Hollis School Board

Hollis Primary School

August 3, 2006

 

Jennifer MacLeod, Vice Chair

Bill Beauregard

James O’Shea, (5:10 arrival)

Venu Rao

 

Richard Pike, Superintendent of Schools

Mellinee Capasso, Business Administrator

Dr. Gail Paludi, Principal HPS

Carol Thibideau, Principal HUES

Mary Kay MacFarlane, Recording Secretary

 

 

Meeting was called to order at 5:03 pm by Jennifer MacLeod.

 

Minutes

 

Venu Rao made a motion to accept the non-public minutes of June 22, 2006.  Bill Beauregard seconded the motion.  The motion carried by unanimous vote 4 yes, 0 no.

 

Venu Rao made a motion to accept the public minutes of June 22, 2006.  Bill Beauregard seconded the motion.  The motion carried by unanimous vote 4 yes, 0 no.

 

Venu Rao made a motion to accept the public minutes of July 6, 2006.  Bill Beauregard seconded the motion.  The motion carried by unanimous vote 4 yes, 0 no.

 

Open Forum

 

Anita Moynihan, former school board member, wanted to inform the current board of the history of hiring Tom Flygare.  Tom Flygare was hired by the Hollis School Board to negotiate on their behalf with the teachers’ union.  Anita was the former chair of the negotiation team.  Anita Moynihan state that Harry Haytayan and Tom Flygare agreed to a price not to exceed $12,000.  Tom Flygare has billed the district an extra $7,000. The school board was not aware he was billing them past the drop dead date.  Anita feels that if someone with the background talks to him, that the bill would be dropped.  Kathy de Lacy, former school board member, confirms that the cost was a not to exceed $12,000, with a time frame not to exceed midnight of the contract date.

 

Doug Cleveland, former school board member, confirms what Anita and Kathy have stated.  Harry Haytayan made the arrangements with Tom Flygare.  Doug feels that the Board should not pay any more than $12,000 unless they have a conversation with Tom and he has good reasons why they should pay.

 

Rich Pike read to the Board letters from Tom Flygare regarding billing agreements with Harry Haytayan.

 

Rich Pike thinks that the full board should have a special meeting to discuss this issue.

 

Kathy de Lacy and Anita Moynihan both stated that they never heard of a January 10th ending date. 

 

Doug Cleveland spoke regarding the HPS boiler.  During Christmas vacation the boiler failed.  Chuck discovered it and brought it to the Superintendent’s attention.  Johnson Controls had the maintenance contract.  The whole boiler had to be replaced.  A claim was filed with Primex, who denied the claim.  Primex claimed that the problem was caused by faulty maintenance.  Johnson Controls said that the maintenance was done properly.  Doug would like to know what has been resolved.  This happened in January of 2004.

 

To date, Primex has not paid the claim on the boiler.  Mellinee will follow up on it.

 

Principal’s Report

 

Gail Paludi gave the principal’s report for HPS.

 

 

Hollis Primary School Principal’s Report

Gail E. Paludi, Principal

Susan Astone, Assistant Principal

August 3, 2006

 

Enrollment Figures

 

Current Information

Grade

Ed. Spec

# of classes

Full enroll-

ment

As of 8/1/06

Change from last report

Ave. class size

Actual class enrollments

K

18

4

72

65

NA

16.3

18, 18, 15, 14

Grade 1

18

6

108

90

NA

15.0

15, 15, 15, 15, 15, 15

Grade 2

20

6

120

121

NA

20.2

20, 21, 20, 19, 21,20

Grade 3

20

6

120

103

NA

 

17.2

18, 18, 18, 15, 17, 17

Primary Totals

 

23 classes

420

379

NA

 

 

Home Study Students:  HPS –?

 

 

Hollis Early Learning Program

 

 

 

Supervisor Update

 

·        We are focusing on Reader’s Workshop, and teachers received training on June 22, 2006 and June 23, 2006.  Linda Clark, Tufts Consultant, worked with the faculty and presented an overview of the program that will be implemented during the 2006-2007 school year.

