Approved: September 24, 2007
SAU Board Meeting
CSDA Media Room
June 12, 2007
Beth Lukovits, Brookline
Wanda Meagher, Brookline
Dave Partridge, Brookline
Cindy Ryherd, Brookline
Marcia Farwell, Brookline
James McCann, Hollis
James O’Shea, Hollis & H/B Coop
James Murphy, H/B Coop
Steve Simons, H/B Coop
Tom Enright, H/B Coop
Dan Peterson, H/B Coop (arrived 7:15pm)
Bill Beauregard, Hollis (arrived 7:30pm)
Jennifer McLeod, Hollis (arrived 8:05pm)
Harry Haytayan, Hollis (arrived 8:35pm)
Webb Scales, H/B Coop (arrived 9:45pm)
Richard Pike, Superintendent of Schools
Mellinee Capasso, Business Administrator
Carol Mace, Director of Curriculum and Instruction
Rich Raymond, IT Coordinator
Call to Order
David Partridge called the meeting to order at 7:05 pm.
Due to the absence of Webb Scales (Chair) and Tom Solon (Vice Chair), a motion was made by Beth Lukovits to nominate David Partridge as Pro Temp for the meeting. The motion was seconded by Jim Murphy. David Partridge is elected SAU Board Pro Temp by unanimous vote 11 yes, 0 no.
A motion was made by Steve Simons to accept the minutes of April 19, 2007 as written. Beth Lukovits seconded the motion. The motion carried by a vote of 9 yes, 0 no and 2 abstention.
A motion was made by Steve Simons to accept the non-public minutes of April 19, 2007 as written. Beth Lukovits seconded the motion. The motion carried by a vote of 9 yes, 0 no and 2 abstention.
A motion was made by Steve Simons to accept the non-public minutes of May 3, 2007 as written. Beth Lukovits seconded the motion. The motion carried by a vote of 9 yes, 0 no and 2 abstention.
SAU Board Signature Authorization for Superintendent and Business Administrator
A motion was made by Marcia Farwell to approve the following language providing the Superintendent and Business Administrator SAU Board signature authorization:
“The SAU 41 board authorizes the Superintendent and Business Administrator to represent the School District for the purpose of signing Bureau of Business Management forms for any state and federal funds due those entities.”
Steve Simons seconded the motion. The motion carried by a vote of 11 yes, 0 no, 0 abstention.
Fiber Optic Network Discussion
Rich Raymond gave an update on the Charter fiber optic network installation status. It is on time with Brookline scheduled to come on line first. Work will start the last week of June and take three days for Brookline with fiber internet installation complete in Brookline by June 30th. The remainder will be done over the summer with an August 15th completion date. An IP block of 32 IPs has been assigned.
Action: The board requested that the Superintendent look into IPrism logs and the length of time they will be kept.
Business Administrator Report
Expenditure Report: The board reviewed the SAU monthly expenditure report and the Business Administrator provided information on line items with budget deficits. The Business Administrator is currently forecasting an $18,000 savings on the SAU budget, mostly from salary and benefits.
Telephone System: The Business Administrator raised the need to replace the phone system at the SAU building. There had been money to upgrade the existing system in the previous years’ budget but it never happened. The current system cannot support the addition of phone lines and voicemail so a new system is needed instead of upgrading the existing system.
A presentation was made by Rich Raymond on the costs of replacing the SAU phone systems using pingtel.com. Two options were presented for the SAU Board’s consideration: (1) with a Switch 24 Port GB, and (2) with a Switch 24 Port 100MB. In addition to the switch, the pricing for both options 1 and 2 include (a) 1 Computer HP Server, (b) 25 Pingtel Software licenses, (c) 2 Gateways, (d) 12 Polycom 430 Phones, and (e) 1 Polycom 650 Phone.
The cost for option 1 (GB switch) is $10,997.59 + approx. $4,000 for installation and training = approx. $15,000.
The cost for option 2 (100MB switch) is $9,324.99 + approx. $4,000 for installation and training = approx. $13,500.
There is approximately $8,000 of SAU unencumbered funds for the upgrade of the phone system that could be used to offset the cost of replacing the phone systems.
Pros and cons of using a 100MB switch vs. a GB switch were discussed. Hollis Primary has approved the cost to replace their phone system with a 100MB switch.
A motion was made by Tom Enright to authorize the $13,500 cost to replace the SAU phone system with a 100MB switch less the amount held in encumbered funds for the phones system upgrade. Beth Lukovits seconded the motion. The motion carried by a vote of 13 yes, 0 no, 0 abstention.
