with a target of thirty eight (38).  Of the seven (7) there are four (4) that are very close to grade level.  Three (3) of the seven (7) transferred in from other school districts.

 

Principal Allen remarked a lot of restructuring has been done with the reading team to target specific skills for students. 

 

With regard to the NWEA scores, thirteen (13) students were below the target RIT score (50th percentile).  Of the thirteen (13) quite a few are within reach.


Mr. Beauregard extended his congratulations on a job well done. 

 

Ms. Benz questioned where the data originated and how the graphs were created.  Principal Allen’s response was the DRA tests are given by each classroom teacher three times a year and the Reading Specialist gathers the data from the teachers and places it in an Excel spreadsheet.  From there graphs can be generated.  Mr. Beauregard referred to this as a tangible example of a process that has extra steps in it that could be removed.  The teachers are providing this data electronically now.  If they were able to input the data into a program such as PowerSchool the administration could get more timely information. 

 

Mr. Manley questioned whether target numbers identified in the graphs are static or moving scores.  He used the 2nd grade graph as an example.  Principal Allen remarked the range listed indicates students would start the school year at 18 and it is desired they end the year at 28.  Mr. Manley questioned whether growth from the target on the previous grade was what was being sought for those students below grade level.  Principal Allen responded “absolutely” two of the three had a full year of growth.  She added some have reading disabilities or other situations that impact learning.  She stated it is important for this information to be tracked and understood as if they are not making adequate growth it means the school needs to change the way they are teaching them.

 

Mr. Manley cited his interest in determining, for the three students listed, if the growth rate was greater than their chronological age growth or target rate for the previous year?  Principal Allen ad looked into that and found two of the students started the 2nd grade reading below grade level and grew approximately 1.2 grade levels.  She attributed the success of growth to the interventions that have been put in place. 

 

Principal Allen touched on the five (5) days of professional development that occurred at the end of the school year.  She remarked staff was pleased to have had those five days; three days were focused on the new math program and the next two days groups met as teams where they discussed common assessments that would be given, common strategies for homework and common pieces of programs to be implemented to provide consistency across grade levels.  In her building, they spent a day focused on reading and assessment scores and another half a day focused on science and correlating the environmental science program cross referencing it to the grade level science program to eliminate redundancy and determine which pieces will be taught that are required strands. 

 

Mr. Manley questioned whether the teachers on leave were able to participate in the professional development.   Chairman McCann responded the union felt it acceptable for teachers to be paid the per diem rate and be allowed to sign a waiver of benefits if they wished to participate.

 

Superintendent Hodgdon expressed her gratitude to the individuals in the business office for the considerable research they did on the individual cases of the employees on leave so that they could participate in professional development.  Next year training is scheduled for the beginning and throughout the school year.

 

Mr. Beauregard commented the COOP had expressed concern at the SAU meeting with regard to professional development.  He questioned whether their staff members had similar professional development.  Superintendent Hodgdon stated those staff members were in session doing a variety of professional development activities for three (3) days rather than the full five (5).  From there the teachers had individual plans for the other two days, which were approved by both the middle and high school principals for completion over the course of the summer.  Mr. Beauregard remarked he hoped feedback would get back to the COOP board that this was a positive, constructive professional development initiative.  Superintendent Hodgdon responded the information had been relayed to the board.

 

Ms. Benz questioned the status of the music teacher, and was told she is returning and has signed a new contract.


Business – SAU Lease Update

 

As there was no update on the SAU Lease, the item was held.

 

Maintenance – Expendable Trust Update

 

Superintendent Hodgdon provided the board with an Expendable Trust Statement dated July 6, 2009 (copy attached).  Mr. Beauregard questioned the $25,000 contingency item.  He remarked there is no language concerning contingency in the Expendable Trust Fund.  Superintendent Hodgdon stated the items were drawn from meeting minutes.  Chairman McCann recalled conversations about emergency contingency funding and believed that to be what the line was referring to.  Mr. Beauregard stated the creation of the Expendable Trust was for the purpose of saving for large maintenance projects. 

