Approved:  October 11, 2006

Hollis School Board

September 13, 2006

Hollis Primary School

 

Bill Beauregard. Chair

Harry Haytayan

Jennifer MacLeod

James O’Shea

Venu Rao

Richard Pike, Superintendent of Schools

Mellinee Capasso, Business Administrator

Carol Mace, Director of Curriculum

Dr. Gail Paludi, Principal HPS

Carol Thibideau, Principal HUES

Mary Kay MacFarlane, Recording Secretary

 

 

Bill Beauregard called the meeting to order at 6:40 pm

 

Open Forum

 

No items

 

Principal’s Report

 

Dr. Gail Paludi gave the HPS Principal’s report.

 

Hollis Primary School Principal’s Report

Gail E. Paludi, Principal

Susan Astone, Assistant Principal

September 13, 2006

 

Enrollment Figures

 

Current Information

Grade

Ed. Spec

# of classes

Full enroll-

Ment

As of 9/8/06

Change from last report

Ave. class size

Actual class enrollments

K

18

4

72

64

-1

16.0

18, 18, 14, 14

Grade 1

18

6

108

91

+1

15.2

16, 16, 15, 15, 14, 15

Grade 2

20

6

120

121

0

20.2

20, 21, 20, 19, 21,20

Grade 3

20

6

120

106

+3

 

17.7

18, 18, 18, 17, 17, 18

Primary Totals

 

23 classes

420

382

+3

 

 

Home Study Students:  HPS –?

 

 

Hollis Early Learning Program

 

 

Supervisor Update

 

·        We are focusing on Reader’s Workshop, and teachers received training on June 22, 2006 and June 23, 2006.  Linda Clark, Tufts Consultant, will work with the faculty throughout the 2006-2007 school year.

·        The Language Arts Core Curriculum Committee met several times during the summer.  The committee worked on curriculum and planning for implementation of Reader’s Workshop.

·        A detailed report from the Supervisors is attached.

 

Board Goals 2006-2007

 

 

 

Professional Development for Staff

 

·         Dr. Paludi and Mrs. Thibaudeau will be attending the next session of the training on evaluation and supervision of teachers on September 15, 2006.  We will continue to share the information with Carol Mace and will continue to dialogue about “Best Practices” in this area.

·         Our first “Book Talk” session for Charlotte Danielson’s A Framework for Teaching will be held on September 25, 2006

 

Staffing for ‘06-’07 School Year

 

·        It is my pleasure to recommend Ms. Marya Demetri for the interim substitute position in grade three.  We are delighted that Ms. Demetri will join our faculty.

·        We will be interviewing for the .5 Preschool Nurse/.5 Registered Nurse position that is available due to the resignation of Mrs. Ann Hrobak.

 

Richard Pike recommends Marya Demetri as the interim substitute for grade 3.  Ms. Demetri will be hired at BA Step 1, prorated salary $22,253 through March 27, 2007.

 

A motion was made by James O’Shea to accept the recommendation of Marya Demetri as interim substitute for grade 3.  Jennifer MacLeod seconded the motion.  The motion carried by a unanimous vote of 5 yes, 0 no

 

Building Maintenance

 

 

Grade Level Team Meetings

 

 

Additional Items of Interest

 

·         We opened our doors to excited and eager students on August 30, 2006.  Teachers provided welcoming classrooms and safe learning communities.  We enjoyed a smooth opening and look forward to a very productive, successful school year.

·         Administrators held “Get to Know You” assemblies and visited classrooms to participate in Morning Meetings and other welcome back activities.

·         Officer Tracy Dunne, SRO, spoke with Dr. Paludi regarding her schedule and her availability to work with the Hollis School District.  The administrators and Officer Dunne will meet to discuss the role of the SRO in our schools.

 

Special Events

 

 

Carol Thibaudeau gave the HUES principal’s report.  She informed the Board that the HUES building has forced hot water heat, not forced hot air.

 

Hollis Upper Elementary School Principal’s Report

Carol Thibaudeau, Principal

Candice Fowler, Assistant Principal

September 13, 2006

 

 

Enrollment

 

Grade

Ed. Spec.

# of classes

Full Enrollment

As of  8/3/06

Change from last report

Ave. class size

Actual class enrollments

Grade 4

23

6

138

143

+1

23.8

23, 24, 24, 24, 24,24

 

Grade 5

23

7

156*

141

-3

20.1

23, 22, 21, 20, 20,18 17

Grade 6

23

6

138

128

+3

21.3

22, 22, 22, 21, 21,20

 Total

 

19 classes

432

412

+1

 

 

Home Study: 9

 

 

 

 

 

 

 

 

 

Staffing

 

 

Curriculum & Instruction

 

Programs/Activities

·        The HUES Playground has been filled and regraded.  The surface is now very level and safe. We have an installation date of Saturday, September 30th for the outside classroom and slide/climbing equipment. PTA is coordinating volunteers for this date. After additional donations are received, the remainder of the equipment will be ordered and hopefully installed in the spring.

