SAU 41 BOARD

 

JUNE 18, 2009

 

MEETING MINUTES

 

A regular meeting of the SAU 41 Board was held on Thursday, June 18, 2009 at 6:12 p.m. in the Music Room of the Hollis Brookline High School

 

Chairman Forrest Milkowski presided:

 

Members of the Board Present:         William Beauregard, Vice Chair

Rich Manley, Secretary

                                                            Susan Benz, Hollis School Board

Marcia Farwell, Secretary, Brookline School Board

Fred Hubert, Hollis/Brookline Coop.

James McCann, Chair, Hollis School Board

James O’Shea, MD, Hollis/Brookline Coop

Dave Partridge, Chair, Brookline School Board

Dan Peterson, Hollis/Brookline Coop.

Steve Simons, Hollis/Brookline Coop.

Janice Tremblay, Chair, Hollis/Brookline Coop.

 

Members of the Board Absent:           Alison Haytayan, Hollis School Board

                                                            Tom Enright, Hollis/Brookline Coop.

Beth Lukovits, Vice-Chair Brookline School Board

Wanda Meagher, Brookline School Board

Tom Solon, Hollis/Brookline Coop.

 

Also in Attendance:                             Susan Hodgdon, Superintendent of Schools

Dawna Duhamel, Business Administrator

Bob Kelly, Director of Special Education

Carol Mace, Director of Curriculum

Rich Raymond, I.T. Manager

 

 

 

AGENDA ADJUSTMENTS

 

MOTION BY MEMBER BEAUREGARD TO CHANGE THE ORDER OF BUSINESS SO AS TO GO INTO NON-PUBLIC SESSION AT THE CONCLUSION OF THE DISCUSSION OF THE ASSISTANT DIRECTOR OF SPECIAL EDUCATION

MOTION SECONDED BY MEMBER O’SHEA

MOTION CARRIED

12/0

 

PUBLIC INPUT - None

 

APPROVAL OF MINUTES

 

SAU 41 Board. . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 22, 2009

 

The following corrections were noted:

 

-                      Page 10, 5th paragraph, 3rd sentence should read:  “Ms. Duhamel responded the lease payment was used to offset the debt. “

-                      Page 10, 5th paragraph, 4th sentence should read:  “As the debt for the addition was satisfied, the lease payments are used for building renovation or repairs.”

 

-                      Page 10, 2nd paragraph, 1st sentence should read:  “Mr. Beauregard stated that had been a concern of his, and the Hollis School District does have a contingency, which would allow us to address issues until we can get things worked out with the other two districts.”

 

MOTION BY MEMBER FARWELL TO APPROVE AS AMENDED

MOTION SECONDED BY MEMBER BEAUREGARD

MOTION CARRIED

11/0

Member Hubert Abstained

 

SAU 41 Board – Non-Public Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 22, 2009

 

Noted was the need for non-public meeting minutes to reflect; date, time, location, and roll call as well as all motions made including that of adjournment.

TABLED

 

SAU 41 Board – Non-Public Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 8, 2009

TABLED

                

ADMINISTRATIVE REPORTS

 

Ms. Duhamel provided the board with a handout; FY09 Expenditure Report by Function dated June 15, 2009 (copy attached). 

 

Although not in its final form, there are notable savings; $3,767.74 in printing line item, $3,634.46 in snow removal line item, $4,394.82 in salary line item for the Special Education Director due to a gap in hiring, and $15,563.66 in the personal services line item (superintendent search).  Ms. Duhamel remarked the budget would likely end with a two to two and a half percent surplus, which will provide for the $10,000 needed to reduce the FY10 budget. 

 

Mr. Peterson questioned whether surplus could be used for productivity enhancements, i.e., improved web access and reporting software.  Ms. Duhamel responded that could be done.  She explained there is a module that goes with the Budget Sense software, which is web-based and allows for easy maintenance.  As an example, web-based enrollment for health insurance; employees would be able to gain access to make changes to personal information, for open enrollment, etc.  It would also offer the Board access to financial data.    

 

Mr. Peterson questioned whether there would be a yearly charge associated with the software.  Ms. Duhamel explained it is a module you purchase and from there on the expense is that of yearly maintenance.  Mr. Beauregard recommended, since the board did not have exact numbers and has maintenance needs, the item be tabled and the administration asked to come back with quotes for software costs and maintenance needs as well as the final fund balance.  Remarked timing is not an issue as the remaining balance at year-end will automatically be carried over.

 

When asked, Ms. Duhamel stated the requested information could be made available within a few weeks.  She commented it is preferable the books be closed prior to the scheduled audit (August 14th).  Ms. Farwell requested the information be provided electronically. 

 

Superintendent Hodgdon spoke of a minor expenditure being a desk for the newly hired Assistant Director of Special Education. 

Director Kelly provided the board with a hard copy of Special Education Department updates (copy attached).  With regard to federal stimulus funding; application training occurred on the 16th, another training is scheduled for September and perhaps again in July, and State Director sub-group studies are scheduled for June 19th and July 1st.  There are continued meetings with district administrators generating ideas on how to utilize the funding.

