Hollis School Board Meeting

Hollis Primary School

December 13, 2006

 

William Beauregard, Chair

Jennifer MacLeod (arrive 6:38 pm)

James O’Shea (left from 6:45-7:45pm)

Venu Rao

 

Richard Pike, Superintendent of Schools

Mellinee Capasso, Business Administrator (arrive 7:00 pm)

Bob Kelly, Director of Special Education (arrive 7:00 pm)

Carol Mace, Director of Curriculum

Dr. Gail Paludi, HPS Principal

Candi Fowler, HUES, Assistant Principal

Mary Kay MacFarlane, Recording Secretary

 

Bill Beauregard called the meeting to order at 6:17 p.m. and welcomed the audience.

 

Agenda Changes

 

The final reading of the LTFA policy is being postponed until the next meeting due to the absence of Harry Haytayan and to give Board members additional time to review procedures.

 

Reading Support Programs

 

Meg Bamford, Patricia Connolly, Joan Fuller, Heather Nelson, Marian Pickowicz, Linda Prygoda (not here this evening), and Kari Raiano are the members of the Reading Department of the HPS/HUES.  They gave a PowerPoint presentation on Reading Support Programs.

 

Results of the National Reading Panel (2002)

 

Reading Problems in the US

 

The Road to Reading Intervention

 

Hollis Elementary School Services

Intensive Support Services

 

Assessment Used at Both Schools

 

HUES Assessments Only

 

HPS Assessments Only

 

Observation Survey of Early Literacy

 

Developmental Reading Assessment

 

Reading Recovery

 

Reading Recovery Lesson

 

Power Reading

 

Assessment Drives Instruction

 

Reading Camp

 

The Board discussed the possibility of a full day Camp program, having reading camp in the morning and math camp in the afternoon, for example.  However, the lack of air conditioned rooms and other issues would make this difficult.

 

Bill Beauregard asked if the data is being collected on paper or electronically. 

 

Heather Nelson said that it is in a national data base.  Another report is given annually to Gail Paludi and that is done on Excel.

 

Venu Rao asked if their expertise is extended to the teachers.  The Reading Specialists consult with the classroom teachers and work with them.  They are a resource for teachers and do teach whole class lessons.

 

Venu Rao asked how the Board can take this to the parents/taxpayers so that they understand the importance of programs like this.  One teacher suggested a literacy night.  One person suggested an article for the local paper.  Uploading this presentation to the web site was also suggested.  Taping the Board meetings was also discussed.

 

Jennifer MacLeod asked if they expect students to graduate from the Power Reading program.  Meg  Bamford replied yes.

 

Jennifer MacLeod asked when a first grade student is identified.  The 1st week of school is the observation survey.  They start with those with the greatest need.  As they move on, then they accept more students into the program.  Children are reassessed in January to determine the best candidates for the program.

 

The Board thanked the Reading Specialist team for their presentation.

 

Administration Reports

 

Dr. Gail Paludi gave the principal’s report for HPS.

 

Hollis Primary School Principal’s Report

Gail E. Paludi, Principal

Susan Astone, Assistant Principal

December 13, 2006

 

Enrollment Figures

 

Current Information

Grade

Ed. Spec

# of classes

Full enroll-

ment

As of 12/08/06

Change from last report

Ave. class size

Actual class enrollments

K

18

4

72

66

+1

16.5

18, 18, 15, 15

Grade 1

18

6

108

90

0

15.0

16, 16, 15, 15, 14, 14

Grade 2

20

6

120

120

-1

20.0

20, 21, 19, 19, 21,20

Grade 3

20

6

120

106

0

 

17.7

18, 18, 18, 17, 17, 18

Primary Totals

 

23 classes

420

382

0

 

 

Home Study Students:  HPS –6

 

 

Hollis Early Learning Program

 

 

 

Supervisor Update

 

·        We are focusing on Reader’s Workshop, and Linda Clark, Tufts Consultant, worked with K-3 teachers during the past month.  She spent three days in the building modeling lessons, planning lessons, and assisting teachers as they implement the Reader’s Workshop model with students.  Her presentations are always excellent and provide a wealth of information for teachers.

·        A detailed report from the Supervisors is attached.

 

Board Goals 2006-2007

 

·        Goal #1:  To improve the teacher evaluation process for the enhancement of instruction.

 

1.      The SAU #41 Evaluation Committee met on November 20, 2006.  All SAU #41 faculties completed a survey designed by the committee.  The survey results were analyzed by the committee.  The meeting on December 11, 2006 provided an opportunity to discuss A Framework for Teaching by Charlotte Danielson.  Dr. Paludi facilitated this discussion.

2.      The Hollis Administrative Team continues to facilitate the book study group about A Framework for Teaching by Charlotte Danielson.  Our third session, held on November 27, 2006, was facilitated by Mrs. Astone.

