HOLLIS SCHOOL BOARD
A public session was held on this date in the SAU41 Conference room.
Board Members present: Harry Haytayan, Chair(by phone); Jennifer MacLeod, Vice-Chair(by phone); Bill Beauregard, Secretary; James O’Shea(by phone); Venu Rao
Administration present: Richard Pike, Superintendent; Wayne Zold, Building & Grounds Supervisor
The Chair called the meeting to order at 7:36 am.
Discussion ensued regarding the disposition of the Farley Building and associated property. HUES and HPS are coming closer to 100% utilization. The Hollis School District (HSD) has a good track record of forecasting enrollment within a 5-year window. Space should be sufficient in this timeframe. Space needs beyond five years are not clear.
The Board discussed the idea of leasing the Farley Building to the Town of Hollis to make improvements and use until such time as the HSD might need the building for educational purposes. Recent discussions with Budget Committee and Selectmen did not indicate support for this approach given the Town’s perpetual space needs. Concerns were also raised about logistics, costs and management of Farley as a second campus, especially given its limited capacity. Other uses for this asset were also considered.
The Board concluded that other more viable options exist if additional educational space is needed in the future and the appropriate course of action is to convey its interest in the Farley property to the town.
ACTION: R. Pike to work with legal counsel to draw up the necessary documents.
The Board also discussed its interest in completing unfinished educational business related to the Farley property. The Coop School District Board presented a proposal at the HSB June 22, 2006 meeting regarding HB Middle School lot lines, easements and paving that appears to meet the needs of all interested parties. The Board would like to see this situation resolved prior to conveying its interest in the Farley property.
ACTION: B. Beauregard to request a working group comprising a selectman, a Coop Board member and himself to review the current Coop Board proposal and ensure it meets all needs. The HSB currently plans to meet the first week of August and is prepared to put this proposal on its agenda.
B. Beauregard motion - Subject to a collaborative agreement between the Town of Hollis, Hollis School District, and Coop School District regarding lot lines, easements and paving as needed, the HSD will convey its interest in the Farley property to the Town of Hollis. V. Rao Second Motion passed 5-0
The Board discussed B. Beauregard email dated July 4, 2006 to Superintendent and HSB documenting 21 serious maintenance items found during his July 3rd inspection of the roof with Wayne Zold, Building & Grounds Supervisor.
Board discussed the need for a retrospective report on the problem, a timely plan for remediation and a complete review of facilities condition and management.
ACTION: R. Pike, Principal Paludi, W. Zold to look into the facilities management and performance issues that led to this situation and formulate a plan to remediate all 21 items by Sep. 2006.
ACTION: B. Beauregard to chair a facilities oversight sub-committee comprising the Principals and Business Administrator that is charged with assessing the condition and management of the HSD facilities, including the job descriptions and responsibilities of those charged with monitoring and maintaining facilities, and report to the Board by Sep. 2006.
ACTION: B. Beauregard to obtain historical perspective from past Board members who were involved with facilities management, Doug Cleveland and Steve Schmalz
ACTION: W. Zold directed to take pictures of filters in the air handlers, bag them all and store offsite.
ACTION: W. Zold directed to involve Hutter before any roof repairs are undertaken by Skyline.
ACTION: M. Capasso as Business Administrator directed to proceed with all due haste to assess whether warranty claims can be made (for items 6, 8, 10, 18) ensure warranties are used to the fullest extent possible to effect repairs, determine costs to effect repairs, obtain high quality competitive quotes, and aggressively protect the District’s interests and hold individuals accountable.
B.Beauregard summarized the project’s status. R. Pike noted the final air quality report was received by FAX today, July 6 for testing done May 31.
ACTION: R. Pike to send a copy of the report this week to HSD doctor, Dr. Cappetta and make copies for all Board members.
ACTION: J. O’Shea to discuss report with Dr. Cappetta at his earliest convenience the week of July 10 and determine whether any follow-up actions are warranted
ACTION: M. Capasso as Business Administrator directed to proceed with all due haste to assess warranty and insurance claims, ensure warranties are used to the fullest extent possible to effect repairs, obtain high quality competitive quotes, identify additional funds for repairs as needed (from FY06 budget if possible), and aggressively protect the District’s interests and hold individuals accountable.
Action: R. Pike / HSB to schedule September offsite workshop
School Resource Officer (SRO)
Interview process to begin soon. J. O’Shea will be HSB representative
ACTION: R. Pike to contact HBHS Principal Tim Kelly to coordinate involvement of HSD principals and J. O’Shea
9:35 AM J. MacLeod - motion to adjourn, J. O’Shea second. Motion passed 5-0