·        New Student Orientation was held on August 23rd. It was a successful and informative session hosted by Ray Daneau, guidance counselor.

·        The custodial staff completed many projects during the summer. The summer project list will be distributed at the meeting for your review.

·        Math Olympiad plans are currently being made to accommodate three student groups this year.

·        Sue Caron, 4th grade teacher, will serve as coordinator for the HUES Mentor/Protégé program this year. Ten staff members will be participating in this program.

·        HUES conducted its first fire/reverse evacuation drill on Thursday, 9/7.

402 HUES students & staff members evacuated to HPS with Chief Towne observing the process. The entire drill took 35 minutes-a great first emergency practice experience.

·        Promotion Ceremony PowerPoint requests are still coming in; if the music is deleted, are you comfortable with sale of the pictorial DVD?

 

The Board gave Carol permission to proceed with the sale of the pictorial DVD.  There will be no music on the DVD.

 

Looking Ahead

Report from the Director of Curriculum

 

Carol Mace gave the curriculum report.

 

NWEA

Ø      Two planning meetings over the summer

·        July                        Hollis - exploration of options, raised questions

Outcome - take time to gather information, implement in spring with one pilot grade at each school

·        August                    Hollis and Brookline – information gathering with Milford                                         Assistant Superintendent Laurie Johnson

                                   

Ø      Next steps

·        September 19th                   NWEA presentation to SAU 41 Leadership Team

School Board would like a presentation.  Carol will set up a time for a Board presentation.

·        October 6th                        Milford visitation to observe testing

·        November 15th                   NHSAA workshop with NH users of NWEA –

                                                lessons learned

·        November                          Finalize implementation plan – short term/long

term,    including budget impact

·        February or March Teacher training on early dismissal day (all Hollis

teachers)

·        May                                   Testing (pilot classes)

 

Ø      Budget considerations – Preliminary (subject to change)

2006-2007

·        Cost                                   $13.50/student (250 students) = $3,375

plus $3,550 to train up to 60 teachers

                                                            Total $6,925 first year cost

·        Source                               Contingency Account # 01-2310-810-00-00

 

2007-2008

·        October 11th                      Conceptual overview presented

·        November 8th                     Baseline budget presented

 

The Board discussed how many times a year NWEA should be done in addition to what time of the year is best for this test.  Many districts do the testing in May, so that it shows AYP.

 

Adequate Yearly Progress (AYP)

Ø      Recap

·        AYP required by No Child Left Behind (NCLB) and determined by performance on New England Common Assessment Program (NECAP)     

·        Three factors

ü      Participation rates (95%)

ü      Performance of school/district as a whole

ü      Performance of subgroups (ethnicity, socioeconomic status, special needs, English Language Learners)

·        Must meet performance targets

ü      2006 Reading target                 82% must score proficient or above

ü      2006 Mathematics target                      76% must score proficient or above

ü      Performance targets increase each year until all students must reach proficiency to establish AYP (2013 – 2014)

Ø      Initial reports released in June and revised reports released in August

·        Hollis Schools made AYP in all categories

·        Hollis School District made AYP when the 2% rule* was applied to the Special Education subgroup in reading

·        Full reports are available at www.ed.state.nh.us/education/AYP06-07.htm

Ø      *2% adjustment for Special Education

·        Applies only to schools or districts that would not make AYP based on the scores of the special ed subgroup

·        Developed by the US Department of Education

·        Acknowledgement that 2% of students will not be proficient because of learning disabilities or physical or mental handicaps

·        Mathematical adjustment allowed until alternative test and academic standards are established for these students

·        More information and actual calculations can be found on the NHDOE website (see above)

           

 

Policy JLJ:  Life threatening Allergies

 

The Board discussed the policy verses procedure at length including possible changes to the policy. 

 

Dr. Paludi noted that on page 3 of the policy, top bullet, that it would be impossible for the school to notify parents by June 1st  as class assignments are not done by that time.

 

Harry Haytayan wants to focus on policy and let the administrators set the procedures.

 

Tom Flaygare suggested balance in the policy.  He was concerned about mandatory procedures.

 

Bill Beauregard would like to see the procedures that Jennifer MacLeod worked on reconciled with the current procedures that are in place.

 

Dr. Gail Paludi feels that the procedures that the Hollis schools have in place to deal with food allergies are currently working very well  The procedures in place are based on a students’ 504 plans and or individual health plans.