·        The Language Arts Core Curriculum Committee met during the week of July 17, 2006.  The committee worked on curriculum and planning for implementation of Reader’s Workshop.

Bill Beauregard asked and the Principals agreed that Reader’s Workshop would be a good curriculum topic for a future Board meeting.

 

Board Goals 2006-2007

 

 

Professional Development for Staff

 

·         We hosted a week-long Responsive Classroom workshop at Hollis Primary School from June 26 -30, 2006.  Many of our faculty members attended this training.

·         Dr. Paludi and Mrs. Thibaudeau attended a week-long training on evaluation and supervision of teachers.  We shared the information with Carol Mace and will continue to dialogue about “Best Practices” in this area.

·         Dr. Paludi and Mrs. Barnard attended a two-day workshop on leadership in a Responsive Classroom setting.  We will be sharing this information with the faculty and staff.

·         Dr. Paludi and Mrs. Thibaudeau attended a workshop entitled “Poised and Powerful Public Speaking”.  We will be implementing ideas from this workshop throughout the year.

 

Staffing for ‘06-’07 School Year

 

·        It is my pleasure to recommend Ms. Whitney Morin for the long-term substitute position in grade three.  We are delighted that Ms. Morin will join our faculty.

·        All professional positions have been filled at this time.

·        It is my pleasure to welcome Mrs. Kristen Holava as the new front office secretary.  She will be replacing Mrs. Elise Terry who is relocating.

·        We have hired several new Special Education Paraprofessionals to replace staff leaving for a variety of reasons.

 

Building Maintenance

 

 

Grade Level Team Meetings

 

Additional Items of Interest

 

·         New Staff Orientation was held on July 20, 2006.  Dr. Paludi, Mrs. Thibaudeau, and Mrs. Fowler met with the new staff and welcomed them to the Hollis School District.

·         Summer Reading and Mathematics Camps are in full swing.  Students are enjoying learning in a fun-filled atmosphere.

·         “Welcome Back to School” letters will be sent home to students and parents next week.

 

Special Events

 

 

Whitney Morin is recommended to cover a two trimester leave for Ms. Proulx will be on leave.  Rich Pike is also impressed with Whitney Morin.

 

Bill Beauregard made a motion to accept Whitney Morin as a grade 3 interim teacher for Ms. Proulx, at B, step 2.  James O'Shea seconded the motion. The motion carried by unanimous vote, 4 yes, 0 no.

 

Carol Thibideau gave the report for HUES.

 

Enrollment

Staffing

 

Curriculum & Instruction

 

Programs/Activities

 

The Board discussed the request for copies.  There is a concern about music copyrights.  Permission has already been given for pictures.  There is a concern about distribution.

 

Looking Ahead

 

Farley Building Update

 

Bill Beauregard gave the update.  Melinda Willis, Hollis Selectwoman for the Town of Hollis, joined the school board meeting in progress.

 

Bill Beauregard contacted the Town of Hollis Selectmen/women about forming a working group July 12.  He attended a BoS mtg at Peter Band’s suggestion – James O’Shea also attended as did Jim Murphy and Steve Simons of the Coop Board.  There were concerns about whether or not the Town should accept the building given the condition of the building.  The Selectmen were not aware of the latest north driveway to back of school and teacher parking without transferring land.  There were concerns and questions about the condition attached to our motion that needed to be addressed before a working group to work out an agreement could be considered.  By the end of the meeting the Selectmen had consensus to accept property and appoint Melinda BoS rep to working group for Coop proposal – Steve and Melinda met last week while I was traveling on business. 

 

Steve Simons (member, Coop Board) met with Ed Merdeau, who manages DOE building aid regarding the Coop plans for paving.  Mr. Merdeau said he could support using bond funds for paving if the HB Coop has an easement or lease for 10 years and subsequently added “or life of bond whichever is longer” in his follow-up letter, which Ms. Capasso, SAU 41 Business Administrator confirmed.  Mr. Merdeau also willing to work to extend time limit (to next March Town meeting) from current Nov 06 time limit of 1 year from substantial completion.  The Selectman are concerned about locking into a 20 year agreement, which is the life of the bond.