 

Mr. Manley commented these funds are targeted for mechanical and structural repairs and limited to such, as opposed to a general contingency, which could be utilized for anything, most typically special education needs.  Mr. Beauregard agreed that it makes sense, but remarked when the Expendable Trust Fund was created two years ago, the voters voted on very specific language and how the fund was to be used.  Every year that funds are placed in the Expendable Fund, their expectation is that they are being put towards a specific purpose that a maintenance plan is already in place for.  It is expected we have estimated the cost and are setting aside funds so when the particular piece of maintenance comes due funds are available.  He continued by stating contingency funds are taken from unanticipated revenues that are in the unexpended fund balance, and anything in the unexpended fund balance that the voters don’t vote to retain goes back to the taxpayers to offset the tax rate.  Stated the $25,000 contingency amount listed has to be taken out.  Chairman McCann will inform Ms. Duhamel of the discussion and seek information relative to the reasoning behind the item being placed on the list.

 

Chairman McCann suggested the monies targeted for the bathroom partitions could be taken out since funding was encumbered from unexpended appropriations.  Mr. Beauregard felt the amount identified in the Expendable Trust Fund should have reduced the encumbrance.  He further commented the amount may be listed as a means of saving over the course of the next five years to address future maintenance costs. 

 

Mr. Beauregard informed the board he had performed research on bathroom partitions and found five different materials that could be utilized.  He questioned the thoroughness of the research done on the pricing for partitions and the process used for price comparisons.  Superintendent Hodgdon will look into the bidding process/quotes for the bathroom partitions and report back to the Board.

 

Superintendent Hodgdon reiterated her recollection some of the items fell out of the budget process and landed on the list.  Mr. Beauregard questioned the process as the list has changed.  Remarked the board went to the voters with a Warrant Article in March based on estimates for what needed to be done and requested a specific dollar amount.  If the list is changing, the dollar amount should no longer be sufficient. 

 

Chairman McCann stated anything on the list that hasn’t been done or is not in process requires a public hearing before funds can be expended.  Mr. Beauregard commented some estimates have been adjusted, but the board needs to discuss, as a whole, the level of item that is to be included on the list.  He stated the Budget Committee expects small items to be included in the maintenance budget.  This fund was intended as a means to save for future large expenditures.  He cited the need to provide an accounting of the fund to the Budget Committee.

 

It was suggested; the list should include the date(s) items were added, delineate whether funds will be expended in the current fiscal year, and more generalized descriptions.  Chairman McCann will meet with Ms. Duhamel and discuss the process and the questions posed.


School Calendar

 

Superintendent Hodgdon informed the board she has spoken with Nancy Orde.  Ms. Orde had originally informed her staff they would have August 28th off.  That coupled with the COOP having a shortened orientation day on Friday, August 28th, has created a situation where there are not enough drivers available to accommodate bus orientation in Hollis on the 28th

 

Administration proposed adjusting the teacher calendar by moving the teacher return date to Wednesday, August 26th.  Teachers would be in-house on the 26th and 27th and would have Friday August 28th off for the long weekend.   Doing this would avoid any contractual issues with bus orientation on Thursday, August 27th.

 

Principals Allen and Fowler have discussed the proposed change with staff.  Staff cited a preference for the proposed schedule especially given this is the first year of a full five-day week at the start of school.

 

MOTION BY MEMBER BEAUREGARD TO ACCEPT THE SUPERINTENDENT’S RECOMMENDATION TO MOVE THE START DATE FOR TEACHERS TO WEDNESDAY, AUGUST 26th, THAT TEACHERS WORK WEDNESDAY, AUGUST 26th AND THURSDAY, AUGUST 27TH AND HAVE FRIDAY, AUGUST 28TH OFF, AND THAT THE KINDERGARTEN AND FIRST GRADE ORIENTATION BUS RIDE TAKE PLACE ON AUGUST 27TH

MOTION SECONDED BY MEMBER BENZ

MOTION CARRIED

4/0

 

Chairman McCann suggested if administration wishes to discuss the potential for professional development occurring at the end of the school year that is something that could be addressed during contract negotiations.