 

Dr. Gail Paludi stated that they currently have peanut free classrooms, peanut free lunch tables and that the cafeteria serves a peanut free menu every day.

 

James O’Shea feels the system in place in working and would like a minimalist approach to the Food Allergy Policy.

 

Harry Haytayan asked Jennifer MacLeod what her feedback was at the last forum.

 

Jennifer MacLeod said that the parents feel that procedures for dealing with food allergies have greatly improved over the past few years, however, most parents of food allergy children want procedures in the policy, as there are still loop holes.

 

Jennifer MacLeod is going to have one more public forum on the issue in October and she would like the whole board to be there.

 

The Board agreed to add Tom Flaygare’s language to the policy.

 

The Board asked the principals to have the allergy procedures documented by the time of the October Forum.

 

Harry Haytayan sees this forum as an opportunity to educate the public on this issue.

 

A motion was made by James O’Shea to accept as a first reading the :Life Threatening Food Allergy Policy as amended to include the first 3 paragraphs and Tom Flaygare’s suggested language.  Additionally, to replace the words “implementing procedure” with “establishing a policy” in paragraph one.  Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no

 

Business Administrators Report

 

Mellinee Capasso gave the Business Administrators report.

 

Audit:

Budget:

--Seeking Budget guidelines from the Budget Committee

--Conceptual budget overview—October Board Meeting

--Base line budgets—November Board Meeting

The Board had a lengthy discussion regarding taking a proactive approach with the Budget Committee.  The Board also discussed taking an assessment of the facilities.  This could be presented as capital improvements, separate from the education budget, to the Budget Committee.  Gail and Carol are working with maintenance to prepare a list of facility issues.

 

On The Horizon:

 

Wayne is using the infra-red scan information to see if it can be applied to the roofing warranty.  The roofing membrane needs to be compromised for the warranty to apply.  There is a 20 year warranty from the manufacturer and a 10 year warranty from the installer.  The roof was installed in 1999 by Skyline.  There are two baluster roofs in the back of the building that may not have been included in the 1999 roof installation.

 

Harry Haytayan would like to see all the money that we have paid to Skyline in service calls since the roof was installed in 1999. 

 

There continue to be roofing issues, some of which were brought to the Board’s attention in Sawyer’s infra-red report.  Bill Beauregard wants to have someone from Sawyer, Hutter and Skyline meet with them and assess the roof.

 

Bill Beauregard discussed having companies to go through the school buildings and getting bids for maintenance contracts that includes life expectancy of mechanical units

 

Wayne is working with Granite State Plumbing to discuss a service contract.

 

Mellinee would like to see several plumbing companies come in and quote on how to best maintain our school systems.  Previously, companies were given a bulleted list from the district to quote on.

 

Farley Building.

 

Board Actions

 

A motion was made by Jennifer MacLeod to accept, with regret, the resignation Ann Hrobak as Registered Nurse.  The motion was seconded by James O’Shea.  The motion carried by a vote of 5 yes, 0 no.

 

 

Setting Curriculum agenda for future Board Meetings.

            October Mtg                Overview of Mathematics program

            November Mtg Readers and Writers Workshop

            December Mtg Overview of Reading program

            January Mtg                 SPED Coordinators give review

 

Subcommittee Assignments

 

Paraprofessionals are not full time employees, therefore, they do not get benefits.  Rich Pike suggests getting feedback from the principals on the contracts for the paraprofessionals.  Information needs to be gathered before anybody schedules a meeting.  Rich Pike will get the ball rolling.  Venu Rao and James O’Shea volunteer for the NEA performance pay and HESSA Paraprofessional benefits subcommittees.  A report from these subcommittees is due in September 2007.  The Board needs 4 members for each subcommittee.  Rich Pike will speak to Gail Paludi/Carol Mace and Mellinee Capasso to join.  Bill Beauregard will call Janet Listowich and Doug Cleveland.  The committee will probably meet 4 times during the day.

 

Minutes

 

A motion was made to approve the non-public minutes of August 3, 2006 by Venu Rao.  Jennifer MacLeod seconded the motion.  The motion carried by a vote of 4 yes, 0 no and 1 abstention.

 

A motion was made by Jennifer MacLeod to accept public minutes of August 3, 2006.  Venu Rao seconded the motion.  The motion carried by a vote of 4 yes, 0 no and 1 abstention.

 

A motion was made by Jennifer MacLeod to go into non-public session under RSA 91-A:3II (a) dismissal, promotion or compensation of a public employee.  Venu Rao seconded the motion.  The motion carried by a unanimous roll call vote 5 yes, 0 no.

10:20 pm