 

·        Goal #2: To create effective early intervening services (as mandated by IDEIA) for students in the areas of reading and mathematics.

 

  1. The HPS administrators met with the SPED team to continue the work on strategic planning.
  2. Several 2007-2008 budget requests reflect staffing in this area.
  3. Dr. Paludi conducted several formal observations to observe the new reading service delivery model.

 

Goal #3: To more effectively utilize assessment data to drive instruction.

 

  1. Dr. Paludi attended the New Hampshire School Administrator’s Association workshop on NWEA.
  2. HPS administrators reviewed all student report cards.
  3. The Report Card Committee met to discuss possible revisions in the existing document.  A few minor changes will be made for the 2007-2008 school year.

 

Goal #4:  To refine the implementation of the balanced literacy approach.

 

  1. Dr. Paludi attended all the Reader’s Workshop training sessions conducted by Linda Clark, Tufts Consultant.
  2. Dr. Paludi attended team meetings to review progress and plan for continued implementation of “Reader’s Workshop”.
  3. Linda Walsh, Linda Clark, and Dr. Paludi met to review progress to date with “Reader’s Workshop” and “Writer’s Workshop”.
  4. Dr. Paludi conducted several formal classroom observations to observe “Writer’s Workshop” in action.
  5. Mrs. Walsh and Dr. Paludi planned for teachers on Early Release Day to facilitate discussions about “Reader’s Workshop”.

 

Professional Development for Staff

 

·         Our third “Book Talk” session for Charlotte Danielson’s A Framework for Teaching was held on November 27, 2006.  Mrs. Astone was the facilitator for this session.  We are very pleased to report a successful session.  We look forward to the remaining sessions throughout the year as the conversation around the Framework has been very interesting and informative.

·         At our faculty meeting on December 13, 2006, Attorney Dean Eggert gave a presentation that focused on the difference between 504 and Special Education identification.

 

Staffing for ‘06-’07 School Year

 

·        We have no staffing change at this time.

 

Building Maintenance

 

 

Grade Level Team Meetings

 

 

Additional Items of Interest

 

·        Dr. Paludi is serving as the administrative co-chair for the SAU #41 Professional Development Committee.  This committee is charged with writing the new five-year professional development plan for the SAU.  The committee met for a work session on December 4, 2006.  Dr. Paludi will be reviewing Professional Development Plans for the New Hampshire Department of Education on December 21, 2006.  This will provide insight into the process as we write the SAU #41 Professional Development Plan.

·        Dr.  Paludi is serving as a member of the SAU #41 Evaluation Committee.  This committee is researching evaluation models.  A survey regarding the evaluation process was completed by all faculty members to gain input and data regarding the evaluation process.

·        A special thank you to our PTA for organizing our new “Backpack Mail” system.  We are pleased with this new communication with our families and we are saving some trees, too!

·        Report Cards went home on December 8, 2006.

 

Special Events

 

 

Dr. Paludi noted that the Tufts consultant has been invaluable and worth every dollar.

 

The first meeting of the math program review committee is scheduled for December 20th   at HUES.  Dr. Anat Eshed and Jim MacClellan have been selected as parent representatives to the committee.  The meeting will look at existing assessment data and research to see if the current program is meeting the needs of our students.  From that discussion they will discuss next steps.  The second meeting is set for January 24th.

 

Bill Beauregard asked if there was consideration of other research. 

 

Gail Paludi replied that Karen is going to start with looking at the current assessment data and how the HSD students have performed in the area of mathematics, but will also look at research articles in Everyday Math and then the other programs.

 

Venu Rao asked what the rationale was for this committee because it seems to be all teachers.  Gail Paludi replied that there is a teacher for every grade level on the committee, some SPED teachers and a parent representative from HUES and HPS.

 

Venu Rao stated that he has heard from parents who are not happy with the program and this committee doesn’t appear to be set up to critique the current program but how to improve it rather than seeing if there is anything better out there.

 

Candi Fowler stated that she had worked on other similar committees and that they do consider other models.

 

Gail Paludi said that they didn’t get many volunteers to work on this committee.

 

Bill Beauregard stated that two parents had contacted him and were interested in being on this committee. 

 

Carol Mace explained the process for selecting these parent volunteers.  A letter went out in back pack mail asking for volunteers for this committee with a deadline.  Three people volunteered for the committee.  Their backgrounds were reviewed and two parents were selected.

 

Bill Beauregard said that he wants to be sure that when all is said and done that those parents who have complained about the current math program feel that the hard questions have been asked and that the research for both for and against has been considered.

 

Venu Rao said that he would rather have more people to collect data.

 

Bill Beauregard asked if the administration would be open to having additional parent members on the committee if these parents just missed the notice.

 

Carol Mace responded that they already had a process for finding the members and that was done.

