Approved 12/13/06

Hollis School Board

Hollis Primary School

October 11, 2006


Bill Beauregard, Chair

Harry Haytayan

Jennifer MacLeod

James O’Shea

Venu Rao (late arrival 6:15 pm)


Richard Pike, Superintendent of Schools

Carol Mace, Director of Curriculum

Mellinee Capasso, Business Administrator

Mary Kay MacFarlane, Recording Secretary



Bill Beauregard called the meeting to order at 6:03 pm.


Overview of Retreat


The retreat is set for next Friday at Black Forest Café 8-12 pm.  The meeting would focus on goal setting.  NHSBA would be willing to do a workshop that would cater to the needs of the district discussing emails, roles and responsibilities.  Fridays were discussed as possible days for the NHSBA workshop.


Manifest Process


The books close on 20th of month.  The manifest is ready on the 29th.  If someone wants a check it would be ready in 3 working days after the manifest is ready.  The Board discussed if a key could be available so the manifest could be signed after 4:00 pm. 


Mellinee is looking to do payables twice a month instead of once a month.  Files could be available in a PDF format and selectively reviewed by computer.  The server for this was delivered today and software will arrive by the end of the week.  This system would start in November.  Mellinee could also be available after 4:00 pm., as well as, discussing invoice questions over the phone.  She is not comfortable with invoices leaving the office.


Jennifer MacLeod stated that going through the manifest takes 2-3 hours.  To have to do that between 8-4 during the week is difficult.


Harry Haytayan doesn’t understand the reluctance to give a key to a Board Chair.  Rich Pike said he is unaware that any board member has ever had a key.  Harry Haytayan suggests that since the Hollis School District is landlord of the SAU Building, that maybe that would justify the Board having a key.


James O’Shea asked if signatures could be done electronically.  Most Fridays, he can be available but not all.  This makes signing the manifest more difficult.


Bill Beauregard thinks that the only solution is to get two keys.  Rich Pike asked if the Chair only could have a key.  Bill Beauregard said that would work for now.


Everyday Math Presentation


Karen Kelley gave the Math/Science Curriculum presentation.


I.          Curriculum

  1. Grade Level Expectations
  2. Grade Span Expectations
  3. SAU #41  Math Curriculum


II.                 Assessment

·        Formative-provides information about students’ current knowledge

·        Summative-measures student growth and achievement

  1. NECAP Testing
  2. Local Annual Assessment

·        Skills and Problems solving pre-assessment

  1. Program Pre-Post Assessment
  2. Daily Authentic Assessment


III.       Programming

  1. Everyday Math Program
  2. Everyday Math Extension Program

·        Pre-tests students who have demonstrated need for extension

  1. Problem Solving – Curriculum Associates

·        Four step method

o       Find out

o       Choose a strategy

o       Solve it

o       Look back

  1. Supporting Programs and Materials

·        Skills Links, Groundworks, Flashmasters, EDM Games, Sunshine Math, Frog Math Games, SAU #41 Vertical Acceleration Guidelines.


IV.       Next Steps

  1. Mathematics Program Review
  2. Continued use of NECAP and Local Assessments to drive instruction.


James O’Shea asked how the needs of a student who is gifted are met since there is not lack of a gifted program.  Karen Kelley said that a parent should start by meeting with the teacher and asking what the program is for their child. 


James O’Shea asked why more children are not grouped by ability.  Karen Kelley said that the Everyday Math program is capable of 4 ability groups.  The administration does try to group children by ability within classes, so that a single child is not let without a partner.


Jennifer MacLeod asked if the tic tack toe matrix is available for all grade levels.  Karen Kelley said that it is available for all grades except grade 6.  All teachers use the matrix as needed. 


Venu Rao asked how do teachers get trained to help them discern which students need help.  Karen Kelley said that test data is used to help determine which students need extra help.  The teachers also use their observations in class.


Bill Beauregard asked how do we manage all this test data in absence of a data management program.  Karen Kelley said that they pass it on paper to paper between the teachers.