 

Staffing

 

Superintendent Hodgdon cited the need for long-term substitutes.  She recommended Amy Pope to replace Maureen Chorma, as the part-time, Preschool Director, while Mrs. Chorma is on maternity leave.  The position would be Masters/Step 6 with a pro-rated salary of $45,890.

 

MOTION BY MEMBER BEAUREGARD TO ACCEPT THE SUPERINTENDENT’S RECOMMENDATION FOR AMY POPE AS THE SUBSTITUTE PRESCHOOL DIRECTOR AT MASTERS/STEP 6 WITH A $45,890 SALARY PRO-RATED FOR THE TERM SHE SERVES

MOTION SECONDED BY MEMBER BENZ

 

ON THE QUESTION

 

Principal Allen stated Ms. Pope is a current employee who filled a position last year as a special educator.  She is also running the summer program for special education students at HPS.  She is certified in K-12.  One of the primary goals of this position is the interaction with parents.  Ms. Pope will be in the classroom working with students, but the primary focus is more administrative in that she will be doing testing, reporting and developing IEPs.  Superintendent Hodgdon and Principal Allen recommend waiving the ten (10) day substitute pay.

MOTION CARRIED

4/0

 

Another open position results from Amy Young’s maternity leave.  Superintendent Hodgdon recommended filling the position of Kindergarten teacher with Kimberly Dulac.  Ms. Dulac has Bachelors in Elementary Education from Keene State College.  Salary level would be Bachelor/Step 3 at $37,883 pro-rated for the term served.

Principal Allen stated Ms. Dulac is currently a Kindergarten Paraprofessional.  She was a Kindergarten Paraprofessional last year, and then transferred to a 3rd grade maternity position in the spring.  She is an outstanding educator and the district is fortunate that the Kindergarten team was able to work with her for an entire year.   When the maternity leave ends she will go back to her Paraprofessional role, which is seen as the best case for the children.

 

MOTION BY MEMBER BEAUREGARD TO ACCEPT THE SUPERINTENDENT’S RECOMMENDATION TO ADD KIMBERLY DULAC AS A KINDERGARTEN TEACHER, BACHELOR STEP 3, AT A SALARY OF $37,883 PRO RATED FOR THE TERM SERVED AND TO WAIVE THE TEN DAY SUBSTITUTE PAY REQUIREMENT

MOTION SECONDED BY MEMBER BENZ


MOTION CARRIED

4/0

 

MOTION BY MEMBER BEAUREGARD TO WAIVE THE TEN-DAY SUBSTITUTE PAY REQUIREMENT FOR AMY POPE

MOTION SECONDED BY MEMBER MANLEY

MOTION CARRIED

4/0

 

Superintendent Hodgdon informed the board Project PROGRESS presented to the SAU the need for a consultant to perform work that would help them secure the right energy audit company.  The cost of the consultant is estimated to be between $40,000 and $70,000.  At the last COOP board meeting, the board voted to allocate $25,000 towards the consultant to be repaid out of savings in their district.  In working out a contract with a consultant, Attorney Drescher contacted the Superintendent.  He had remarked the other two boards; Hollis and Brookline, should be informed and ideally would have been involved in some kind of decision along those lines, although given the timing of the COOP decision there was no way for the boards to be involved.   

 

The Town of Hollis is contributing $5,000 and the COOP is contributing $25,000 to the cost of the consultant.  Superintendent Hodgdon stated there is no need for the Hollis School Board to contribute, as their portion can be drawn out of savings.  If there is a need for funding, Project PROGRESS will need to approach the board.

 

Superintendent Hodgdon remarked in her last direct discussion with the group she urged them to think about coming to the district to go before the voters and get the voters’ commitment for expending funds for this as part of the early discussions of the project indicated there would be no out of pocket cost to the taxpayers. 