 

James O’Shea suggested that maybe a board presentation on the most popular math models with their pros/cons could be very informative.

 

Venu Rao said that the parents that talked to him said that it is already set up one way for seven years, so that change is unlikely.

 

Gail Paludi, Candi Fowler and Carol Mace disagreed with Venu. They stated that  their reading program was in place for 8 years and when it was found that it was not meeting the needs of the students, it was changed.

 

Venu Rao stated that the perception is out there.  He is not here to tell the principals and Curriculum Director that they are doing the wrong thing.

 

Richard Pike stated that they need to be transparent and not everyone can be on the committee.  Other parents should channel their concerns through the parent representatives on the committee.  We need to follow the process.

 

Bill Beauregard said that why don’t we publish the parents representative and tell other parents that they can channel their comment through the representatives.

 

Venu Rao stated that we should not change the process; he just wanted to know the rationale for the process.

 

HUES

 

Candi Fowler gave the principal’s report for HUES.

 

Hollis Upper Elementary School Principal’s Report

Carol Thibaudeau, Principal

Candice Fowler, Assistant Principal

December 13, 2006

 

Enrollment

 

Grade

Ed. Spec.

# of classes

Full Enrollment

As of  12/5/06

Change from last report

Ave. class size

Actual class enrollments

Grade 4

23

6

138

144

+1

24

24, 24, 24, 24, 24,24

 

Grade 5

23

7

156*

137

-3

19.6

23, 22, 20, 19,18, 18, 17

Grade 6

23

6

138

127

-1

21.2

22, 22, 22, 21, 20,20

 Total

 

19 classes

432

408

-3

 

 

Home Study: 8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Staffing

 

 

 

Curriculum & Instruction

 

Budget

 

Programs/Activities

·        HUES students and staff members participated in the Scholastic Read for 2007: Read for Life Program.  We were one of 283 NH schools and one of 16,372 schools in America to participate on December 8th.  We thank Susan Lynch for inviting us to participate.

·        HUES 4th graders completed their Fit Kid’s program with a celebration in the GYM on Nov 27th.  A big success – thank you Dr. Chuck!

·        American Education Week was celebrated during the week of Nov 13th.  We had raffles, special notes, goodies each day, and a school spirit casual day for our staff members this year.

·        Mrs. Flynn’s 6th grade class hosted our Senior Citizen’s for lunch on Nov 16th.  We thank our cafeteria staff for making all that delicious food! 

·        Geography Bee’s have started and 150 students participated in the first round.  The Championship round will be held on December 18th

·        The HUES students and staff collected food and gift cards to create over 15 gift baskets for families in our area for Thanksgiving and the holiday season.

·        Gail Ansaldo – our school nurse – has set up a Nutrition/Exercise program for staff once a week after school. 

 

Administrative Focus Areas

·        The Professional Staff Evaluation process continues with pre-conferences, formal observations, post conferences, and report write-ups.

·        The FISH philosophy 10 part workshop series (conducted by Candi Fowler) will be completed next week.

·        One of our 5th grade teachers has worked diligently on the new look for our webpage!  WE have new links to math sites and some great photos of the Senior Luncheon from November.  Check it out at the link below! http://www.hollis.k12.nh.us/huesdefault.html

·        Our Special Education On-Site visit is set for March 2007.  Candice is working with staff to prepare for the presentations.

 

 

 

 

Looking Ahead

 

 

Business Administrator Report

 

Mellinee Capasso spoke regarding the roof issues.  Wayne Zold discussed the infrared report with Skyline Roofing.  There were nine problems that were identified.

  1. Area 164 roof sample indicated that there was no interior moisture.
  2. Area 169 a leak was found there and repaired.
  3. Area 173 there was moisture in the insulation and repaired what they thought the problem was and said the area should be monitored.  Bill Beauregard asked Mellinee to have Wayne do a map to correspond the map to actual classrooms, so that it is easier to monitor. 
  4. Area 175 had no interior moisture. 
  5. Area 170 a leak was found and repaired. 
  6. Area 189 the roof sample had no interior moisture. 
  7. Area 195 had no interior moisture. 
  8. Area 230 no moisture at corners.  Above windows showed moisture. 
  9. Flashing is being worked on.  First grade roof needs replacement and has been initially quoted as $60,000 from Skyline.  Other roofers will be assessing the roof for their opinions.

 

Contingency account started out with $99.714.50 from 2006.  There is a remaining balance of $2,255 left after the encumbrance, which will be returned to the Town of Hollis.  The $19,205 that was to be spent out of this year’s budget has been returned from encumbrance to contingency.  There is about $95,000 set aside for this year’s contingency, with $6,925 earmarked for NWEA.  The balance of this contingency needs to be addressed.  Additional outside lighting for $5,000 and front door security with a partial quote of $2,200 are items to be paid out of contingency.  There are additional maintenance items of $62,600 that will be funded from contingency.