 

He anticipates a challenge in utilizing the maximum district funding due to the types of eligible activities and the need for Maintenance of Effort in FY12. 

 

With regard to Catastrophic Aide, Mr. Kelly touched upon the new regulation to seek parental permission.  That regulation has been met with 90-100% approval, however, a great deal of additional work was required.

 

Another change with regard to Catastrophic Aide relates to reimbursement.  Prior to the change, Catastrophic Aide, as a state reimbursement, and Medicaid, as a federally funded reimbursement, did not have to be dovetailed.  As an example, with a district expense of $100,000 for a child eligible for Medicaid the district would anticipate a 50% reimbursement of the eligible services.  The district could then take the total expenditure and submit it for catastrophic aide reimbursement.  Medicaid reimbursement now has to be deducted from the total prior to determination of eligibility for Catastrophic Aide.  Therefore, it is anticipated Catastrophic Aide reimbursement will be lower than what has been received in the past.

 

Legal notices are being finalized.  They have been distributed to the school buildings and web sites. 

 

The New Hampshire Department of Education Improvement Plan is a requirement the state has to adhere to in order to be in compliance with the Office of Special Education in D.C. (OSEP).  They underwent an audit, which resulted in twenty indicators they need to improve upon, and, therefore, require data from districts.  These data district profiles are public on the Department of Education web site.  

 

Touched on the dilemma that exists with three of the indicators:

 

-                      The district data profiles are only reported in percentages.

 

This has resulted in a 67% rating.  As an example of why the rating is what it is, Mr. Kelly cited one indicator at the COOP where there were three cases; two were perfect, and the other one was believed to be good, but the state determined it was not quite their separate goal for transition but repetitive in social skills.  Stated a concern where in an instance of two cases where you missed out on one that could provide a 50% rating.  Concerned public perception of a 50% rating would be generalized through all of the IDA kids in the population.

 

-                      Indicator #5 has to do with placement. 

 

OSEP requires reporting where students receive their services.  They have a goal, which incrementally is going up every year and we are low on the desired target due to the percent of time a student spends in a regular classroom.  Often times the biggest goal of special education is providing progress.  Many times you can be more efficient and faster in a pull out speech room, but that is out of the classroom.  Mr. Kelly could not believe OSEP is requiring this as least restrictive (being in a regular classroom) is a secondary priority to providing progress under the regulations.

 

-                      Transitioning from E1 (0-3) to IDEA Preschool

 

Previously the district was responsible for having proposed an IEP placement prior to the turn of the third Birthday so that services could be in place.  The indicator now reads that you have to have an IEP and placement in place prior to the commencement of the third Birthday.  Under this scenario, the district can comply, but if the parent wants to think about it two days beyond the child turning three, the district appears to be out of compliance.

 

-                      Timelines of Evaluations

 

An evaluation has to be completed within forty-five days with a maximum of an additional fifteen days only by parental consent.  This includes holidays, ice storms, vacations, illness, etc.  These days are also all calendar days not workdays. 

 

ASSISTANT DIRECTOR OF SPECIAL EDUCATION

 

Chairman Milkowski informed the board a second offer to the individual considered for the Assistant Director of Special Education position has been executed.  Adjustments made were those of salary and benefits.  The position salary went from $70,000 to $73,000 and the health insurance benefit went from an 0/20 contribution to an 85/15 contribution in the first year, and will return to the 80/20 contribution in the second year.  The Assistant Director of Special Education is Jean Saunders.

 

NON-PUBLIC SESSION

 

MOTION BY MEMBER TREMBLAY THAT THE BOARD GO INTO NON-PUBLIC SESSION PURSUANT TO RSA 91-A:3 II (a) THE DISMISSAL, PROMOTION OR COMPENSATION OF ANY PUBLIC EMPLOYEE OR THE DISCIPLINING OF SUCH EMPLOYEE, OR THE INVESTIGATION OF ANY CHARGES AGAINST HIM, UNLESS THE EMPLOYEE AFFECTED REQUESTS AN OPEN MEETING AND PURSUANT TO RSA 91-A:3 II (c) TO DISCUSS A MATTER, WHICH IF DISCUSSED IN PUBLIC, WOULD LIKELY AFFECT ADVERSELY THE REPUTATION OF A PERSON, OTHER THAN A MEMBER OF THE BODY OR AGENCY ITSELF

MOTION SECONDED BY MEMBER PARTRIDGE

 

A Viva Voce Roll Call was taken, which resulted as follows:

 

Yea:     Forrest Milkowski, William Beauregard, Rich Manley, Susan Benz, Marcia Farwell,

Fred Hubert, James McCann, James O’Shea, Dave Partridge, Dan Peterson, Steve Simons,

Janice Tremblay

                                                                                                12

Nay:                                                                                         0

MOTION CARRIED

 

The Board went into non-public session at 6:42 p.m.

 

SAU Board Chair  _________________________________________      Date:  ______

 

Brookline School Board Chair_______________________________     Date:  ______

 

Hollis School Board Chair __________________________________      Date:  ______

 

H/B Coop Board Chair  _____________________________________     Date:  ______