 

Ms. Benz recalled discussions around acquiring grants.  Superintendent Hodgdon stated that as one of the area a consultant is needed for.  Mr. Manley suggested savings could be achieved by simply reducing the heat and water temperatures in the buildings, but questioned whether the savings would be worth $70,000 of consulting fees and whether they could be achieved while maintaining the same level of creature comforts.

 

Superintendent Hodgdon stated during her call with Attorney Drescher he stated he had told the group the SAU needed to be involved as in a sense, the way the contract was originally written, the COOP board was acting on behalf of the SAU and they could not legally do that.  The COOP board wasn’t intending to act that way, but that was the language in the contract.  Attorney Drescher continues to work on the contract language to clear up some of the various items, but his strong message to her was that the other two boards need to be informed the COOP board is taking this step. 

 

Chairman McCann commented the choice of a consultant was done outside of the board’s involvement, and questioned what other decisions might be down the road.  Felt the issue should be elevated to the SAU level.  Superintendent Hodgdon agreed the discussion should appear on an SAU board meeting agenda.

Chairman McCann remarked the group originally said they would use vendors to perform the audit at no cost.  Although adding a consultant to the process makes sense, it adds costs.  Mr. Beauregard added this group is not an agent of the district and cannot enter contracts on behalf of the district.  The board that manages the district has that fiduciary responsibility.  Superintendent Hodgdon informed the board the Chair of the COOP had requested either the Business Administrator or the Superintendent sign the contract, however, they held firm on the need for legal advice.  Mr. Beauregard questioned who was paying for Attorney Drescher’s services.  Superintendent Hodgdon responded it would not be the district.  

 

Chairman McCann remarked as the Hollis School Board is part of the SAU, this agreement will cover SAU work, and the consultant will look at the entire SAU, he would not sign any contract until the SAU board establishes a process and funding. 

 

Ms. Benz questioned what the contract would authorize.  Mr. Beauregard asked whether the $30,000 would be enough funding to do anything this fiscal year, and if the consultant fee would change if the contract was only with the COOP and the town.  Superintendent Hodgdon responded the expectation would remain at $40,000 - $70,000.  Chairman McCann stated, within the proposed contract, the owners are listed as the town and the Hollis COOP district, “which constitute two of several entities that have commissioned the volunteer committee to explore the retention of such consulting services as well as to study the contemplated implementation of any plan or plans that may arise from such consultation, and the owners being the only two of said entities, which currently have funding and authorization to pursue such a consultation agreement.  Said funding being limited as set forth….. The owners desire proceeding to retain a consultant on a limited basis with such limited authorization that the funding will allow.”  Chairman McCann believes the proposal would kick start the COOP and the town process, although he does not believe it is the correct way to go.

 

Safe Routes to School

 

Superintendent Hodgdon informed the board the application for the travel plan has been submitted.  The task force continues to meet, however, the big item they desired accomplishing before the end of the school year was completed with the submission of the application.  A copy of the application will be forwarded to the board. 

 

Tuition

 

Superintendent Hodgdon informed the board of a request from a staff member at the high school for his child to attend school in Hollis.  The Hollis policy addresses the larger facets of how to go about doing that, but in speaking with the regional superintendents’ group, she came upon a policy created by the Souhegan School District.  Their policy was created after encountering challenges regarding who would pay for services above and beyond the typical, if required, once the student is in the district (copy attached).

 

Mr. Beauregard commented a policy revision would require two readings and the board would want to look to the New Hampshire School Board to see what their policy recommendation is.  The policy calls for the Board of Education to set the rate, which would require a recommendation by the Superintendent. 

 

Superintendent Hodgdon expressed a concern the process could be more complex in terms of precedent setting.  It has been done in the past for a portion of the year when the resident requirement had not yet been met.  Ms. Benz stated she did not recollect an instance of a request by a non-resident staff member. 

 

Mr. Manley questioned whether the request was for the coming year and was told it is.  He stated his belief if the board were to consider such a policy, it should look to the point addressed in the Souhegan policy regarding the handling of costs beyond those that are typical to find a way to address those issues without being discriminatory.  Felt if space is available for children of employees it could be seen as an added benefit of employment. 