 

The Town of Hollis Selectman are ready to accept the property transfer of the Farley Building and are asking the Board to transfer it without conditions.  Melinda believes the Board’s previous condition has had desired effect of raising the visibility of the Coop need with the BoS and instigating discussion leading to a solution.

 

The Selectmen want to add a condition to the transfer.  There are several problems with the building.  There is a whole in the roof, no cover on the bulkhead, the sump pump is not plumbed properly, the cellar has water in it, the cellar needs to be dehumidified and all of the Coop property, including furniture that is not of interest to the town needs to be cleared out.  Town received a quote from Arthur Leblanc, Town DPW to address these items for $10,000.  Melinda Willis thinks that the Hollis School Board should bill the Coop for these costs. 

 

The Hollis School Board is concerned that no one told them that serious repairs were needed to the Farley Building.

 

Bill Beauregard asked to see a copy of the Farley lease.

 

Bill Beauregard asked Melinda Willis for a list of repairs to the Farley Building.  Mellinee also requested a copy.  Melinda said she would get it out tomorrow. 

 

Mellinee obtained a revised quote for oil that matched price quoted for the Town of Hollis.

 

Bill Beauregard makes a motion that the Hollis School District remove the condition to its July 6 motion and unconditionally convey its interest in the Farley property to the Town of Hollis.  James O’Shea seconded the motion.  The motion carried by unanimous vote 4 yes, 0 no.

 

Business Administrator Report

 

The auditors left today.  Mellinee anticipates a total unreserved fund balance as of June 30, 2006 to be $124,199, to be returned to the Town of Hollis.

 

General Fund Expenditure Report

 

FY05-06 Budget                                                                      $          9,194,918

FY05 Encumbrances carried forward to FY06              $                22,231

 

Expenditures                                                                             $          (9,052,800)

FY06 Encumbrances carried forward to FY07              $             (155,800)

 

Remaining Budget                                                                     $                   8,549

 

General Fund Revenue Report

 

FY05-06 Forecasted Revenues                                                $          9,194,918

 

Actual Revenues                                                                       $          9,222,041

Use of FY05 Unreserved Fund Balance                                    $               88,527

Total                                                                                        $          9,310568

 

Revenues collected in excess of forecast                                    $              115,650

 

FY05-06 Unreserved Fund Balance

 

Remaining Budget                                                                     $                  8,549

 

Revenues collected in excess of forecast                                    $               115,650

 

Total Unreserved Fund Balance @ June 30, 2006                     $               124,199

 

 

The Board discussed the problems with the HPS wall.  The cost of the repair, over $97,000, would come out of this year’s budget. Mellinee raised a concern about non-professionals going on the roof due to liability insurance issues.

 

Quotes to wire and relocated 3rd grade are with Wayne.  The Hutter work will not be able to be completed before the beginning of school.  The Music room has been moved.  The computer room needs to be moved as well.  The recommendation is to hard wire the new room.  The current computer lab is at capacity.  A second room would have an added long term value.  To air condition a new computer room would have a benefit.  Gail is getting estimates for the cost of air conditioning.

 

The board discussed talking to Hutter about the sequence of the repairs to help the school run more effectively during the repairs.

 

Venu Rao made a motion to authorize the Superintendent to execute a contract with Hutter Construction and to accept Hutter Construction’s definition of the root cause of the wall problem in the multi purpose room, music room and computer room, inclusive of entry ways, and to complete repairs up to $109,950 to resolve the root cause.  Bill Beauregard seconded the motion.  The motion carried by unanimous vote, 4 yes, 0 no.