 

The Board discussed the possibility to using contingency money to support the Summer Reading Camp, in case enrollment keeps it from being self funding or additional supplies are needed.

 

Budget Discussion

 

Bill Beauregard distributed the budget to the Board.

 

Mellinee Capasso said that the new accounting software will enable the Board to see a better picture of historical spending and current spending, which will improve the budgeting process in the future.  This has been unavailable to the Board, to this date.

 

Wayne Zold has created a five year plan to take care of capital maintenance issues.  Establishing an expendable trust is one way to manage these issues.  Mellinee and Rich Pike believe that the expendable trust is the right way to fund the future capital improvements.  The Board also discussed the possibility of a bond issue for funding all the capital maintenance issues.  Bill Beauregard asked Mellinee to send him a copy of Wayne’s five year plan for capital maintenance.

 

Venu Rao asked why parents can’t pay for bussing.  He also asked if an endowment fund could be set up.  Rich Pike said yes, but there are rules.  The Board will take this up again after budget season.  He also suggested user fees for building services.

 

SPED Budget

 

Early intervention is mandated, but is not considered Special Education.  The Board discussed separating it in the budget. 

 

Bob Kelly discussed new IDEA mandates and new definitions of a learning disability as a handicap and condition.  It includes reporting responses to a district’s extra research based interventions of DIS with students.  RTI models need to be followed and they a are made comprised of three tiers.  First tier, tried for 6 weeks with small groups. You test to see if progress has been made.  If no progress has been made then you need to enhance what is being done and retest.  At the end of the third tier, if no progress has been made, then, a student can be referred to Special Education. Some early intervention is done in Math, but not to the level that the district does for reading. 

 

 

James O’Shea expressed concern that nothing is being mandated for the top students and that the portion of the budget that can be spent on the top students in shrinking.

The Board discussed Bob Kelly having a SPED 101 presentation for the Hollis Budget committee, so they can better understand growth issues without getting involved in FERPA issues.  Bill Beauregard said that the Hollis Budget Committee needs to know that there are programs that have been extras in the past that are now mandates and need to be excluded from the budget cap they are recommending.

 

Gail Paludi said that she doesn’t have the staff for early intervention in Mathematics at the same level that she has in Reading.  She also stated that the number of students who need services in early intervention in Mathematics is smaller than the number of students who need early intervention in Reading.

 

Bob Kelly said that growth is going to come in the area of early intervention in mathematics area as well as an increase in the number of students that will need early intervention.

 

Bill Beauregard asked if there was a teacher on staff who could do early intervention in mathematics without adding an extra teacher.  Gail Paludi was not sure.

 

The Board discussed eliminating the 7th fifth grade teacher.  Jennifer MacLeod stated that she was concerned with class sizes of 24, which is what the current fourth grade has with only six classes.  The current fifth grade would likewise have class sizes of 24 without the extra teacher.  Jennifer states she feels there is a direct correlation to the quality of education with smaller class sizes.  The Board decided to revisit this issue as part of budget discussions at the next Board meeting when Carol Thibaudeau will be present.

 

James O’Shea asked if we currently could be considered non-compliant in Mathematics early intervention.  Bob Kelly said yes. 

 

The Board discussed isolating areas of growth within SPED for discussions with the Hollis Budget committee.  Bob Kelly stated that SPED growth is at 16.31% and that includes a large figure discussed at the workshop.  Bob Kelly with work with Mellinee to determine those figures, so they can be put into Bill Beauregard’s spreadsheet and areas of growth can be isolated.

 

Bill Beauregard asked if the school could cut expendables by being more digital.  Gail explained that some people are more comfortable with digital files than others, who prefer paper.

 

Bill Beauregard asked Mellinee if we work with the Town of Hollis to take advantage of volume discounts.  Mellinee said yes, they regularily work with Arthur LeBlanc at the Town of Hollis Public Works Dept on issues such as paving projects.

 

Board Actions

 

The Hollis School Board changed the January meeting from the 10th to the 3rd of January at 6:00 p.m. at HPS.

 

HSB/BudCom meeting is on January 4th.

 

A motion was made by Jennifer MacLeod to accept the minutes of October 11th, 2006.  The motion was seconded by Venu Rao.  The motion carried by a vote of 4 yes, 0 no.

 

A motion was made by Jennifer MacLeod to approve all the minutes public and non-public of November 3, 2006 meeting. The motion was seconded by Venu Rao. The motion carried by a vote of 4 yes, 0 no.

 

A motion to go into non public session by James O’Shea under RSA 91-A:3II (a) compensation & (e) litigation.  The motion was seconded by Jennifer MacLeod.  The motion carried by unanimous roll call vote 4 yes, 0 no.

 

11:05pm