 

Superintendent Hodgdon did not believe the teacher anticipated paying a typical tuition rate.  Her experience with non-resident staff members who are allowed to enroll their children is that they get some kind of price break or the district where the student would typically attend school sends that tuition money to the district. 

Chairman McCann felt if the opportunity were to become a benefit of employment it would have to be CBA driven.  The question would be if taxpayers were paying the delta, what concessions would they get in return through the CBA. 

 

Superintendent Hodgdon stated districts that have had such a policy have faced difficulty when getting into extreme costs and have not been successful in defending themselves or taxpayers against the responsibility of the cost.

 

Mr. Beauregard requested the Superintendent bring forth a more specific recommendation; research the precedent setting aspect and provide a proposal. 

 

With regard to this particular request, Mr. Beauregard stated at minimum, our policy allows the Superintendent to bring in the recommendation and set a tuition rate.  He believed guidance would be a normal tuition rate.  Superintendent Hodgdon will discuss the board’s remarks with the staff member and determine, with the tuition rate, if interest remains. 

 

NEGOTIATIONS – Board Team

 

The board is in receipt of letters from both unions indicating a desire to start negotiations as soon as possible. 

Negotiations with HEA and HESSA will begin October 1st

 

Mr. Beauregard and Chairman McCann volunteered to be on the negotiating team.  Ms. Benz will be an alternate.  Superintendent Hodgdon will attend to provide operational perspective.  She is involved with two CBAs at the COOP as well so time may be an issue.  Chairman McCann remarked board members could be kept apprised of negotiation status during board meetings. 

 

Chairman McCann cited the need for non-meetings with council to discuss strategy and approach.  The board is looking to administration for proposed contract wording changes and/or other suggestions by the September 9th meeting. 

 

POLICY UPDATES – Part I (1st Reading 1-14-09/2nd Reading 5-13-09)

 

IHBAA, DFA, EBBC, GBAA, JBAA, JICK, GBCD, JLC, ILBA, JLDBA, IJOC, EEAEA

 

Held until the August 12th meeting.

 

FY11 BUDGET TOPICS

 

Analysis Metrics

 

Mr. Beauregard would like to know the plan for analysis metrics (provided by him in an e-mail) to see if there are efficiencies to be found within the budget.  The board acknowledged the need to review the analysis to determine possible cost savings gained from efficiencies in the FY10 budget and where funds might be reallocated.   The hope would be to have the information in time to be considered in the Budget Committee’s guidance decision.      

 

Superintendent Hodgdon remarked Ms. Duhamel has done a lot of good work in terms of firming things up in the budget so that she is working with more solid numbers, which is always expedient and helpful.  Mr. Beauregard informed the board he received a request from the COOP Budget Committee to meet and talk about the kinds of reports and analysis Hollis is doing.  At the end of the 1.5 hour meeting with the Chairs of the Hollis and COOP Budget Committees, Mr. Beauregard, and Ms. Duhamel, it was determined, with very little tweaking, Hollis is already doing everything the COOP Budget Committee would want.  Having the ability to simply replicate the process for the individual districts could affect the workload Ms. Duhamel has next year.  He questioned how much professional development is occurring in the business office, which could allow Ms. Duhamel to delegate some responsibilities to free her up to perform the high-level analysis work.  Superintendent Hodgdon cited a small budget for professional development in that department.

 

Budget Guidance

 

Chairman McCann suggested guidance as zero growth (flat budget) plus a prioritized needs list.  The board would like to see the proposed budget organized as it was for the last budget cycle (account vs. category).  The Board would also like to receive electronic copies of the proposed budget.  Budget numbers should be provided by administration in time for the September 9th meeting.  

 

Mr. Beauregard commented on the need to understand the revenue picture to understand whether the FY10 budget is fully funded. 

 

Mr. Beauregard touched on ongoing Budget Committee discussions concerning what the guidance process ought to be, and that it is going to be more focused on tax impact as opposed to just simply inflation (guidance will be provided by September 22nd).  He commented the needs list should be prioritized and should identify, if necessary, which items would be reduced as well as the impact/cost of any reduction(s).