A parent in the audience stated that the teachers need to have a better presentation to parents.  He learned things in Karen’s presentation that he had never heard before.  He would like more help from the school to properly help his student.


A parent with a PhD, in mathematics worked with the people who established the Every day math program and he says that program is severely broken.  The program has problems in substance.


Bill Beauregard called a point of order.  He asked that comments be directed to the Board.


Another parent spoke up against the Everyday Math program.


Karen Kelley says that there is a communication problem with parents.


Mary Beth Carroll would like to see a separate meeting regarding Everyday Math.


A committee will be forming to evaluate the Everyday Math program.  Karen Kelley is also available by phone and to meet with parents and students.


A parent wants to see a public input meeting on this issue.


Venu Rao suggests a public input in a forum format, through the committee evaluating the Everyday Math program. 


James O'Shea comments that the NY Times recently did an article on the National Mathematics Organization and how they are rethinking the best way to teach Mathematics. in elementary schools.  James O’Shea asked the parent if he had the same issues as in the NY Times article.  The parent replied yes.


The parents want to know who this committee will be made of and how they can be a part of this committee.


The Board took a short break.  Bill Beauregard called the meeting back to order.


Life Threatening Allergies Policy – JLJ


The NH Department Education recommends the Mass Department of Education for the document to the Superintendent.  This document discusses procedures on life threatening allergies. 


The policy needs to have district wide consistencies.


The policy needs to have clear direction and that is should include nut free classroom per grade level, nut free cafeteria menu and nut free lunch tables, allergy education and hand washing.


Individualized health plans for children with life threatening allergies are done.  These plans have detailed procedures for all these children.  These health plans are reviewed annually.


Harry Haytayan wants to hear why these five items should not be included in the policy. 


The nurse recommends a nut safe classroom as needed.  The policy should not be for individuals.  Every child with an allergy has an allergy action plan and if need be a 504 plan as well.


The Board discussed the fact that there needs to be an opt out plan for parents.  Placement in a nut free classroom should be voluntary.


James O’Shea feels confident that we have adequate procedures in place and feels that procedures do not need to be in policy.  James O’Shea didn’t get any clear indication from the allergy forum on where to draw the line between policy and procedures.


Jennifer MacLeod feels that putting these five items in the policy should not be a problem.  She is concerned that not doing it will result in a lack of continuity.


HPS nurse comments that it is recommended to follow the Massachusetts policy, however, there are no procedures listed in that policy.  All the school nurses have to follow the Nurses Practice Act.


Rich Pike suggests that annual procedural review could be included in policy.


The HPS and HUES staff said that all 5 of these concerns are addressed in a child’s individual health care plan or 504 plan.  Nurses at all Hollis schools say they have been proactive on this issue for 10 years.  The child would have a IHP or 504 that would detail everything the child needed, all people who work with the student are spoken to, and the plan is reviewed annually by law.


The Board agrees that any policy draft needs to be run past Tom Flaygare.


Hollis School Board

Life-Threatening Food Allergy Policy

Policy JLJ


The Hollis School Board recognizes that students are diagnosed with life-threatening food allergies.  The Board wants to provide a safe environment for all students.


·        School personnel, parents, and students have responsibilities in connection with life-threatening food allergies.

·        Life-threatening allergy procedures will be adopted to enhance student safety and reduce transmission of allergens at school, and educate the community about life-threatening food allergies. This policy does not attempt to address all types of food allergies. Because some allergens are so tenacious and pervasive, an allergen-free environment will not be guaranteed.

·        Life-threatening allergy procedures will describe the responsibilities of school personnel, students, and parents.

·        Parents and school personnel, working cooperatively will assume a greater share of the responsibility for children of the youngest ages.


The Hollis School District will, at a minimum have procedures for:

·        Nut avoidance classrooms as needed

·        A nut avoidance zone in the cafeteria as needed

·        A hand wiping process for children and adults as needed

·        A nut free school cafeteria menu as needed

·        An awareness program for staff, students and community

The Board recognizes that the District's staff members have a multitude of responsibilities and pressures facing them each day. The Board expects that staff members will exercise appropriate professional judgment in determining the time and resources to be devoted to these tasks along with all of the other tasks expected of them by students, parents, their colleagues, and the administration.