Upgrade of Office Computers: The Business Administrator presented a request to replace 13 SAU computers and monitors due to the processor speed recommendation of the BudgetSense (software) client to run on a minimum 1GHZ processor. There are currently 13 workstations which were purchased as refurbished units five years ago that have Pentium III 400 MHZ processors, 256MB +/- RAM, and glass CRT format and range 15” and 17” monitor screens. The request is to replace them with refurbished units (3 year warranty) with a flat LCD (1 year warranty) which would meet the processor and memory requirements to run BudgetSense. The cost would be $450 per unit * 13 units for a total of $5,850. There is currently $3,400 already budgeted that has not been spent that would be used to help cover the costs.
A motion was made by Tom Enright to authorize the $5,850 cost for the requested computer upgrade which $3,400 has already been budgeted for. Beth Lukovits seconded the motion. The motion carried by a vote of 13 yes, 0 no, 0 abstention.
Shared Positions: There was an update on the distribution of costs for the shared positions: Buildings and Grounds Supervisor, ESOL Teacher, and Food Service Manager. Action: The board needs to determine the best way to budget shared position costs when developing the budget for the 2008-2009 school year.
Skills Water Testing: There was an update on the CSDA and HBHS “Notice of Standard Maximum Contaminant Level (MCL) Violation”
Director of Curriculum and Development Report
The Director of Curriculum and Development provided an update on the following:
§ Curriculum: In Dec. 2006 the NH State Board of Education published final versions of revised curriculum frameworks in all four core subject areas (Mathematics, English Language Arts, Social Studies, and Science). Our Curriculum Task Committees are working to update and integrate the revised frameworks into our local curriculum with much of the work taking place this summer.
§ Instruction: An update was provided on what the Professional Staff Evaluation Committee has completed this year and its’ remaining work anticipated to complete during the 2009-2010 school year.
§ Assessment: An update was provided on the Performance Pathways Initiative. Wanda Meagher volunteered to work with the Director of Curriculum and Development regarding the system data warehousing aspects of this initiative.
§ Professional Development: The SAU 41 Professional Development Master Plan has been completed and will be sent to the NH Dept. of Education for approval and then go into effect July 1, 2007. Copies were provided to the board. The SAU 41 Professional Development Committee needs an SAU Board representative to be a member of the committee.
Dave Partridge made a motion to nominate Beth Lukovits to be the SAU Board member representative on the SAU 41 Professional Development Committee. Wanda Meagher seconded the motion. The motion carried by a vote of 13 yes, 0 no, 0 abstention.
§ Other: A trip review was provided of the “Trip to Tomorrow” conference, sponsored by the Plan for Social Excellence (PFSE), attended by the Director of Curriculum and Development, HBHS teacher Dot Ball, and HBMS teachers Joe Gruce and Dean Jahns from April 15th – 19th.
Director of Special Education Report
The Director of Special Education was unable to attend due to personal reasons.
Action: The board requested that the Superintendent look into the reference of “Cat. Aid. Forecasts and Funding Delayed”(Section IV - NH DOE Information Data System Change per OSEP, 3rd bullet down) to find out what that means
Dave Partridge read the letter of retirement submitted by Superintendent Richard Pike with his retirement to coincide with the end of his three year contract in 2008.
A motion was made to go into non-public under RSA 91-A: 3II (a) compensation (c) reputation by Beth Lukovits. Wanda Meagher seconded the motion. The motion carried by a vote of 14 yes, 0 no, 0 abstention.
The board went into non-public session at 8:10 pm.
The board returned to public session at 10:53pm.
Jim Murphy made a motion to seal the minutes of the non-public session due to the potential adverse effect on the reputation of a non-board member(s). Beth Lukovits seconded the motion. The motion carried by a vote of 16 yes, 0 no, 0 abstention.
Jim Murphy made a motion to accept the retirement of Superintendent Richard Pike effective June 30, 2008. Beth Lukovits seconded the motion. The motion carried by a vote of 16 yes, 0 no, 0 abstention.
Jim Murphy made a motion to authorize the Brookline, Hollis, Coop, and SAU 41 School Board Chairs to complete the evaluation of Superintendent Richard Pike as discussed by the SAU 41 school board members during the non-public session and deliver the evaluation to the Superintendent by June 30, 2007. Beth Lukovits seconded the motion. The motion carried by a vote of 16 yes, 0 no, 0 abstention.
Beth Lukovits made a motion adjourn. Tom Enright seconded the motion. The motion carried by a vote of 16 yes, 0 no, 0 abstention. 11:10pm
SAU Board Chair _________________________________________ Date: ______