 

Chairman McCann suggested placing the current CBA salary numbers in the proposed FY11 budget as placeholders.  Mr. Beauregard stated that could be seen as not adhering to good faith bargaining.  Guidance will be sought from Tom Flygare, Esq. as to what numbers should be used as placeholders. 

 

With regard to the needs list, Mr. Manley remarked the board cannot lose site of the fact that while the board has to fashion a budget, the Principals have to fashion a program and deliver services. 

 

The direction of the board was for flat budgeting along with a prioritized needs list as described less any one-time expenses included within the FY10 budget. 

 

Superintendent Hodgdon reminded the board school opening would be the primary focus of administration in early September. 

 

Principal Allen stated she and Principal Fowler would build their budgets based on needs.  She suggested there may be a need for a non-public session to conduct philosophical discussions on what the Hollis School Board values and what they want in an education. 

 

THREE-YEAR GOALS UPDATE

 

Held until the August 12th meeting.

 

Action Items

 

The board requested:

 

   -        Administrative Reports begin with an update on outstanding Action Items.

-                Administrative Reports be electronically forwarded to board members the Friday before scheduled board meetings.

   -        Summer meeting schedule be set in June.

 

Vice-Chairman Beauregard

 

Remarked he has provided an electronic copy of the Skillings Report to Director Siegfried.  He also located the original Charter document for the water system, which is currently located at DPW

 

Superintendent Hodgdon

 

She and Principal Allen have had conversations with Nancy Orde regarding the busing of Kindergarten students.  Impressions differ, and a conference call will be scheduled.  Ms. Orde is in the process of factoring the additional students into her route.

 

Principal Allen remarked nothing is definite until the contract is amended.  Also desire, in writing, that there will be no additional cost to the district.

 

PUBLIC INPUT - None

 

NON-PUBLIC SESSION

 

MOTION BY MEMBER BEAUREGARD THAT THE HOLLIS SCHOOL BOARD GO INTO NON-PUBLIC SESSION PURSUANT TO RSA 91-A:3 II (a) THE DISMISSAL, PROMOTION OR COMPENSATION OF ANY PUBLIC EMPLOYEE OR THE DISCIPLINING OF SUCH EMPLOYEE, OR THE INVESTIGATION OF ANY CHARGES AGAINST HIM, UNLESS THE EMPLOYEE AFFECTED REQUESTS AN OPEN MEETING,

 

PURSUANT TO RSA 91-A:3 II (c) TO DISCUSS A MATTER, WHICH IF DISCUSSED IN PUBLIC, WOULD LIKELY AFFECT ADVERSELY THE REPUTATION OF A PERSON, OTHER THAN A MEMBER OF THE BODY OR AGENCY ITSELF;

 

AND PURSUANT TO RSA 91-A:3 II (d) CONSIDERATION OF THE ACQUISITION, SALE OR LEASE OF PROPERTY, WHICH, IF DISCUSSED IN PUBLIC, WOULD LIKELY BENEFIT A PARTY OR PARTIES WHOSE INTERESTS ARE ADVERSE TO THOSE OF THE GENERAL COMMUNITY

 

MOTION SECONDED BY MEMBER MANLEY

 

A Viva Voce Roll Call vote was conducted, which resulted as follows:

 

Yea:     Jim McCann, Bill Beauregard, Susan Benz, Rich Manley

                                                                                    4

Nay:                                                                                         0

MOTION CARRIED

 

The Hollis School Board went into non-public session at 8:45 p.m.

The Hollis School Board came out of non-public session at 10:39 p.m.