Harry Haytayan makes a motion to accept Venu Rao’s working draft on Life Threatening Allergies.  The motion was seconded by Jennifer MacLeod.  Motion carried by a vote of 5 yes, 0 no.


Jennifer MacLeod showed the Board a two page appendix that she would like attached to the policy.


The Board had a lengthy and involved discussion regarding policy, procedures and best practices. 


Several audience members spoke out of order during the Board discussion 


Venu Rao stated that any policy cannot reference an uncontrolled document.


The Board decided, after discussion, to include the following paragraph into the Life Threatening Food Allergy Policy.


Best practices for procedures include but are not limited to the following:

·        “School Guidelines for Managing Students with Food Allergies,” Developed by the American Food Services Assn, the National Association of Elementary School Principals, The National Association of School Nurses, The National School Boards Association, and the Food Allergy and Anaphylaxis Network.

·        “Guidelines for Managing Life Threatening Food Allergies in Connecticut Schools” published by the Connecticut Department of Education, 2006.

·        “Managing Life Threatening Food Allergies in Schools” published by the Massachusetts Department of Education, Fall 2002.


Richard Pike recommended asking Tom Flaygare to review the draft policy quickly, so that the administration can proceed with procedures.


Harry Haytayan makes a motion to have the administration write procedures from the LTFA policy drafted this evening by the next school board meeting.  James O’Shea seconds the motion.  The motion carried by a vote 5 yes, 0 no.


Board Actions


The Superintendent nominates Ruth Hinde-Moura, RN as a school nurse at B. Step 6.


Harry Haytayan makes motion to accept the recommendation of Ruth Hinde-Maura, RN.  as a school nurse.  James O’Shea seconded the motion. The motion carried by a vote of 5 yes, 0 no.


Mellinee Capasso informed the board that donations to date for the playground total $19,997.41.  Work done to date is landscaping at a cost of $3,772.50 and equipment costing $14,544.30 (Pavilion $8,000, Equipment $6,544.30).  Total expenditures to date $18,316.80.


Harry Haytayan makes a motion to accept the donations and accept the expenditures to date for the playground. The motion was seconded by James O’Shea.  The motion carried by a vote of 5 yes, 0 no.




Jennifer MacLeod makes a motion to accept public minutes of 9/13/06.  Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no.


Jennifer MacLeod makes a motion to accept all the non-public minutes of 9/13/06.  Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no.


Jennifer MacLeod makes a motion to accept all the addendum minutes to the non-public minutes of 9/13/06.  Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no.


Jennifer MacLeod makes a motion to accept the minutes of the 10/6/06 Allergy Forum.  Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no.


Policy Readings


Policy GCKC assignment of building keys to professional staff was read.


It is the policy of the Hollis School District that professional staff members assign out keys to access their school building outside of normal school hours and contractual days.  Non-contractual days will be at the discretion at the administration.


Harry Haytayan makes a motion to waive the second reading of Policy GCKC.  The motion was seconded by James O’Shea.  The motion carried by a vote of 5 yes, 0 no.


Jennifer MacLeod makes a motion to accept the policy GCKC.  James O’Shea seconds the motion.  The motion carried by a vote of 5 yes, 0 no.


Other Business


The February Hollis School Board Meeting has been changed from February 15 to the 12th.

Janet Listowich was asked to join a NEA professional pay committee and declined.  The Board is waiting for a response from Doug Cleveland regarding the Paraprofessionals Benefits committee.


The SAU wanted a Hollis School Board member to be on an Acceptable Use Policy Committee. Harry Haytayan agreed to represent the Hollis School Board on this committee.


Harry Haytayan makes a motion to table the remaining agenda items until the November meeting. Venu Rao seconded the motion.  The motion carried by a vote of 5 yes, 0 no.


Harry Haytayan makes a motion to adjourn the meeting.  Venu Rao seconded the motion.  The motion carried by a roll call vote of 5 yes 0 no.


11:15 PM