SAU Board Meeting
November 8, 2007
Webb Scales, Chair
Bill Beauregard, HSB (late arrival 6:30 pm)
Susan Benz, HSB
Jennifer MacLeod, HSB
James McCann, HSB (left early 7:55 pm)
James O’Shea, H/B Coop (late arrival 8:00 pm)
Dave Partridge, BSB (left early 7:55 pm)
Dan Peterson, H/B Coop
Cindy Ryherd, BSB
Steve Simons, H/B Coop
Tom Solon, H/B Coop
Janice Tremblay, H/B Coop
Rich Pike, Superintendent of Schools
Dawna Duhamel, Business Administrator
Carol Mace, Director of Curriculum
Rich Raymond, Network Administrator
Mary Kay MacFarlane, Recording Secretary
Webb Scales called the meeting to order at 6:20 pm.
A motion was made to approve the minutes of September 24, 2007, as amended, by Dave Partridge. The motion was seconded by Steve Simons. The motion carried by a vote of 9 yes, 0 no, 1 abstention.
A motion was made to approve the minutes of October 1, 2007, as amended, by Cindy Ryherd. The motion was seconded by Dave Partridge. The motion carried by a vote to 7 yes, 0 no, 3 abstention.
A motion was made to approve the minutes of October 11, 2007, as amended, by Dave Partridge. The motion was seconded by Steve Simons. The motion carried by a vote of 8 yes, 0 no, 3 abstention.
Rich Pike spoke regarding Wendy Reed and stated that she is the candidate of choice for the position of Assistant Business Administrator.
A motion was made to accept Wendy Reed as Assistant Business Administrator, at a prorated salary of $31,359 by Cindy Ryherd. The motion was seconded by Steve Simons. The motion carried by a vote of 11 yes, 0 no.
Dawna Duhamel gave the SAU #41 budget presentation. Health insurance increased an overall of 13.6%. Printing accounts that were overspent had their budgets increased to reflect actual dollars spent. Dawna stated that she felt that this was a very lean budget.
FY09 Budget Proposal for SAU #41
FY09 Budget Proposal Summary by Function
Improvement of Instruction Services $ 95,008
Office of the Superintendent $ 249,667
Special Education $ 132,402
Fiscal Services $ 270,848
Operation of Plant $ 29,661
Information Management Services $ 100,905
Employee Benefits $ 322,060
FY09 Estimated Revenue
Interest Income $ 150
Other local revenue $ 25,000
Funds To Be Raised $1,175,401
% Change 3.58%
% Change without funding for Superintendent placement 1.76%
Significant Items Included in Budget Proposal
Funding for Superintendent placement $21,194
Merit and related payroll taxes and NH Retirement $37,204
Additional Needs for FY09 Budget Consideration
Function Amount %Chg
Benefits $ 3,070
Desk/Chair $ 686
Computer $ 550
Travel $ 750
Conferences $ 750
16 hours/week X 4 weeks = 64 hours 2320 $ 698 0.06%
Total $46,652 4.03%
FY2009 Budget Proposal – Facility Maintenance Repair Analysis
Balance in Expendable Trust 7/1/07 $17,282
Anticipated Expenditures FY08:
FY08 maintenance schedule (12,050)
Miscellaneous items (estimate) (500)
Forecasted Exp. Trust Fund Balance at 6/30/08 $ 4,732
FY09 budget proposal 8,097
FY09 maintenance schedule (27,500)
Miscellaneous items (estimate) (500)
Funding needed to complete FY09 maintenance $(15,171)
FY08 Maintenance Schedule
Total FY08 $12,050
FY09 Maintenance Schedule
Total FY09 $27,500
The board had a lengthy discussion about the assistant SPED director that Bob Kelly is requesting. The Board discussed whether this position is needed at the SAU level or if the need could be filled within the individual districts.
Dan Peterson said that he wants to see job responsibilities that come directly off Bob Kelly’s job description, and go onto the job description of the new assistant. Dan Peterson doesn’t feel that SPED needs an administrator at the SAU level.
Dave Partridge believes that the position is needed at the SAU level; however, he agrees with Dan Peterson that there needs to be a better job description.
Bill Beauregard stated that he feels that the voters are sensitive to hiring another administrator and suggests a study/evaluation be done before hiring someone.
The board asked Rich Pike to tell Bob Kelly that they would like to see exactly this assistant would do, and exactly what tasks come off of Bob Kelly’s job description.
A motion was made by Dave Partridge to add ½ time assistant SPED director at $40,806 to the SAU budget with the understanding that a study will be conducted as to the appropriate role of this position in fiscal 2008 and if the study is not conducted in fiscal 08, portions of the funds will be used in fiscal 09 to conduct the study prior to filling the position. The motion was seconded by Steve Simons. The motion carried by a vote of 7 yes, 4 no.
Dawna Duhamel recommended that the contingency fund be increased from $1,000 to $6,000. Her concern is that if someone should change health insurance from a single to family plan, it would be difficult to absorb that expense in the budget. Since excess unencumbered funds are rolled over from year to year, the board felt unanticipated expenses could be funded with unencumbered funds, rather than increasing the contingency.
Dawna Duhamel asked if the Board planned to do all the maintenance items listed for FY 09. The Board told her that the parking should be removed.
Bill Beauregard stated that the maintenance plan was the responsibility of the Hollis School Board. The SAU building is leased from the Hollis School District. The lease ends in July 2007.
Rich Pike suggested that Bob review this maintenance plan to see if it is still accurate.
Dawna Duhamel stated that since many of the employees who were trained in Budget Sense are no longer working for the district, there is a need for additional training on Budget Sense.
A motion was made by Dan Peterson to add $4100 to line item 2510, Training for Business Office Staff. Steve Simons seconded the motion. The motion carried by a vote of 9 yes, 0 no, 1 abstention.
Sick leave can be banked since there is no short term disability. The board discussed accrued sick leave and other benefit related SAU policies. Rich Pike suggested posting the policy change on a future agenda.
A motion was made by Steve Simons to add $1048 to line item 2900, Accrued Sick Leave. James O’Shea seconded the motion. The motion failed 1 yes, 9 no.
Rich Pike addressed the need for additional secretarial support. This is for additional hours for a current employee.
A motion was made by Susan Benz to add $698 to function 2320 for additional secretarial support. Janice Tremblay seconded the motion. The motion carried by a vote of 10 yes, 0 no.
The board had a lengthy discussion regarding reducing benefits to staff and administration. The board discussed that fact that increases in the cost of health insurance cannot continue to be absorbed by the districts. Senior staff, building administrators get 100% health and dental. Non-contract employees 90% of cost of single, 85% of couple and 75% of family and there is a cap. The Board agreed that there is a need to review all employees’ insurance benefits.
Dawna Duhamel gave the revised budget figure of $1,246,155 which represents a 7.52% increase. This includes all motions voted on this evening.
Bill Beauregard spoke regarding the vision statement. Steve Simons thinks that this should be done with the new superintendent. The board decided to take this item up with the new superintendent.
A motion to adjourn was made by Cindy Ryherd. The motion was seconded James O’Shea. The motion carried by unanimous roll call vote 10 yes, 0 no.
SAU Board Chair _________________________________________ Date: ______
Brookline Board Chair _____________________________________ Date: ______
Hollis Board Chair ________________________________________ Date: ______
H/B Coop Board Chair _____________________________________ Date: ______