 

MOTION BY MEMBER BEAUREGARD THAT THE BOARD, BY ROLL CALL, SEAL THE MINUTES OF THE NON-PUBLIC SESSION UNTIL SUCH TIME AS THE MAJORITY OF THE BOARD VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED

 

MOTION SECONDED BY MEMBER BENZ

 

A Viva Voce Roll Call vote was conducted, which resulted as follows:

 

Yea:     Jim McCann, Bill Beauregard, Susan Benz, Rich Manley

                                                                                    4

Nay:                                                                                         0

MOTION CARRIED

 
ADJOURNMENT
 
MOTION BY MEMBER BEAUREGARD TO ADJOURN
MOTION SECONDED BY MEMBER BENZ
MOTION CARRIED
 
The Hollis School Board meeting of July 8, 2009 was adjourned at 10:40 p.m.
 
 

Date __________________________      Signed       ________________________


ACTION ITEMS

 

Chairman McCann

 

Meet with Ms. Duhamel to discuss the process and questions posed regarding the Expendable Trust Statement (7-8-09)

 

Superintendent Hodgdon

 

Updated job descriptions to be made available (5-13-09) (Due: 9-9-09)

 

Compile a list of FY11 budget discussion items to include:  (5-13-09)

 

-     full-day kindergarten

-     potential for yearly allocation towards digital licensing fee of enVision program (if cannot be purchased on a yearly basis) (6-10-09)

 

Re-visit the SAU-wide busing contract with regard to busing kindergarten students (6-10-09) (Due:  8-12-09)

 

Look into the bidding process/quotes for the bathroom partitions and report back to the Board (7-7-09)

 

Provide proposed contract wording changes and/or other suggestions (Due:  9-9-09)

 

Forward to the Board an electronic copy of the application for the travel plan associated with Safe Routes to School (7-7-09)

 

Discuss the standard tuition rate with the non-resident staff member who has requested his child be enrolled in the Hollis School District.  If the request remains open, bring forward a specific proposal inclusive of a recommended tuition rate (7-7-09) (Due:  8-12-09)

 

Obtain legal opinion from Tom Flygare, Esq. as to what CBA salary numbers could be used as placeholders in the proposed budget.  (7-8-09) (Due:  9-09-09)

 

Dawna Duhamel, Business Administrator

 

Status of scanner software (25 policies require placement on the web site) (5-13-09)

 

Provide a ballpark figure for the cost of snaking the water lines (6-10-09)

 

Provide a response, via e-mail, to the Board on the questions raised concerning the Expendable Trust Statement dated July 6, 2009 (specifically the $25,000 contingency amount and the amount allocated to the bathroom partitions) (7-7-09)

 

Provide revenue information as it relates to the FY10 budget (7-8-09)

 

Provide preliminary budget numbers (7-7-09) (Due:  9-09-09)

 

Provide the Board with a timeframe when information will be available to conduct a discussion on possible cost savings gained by efficiencies in the FY10 budget (7-8-09)   

 

Director Kelly

 

Update on items being applied for under stimulus funding (5-13-09)

Obtain legal opinion on the incorporation, by reference, of procedural detail in KED Policy (5-13-09)

 

Obtain legal opinion on conflict between state and district language surrounding the discrepancy model versus the Response to Intervention (RTI) model to be used for children with disabilities (5-13-09)


Provide write-up of pros and cons for each of the models, which could be used for determining whether a child has a specific learning disability with respect to best practices web sites cited in public correspondence dated November 2008 (5-13-09)

Director Mace

 

Provide status update indicating what National Math Advisory Panel Report recommendations

have been implemented to date and a prioritization for implementing additional recommendations (6-10-09)

 

Director Siegfried

 

Seek information concerning the water system infrastructure from John Gregg, Doug Cleveland, Mike McNulty, Skillings Report, and Hutter.

 

Principal Allen

 

Kindergarten busing pilot program targeted for next fall (5-13-09)

 

Look into the idea of a summer reading contest (6-10-09)

 

Look into options for providing additional security at the entrance to HPS (6-10-09)

 

Provide proposed contract wording changes and/or other suggestions (Due:  9-9-09)

 

Principal Fowler

 

Ascertain whether the enVision math digital licensing can be purchased on a yearly basis (6-10-09)

 

Look into the idea of a summer reading contest (6-10-09)

 

Provide proposed contract wording changes and/or other suggestions (Due:  9-9-09)