 

Venu Rao made a motion to authorize the Superintendent to spend up to $15,000 to rewire a classroom for electrical, networking, wiring, and a/c. Bill Beauregard seconded the motion.  The motion carried by unanimous vote, 4 yes, 0 no.

 

Dr. Cappetta/Dr. O’Shea’s Report

 

It is Dr. Cappetta and Dr. O’Shea’s opinion that if you fix the problem, there should not be an issue in the future.  There is no reason to send a letter to parents.  All equipment that left the music room was cleaned with a 10% bleach solution.

 

Bill Beauregard raised the following questions based on the air quality report:

  1. p.4 - HVAC system in ceiling of gym storage closet was leaking. Is it on the HPS summer projects list? Is it repaired?
  2. p.5 - Visible mold was found on the Music room wall. Is it on the HPS summer projects list? Has it been removed?
  3. p.6 Bullet 2 - Recommendation for porous interior building materials including "wall coverings" that have been wet for more than 72 hours be discarded and replaced to ensure total fungal removal. Does this apply to the acoustical panels in the Music room that were emitting the strong odor as reported by Nichole Gott (p.4)? David thought they could be dried and the backs sealed. How do we ensure the panels are fungus spore free?
  4. p. 9 - Does "Fibrous Particulate"  basically mean dust in this context? It is 5 to 11 times higher in gym & music room respectively, than outside air concentration. Why? Was a follow-up request made tocharacterize the type to find the source? Is there a plan to try to reduce these levels to near outside ambient levels before school starts?
  5. Hyphal (filamentous) Fragments are 3.5 times higher than outside. Apparently these fragments can produce new fungus colonies. Is there a plan to ensure this count is reduced to at least outside ambient levels before school starts?

Principal Paludi said the acoustical panels on the interior walls are unaffected. The panels on the exterior walls do not need to be reinstalled for sound deadening or musical purposes.

 

The Board discussed having a regular air quality test done at the schools and redoing an air quality test, after the work has been completed.

 

LTFA Policy Update

 

The parent forum at the end of June on food allergies yielded lots of feedback from parents.  The Board read a letter from the Joseph and Michelle Repp.  The Repps would like current procedures to become policy at HPS/HUES.

 

Tom Flygare suggested that the Board proceed cautiously choosing language to be included in LTFA policy because it has the force of law and must be followed in all cases.  He offered to write up something for the Board on this.

 

There is an individualized health care plan for each child that has a food allergy issue.

 

 

 

 

James O’Shea asked if these items would serve as a minimum requirement:

  1. Peanut free classroom, as needed
  2. Peanut free table
  3. Peanut free cafeteria service

The administrators agreed that it would work for them.

 

A 2nd reading of the LTFA policy is planned for an upcoming Board meeting.

 

2006-2007 Meeting Schedule

 

The Hollis School Board is going to do meetings on Wednesdays from this point forward.  The September meeting will be on the 13th at 6:00pm.

 

The Hollis School Board set a workshop date for goal setting September 29th 8-12pm.  An off-site location is required to prevent interruptions.  The Black Forest Café is suggested.  Rich Pike will call contact for arrangements.

 

Board Reorganization

 

Harry Haytayan has stepped down as Hollis School Board chair.

 

James O’Shea nominates Bill Beauregard as Chair.  Jennifer MacLeod seconds.  Bill Beauregard is elected School Board Chair by unanimous vote, 4 yes, 0 no.

 

James O’Shea nominates Venu Rau to be Secretary.  Jennifer MacLeod seconds.  Venu Rao is elected Board Secretary by unanimous vote, 4 yes, 0 no.

 

James O’Shea makes a motion to authorize the Superintendent and Business Administrator to represent the Hollis School District for the purpose of signing Bureau of Business Management forms for any state and federal funds due those entities. Venu Rau seconds the motion.  The motion carried by unanimous vote 4 yes, 0 no.

 

James O’Shea makes a motion to go into non-public under RSA 91-A:3IIe (litigation).  Venu Rau seconded the motion.  The motion carried by unanimous roll call vote.

 

9:50 pm