SAU #41 Board
Captain Samuel Douglas Academy
June 29, 2006
Mike Dreyer, Chair
Bill Beauregard, HSB
Tom Enright, H/B Coop
Betty Hall, H/B Coop
Harry Haytayan, HSB (late arrival 6:50 pm)
Pam Kirby, H/B Coop
Beth Lukovits, BSB
Jennifer MacLeod, HSB (late arrival 6:30 pm)
Jim Murphy H/B Coop
James O’Shea, HSB (late arrival 6:20 pm)
Dave Partridge, BSB
Dan Peterson, H/B Coop
Venu Rao, HSB
Steve Simons, H/B Coop
Rich Pike, Superintendent of Schools
Carol Mace, Director of Curriculum
Mellinee Capasso, Assistant Business Administrator
Mary Kay MacFarlane, Recording Secretary
Mike Dreyer called the meeting to order at 6:05 pm with the Pledge of Allegiance.
Dave Partridge made a motion to approve minutes of June 14, 2006. The motion was seconded by Beth Lukovits. The motion carried by a vote of 8 yes,0 no, 2 abstention.
Dave Partridge made a motion to accept the addendum to public minutes of June 14 by Bill Beauregard. The motion was seconded by Steve Simons. The motion carried by a vote of 8 yes, 0 no, 2 abstention.
Jim Murphy made a motion to accept non-public minutes of June 14th, 2006, as amended, to show that they are sealed. The motion was seconded by Steve Simons. The motion carried by a vote of 8 yes, 0 no, 2 abstention
Rich Raymond Update
Rich Raymond has sent the contaminated drive to a company for assessment.
The Board discussed the Back up Strategies/Licensing Issues written by Rich Raymond. Dan Peterson thinks that we are circumventing the filtering license agreement. He feels it is not a legal use of the software. Steve Simons suggests that Rich and Mellinee look into the legal issues.
Dan Peterson suggests getting software that will check legal compliance.
Betty Hall wants someone from the State Department of Education to come and speak to us on what is available.
Bill Beauregard states it doesn’t address the issue of a second server.
Dan Peterson states that we should look into our telecommunication costs to see if we can reduce them.
Mike Dreyer would like to see a more specific procedure from Rich Raymond by the September meeting. This should also include the cost of a second server and what he needs in the budget to get it done. Mike Dreyer would also like Rich Raymond to look into reducing telecommunication costs.
Bill Beauregard suggests creating a RFP and having it in place by August. If it is too much to do an RFP then do a Request for Information.
Rich Pike suggests having a technology audit done, the cost would be approximately $1500. Then an RFP could follow. Mellinee thinks that there should be money in the SAU budget to do a technology audit.
Betty Hall made a motion authorized the Superintendent to spend up to a total of $3000 for a technology and telecommunications audit with a report and recommendation as soon as possible. The motion was second Bill Beauregard. The motion carried by vote of 13 yes, 0 no.
Bill Beauregard spoke about Budget Sense. Different town committees frequently ask for more information than the SAU office can compile easily. Budget Sense is a data base type of program that would be able to sort budget data in multiple formats. The company is local and several other districts use it. It would require that the Business Office change from a DOS based system to a Windows based system. Mellinee doesn’t see people being trained and a system implemented before budget season. Mike Dreyer asked what would it take to get it done and Mellinee replied another month. Budget Sense has a service business and they could implement and train, and the Board would like to know the costs and timetable of such a service.
Teacher Evaluation Memo
Carol Mace wants the SAU to endorse a committee that would look into teacher evaluation plan. The Danielson Plan is favored, however other plans will be looked at. Dan Peterson asked if the timetable could be pulled in, so that it could be implemented in 2007. Carol said maybe, but she wants a committee formed before she could commit to changing the timetable. Mike Dreyer asked if our current evaluation system broken. Carol Mace said that it has some weakness and it should expand mentoring, reflection and coaching.
Dr. Gail Paludi of HPS and Carol Thibideau of HUES are attending a week long institute on teacher evaluations plans in Manchester on July 10-14. Information on this institute will be shared with other SAU Administrators who may be interested in attending.
Rich Pike worked with the Danielson plan in the Keene system. It would also redefine how our administrators work with this. The professional development also needs to be tailored. Rich suggests asking the administrators if the timetable is reasonable. Dan Peterson wants to know what it would take to accelerate the timetable.
Authorization for Superintendent and Business Administrator to Sign State/Federal Forms
The auditors suggested that these IDEA and Preschool grants be filed in each district. The districts are coming closed to a numbers which would cause an audit to be done by the federal government. It was filed together in he past out of convenience.
A motion was made by Dave Partridge that the SAU #41 School Board authorizes the Superintendent and Business Administrator to represent the School District for the purpose of signing Bureau of Business Management forms for any state and federal funds due those entities. Steve Simons seconded the motion. The motion carried by a vote of 14 yes, 0 no.
Mike Dreyer’s concerns regarding SPED transportation are addressed in the contract.
Mike Dreyer wanted a review of liability coverage. The amount of insurance coverage requested was general liability $5 million, commercial vehicle and property damage $10 million and workers compensation. This is what will be used in the contract.
Clarification of CPI index. Mellinee has always used the CPIU it is an average and it is consistent. Other budgetary committees use other CPI indexes. Mellinee always used the September index. Mellinee suggests that all budgetary committees use the same index that they use. Forrest Milkowski was agreeable with that.
All references to Vermont were removed from the contract. The Board Chairs signed the Transportation contract.
Business Administrator Recommendation
Rich Pike makes a recommendation to an offer a contract to Mellinee Capasso as Business Administrator for SAU #41 and to authorize the Superintendent to negotiate the terms and conditions of the contract within the 2006-2007 SAU Budget parameters and subject to the approval of the SAU #41 Board Chair.
Tom Enright asked if the Assistant Business Administrator’s position had been discussed if Mellinee takes the position of Business Administrator. Mellinee isn’t sure an Assistant Business Administrator position is the best road for SAU #41. She thinks a Director of Finance position is more appropriate. Mellinee has interviewed several people and there is someone who has been working by contract that might be a good candidate.
Mike Dreyer asked what she would like to do in 1st 90 days. She would look to get staff comfortable with the upcoming changes. She wants to enhance relationships with administrators in the building. She is looking to become more familiar with operations of district. She feels that data entry at school levels with the business office overseeing the operation would help streamline. She was going to take a class towards her masters in July, but cannot due to job responsibilities. She is going to sit for the practice exam. She can’t get certified until she is in the job. She hopes to complete it by the calendar year end. There is a 2-3 year window from the state to complete this certification.
Dan Peterson asked what the top two or three things that should change. She replied that we are addressing them. She supports the technology/communications audit.
Bill Beauregard asked how she would insure accountability a daily basis. Part of the process they have in place is organization of data you are dealing with. Better evaluation of staff and development of staff with better documentation. She feels there are issues in A/P and Payroll that can be improved upon. There needs to be a procedural list for course reimbursement and mileage.
Dave Partridge made a motion to go into non-public 91-A:3II(b) hiring. The motion was seconded by Jim Murphy. The motion carried by roll call vote 14 yes, 0 no at 8:00pm.
The Board came out of non-public at 9:21 pm
The Board congratulated Mellinee Capasso for being promoted to Business Administrator.
Jim Murphy made a motion by to seal the non-public minutes of tonight’s meeting. Pam Kirby seconded the motion. The motion carried by unanimous vote 14 yes, 0 no.
Jim Murphy made a motion to go into non-public session under RSA 91-A:3II(a), compensation. The motion was seconded by Dan Peterson. The motion carried by a unanimous roll call vote 14 yes, 0 no at 9:28 pm.
SAU Board Chair _________________________________________ Date: ______