Approved as Amended:  6/24/08

SAU Board Meeting

Hollis Primary School Gym

September 24, 2007


Webb Scales, Chair

James McCann, HSB

Janice Tremblay, H/B Coop

Susan Benz, HSB

Cindy Ryherd, BSB

Bill Beauregard, HSB

Dave Partridge, BSB

Steve Simons, H/B Coop

James O’Shea, H/B Coop

Beth Lukovits, BSB

Wanda Meagher, BSB

Tom Solon, H/B Coop

Marcia Farwell, BSB (late arrival 7:40)

Jennifer MacLeod, HSB (late arrival 7:55)


Richard Pike, Superintendent of Schools

Dawna Duhamel, Business Administrator

Bob Kelly, Director of Special Education

Rich Raymond, Network Administrator

Mary Kay MacFarlane, Recording Secretary



Webb Scales called the meeting to order at 7:11 pm.


A motion was made by Janice Tremblay to go into non-public session under RSA 91-A:3II (c) reputation.  The motion was seconded by Bill Beauregard.  The motion carried by unanimous role call vote 12 yes, 0 no.


Webb Scales called the public session to order at 7:30 pm




Dave Partridge made a motion to accept the non-public minutes of June 12, 2007.  Steve Simons seconded the motion.  Motion carried by a vote 9 yes, 0 no, 3 abstentions.


Dave Partridge made a motion to accept the public minutes of June 12, 2007.  Cindy Ryherd seconded the motion.  The motion carried by a vote of 9 yes, 0 no, 3 abstention.


Dave Partridge made a motion to accept the non-public minutes of June 28, 2007.  The motion was seconded by Wanda Meagher.  The motion carried by a vote of 9 yes, 0 no, 4 abstention.


Steve Simons made a motion to accept the public minutes of June 28, 2007.  The motion was seconded by Dave Partridge.  The motion carried by a vote of 9 yes, 0 no, 4 abstention.


Steve Simons made a motion to accept the public minutes as amended of August 8, 2007.  The motion was seconded by Dave Partridge.  The motion carried by a vote of 9 yes, 0 no, 4 abstention.


Bill Beauregard requested a comparison of last years staff goals to this years.  Rich Pike has a list.


Technology Report


Rich Raymond gave the Technology report.  The board discussed how long internet logs records need to be kept.  Rich Raymond stated that all boards should have the same length of time.  Legal counsel said that there are no laws or statutes covering this.  It is up to the school board.  The board agreed that there needs to be a policy on internet record retention.  Dave Partridge suggested that it be worded that “.  That the district not keep the records for longer than ….”  Dave Partridge will work with Rich Raymond to develop a policy.


Special Education Report


Bob Kelly gave the report on Special Education. 

I.                    Revenue Data:


A. Projected Catastrophic Aid for 2007/2008 based on 2006/2007 expenditures. (Subject to DOE review and available funding: 80% of costs per case 3.5 average state tuition- $36,317.26)


Eligible Cases                           Amount

Brookline                     1                                  $25,104.52

Hollis                            3                                  $92,610.28

HB Coop                     6                                  $184,429.21



B. Medicaid Reimbursement for 7/1/06 to 6/30/07


Brookline                                                   $45,051.58

Hollis                                                          $56,450.23

HB Coop                                                   $52,864.83


C. IDEA Funding 2007/2008


      Brookline          $97,373

      Hollis                $138,148

      HB Coop         $206,619

Subtotal            $442,140


II.                 DOE Program Approval Report

A. Commendations




During the March 2007 NHDOE Case Study Compliance Review in SAU 41, it was evident that each of the schools demonstrates a high level of dedication and support to all students.  All of the staff and administration in each of the schools expresses pride in their schools and in their individual work with students, parents and the community.  In each of the schools there is an impressive atmosphere of professionalism and respect, which is to be commended.  This atmosphere is recognized by parents and the communities at large.  In SAU 41, students appear happy and safe, and there is an emphasis upon ensuring that students with disabilities are provided with learning opportunities in the least restrictive environment.  The following is a list of commendations that were identified by the visiting team which apply to all four of the districts in SAU 41:



  1. Summary of Findings from the Three Onsite Focus Areas


1. Access to the general curriculum including: implementation of IEPs, provision of non-academic services, full access to curriculum, equal educational opportunity.


o        Evident that special education personnel at all levels are committed to delivering special education programming and services to students in the least restrictive setting.

o        SAU 41 Districts have developed a strong continuum of programming for students with disabilities.

o        Array of special education programs and supports in each building.

o        Evidence of individualizing the established curriculum to meet student needs.

o        In all settings, it is evident that general educators are fully involved in the development and implementation of individual student IEPs.

o        Carefully crafted and articulated provisions for access to the general curriculum in each district.

o        IEP goals were written in measurable terms as required by IDEA.


2.       Transition Planning


o        In SAU 41 considerable time is spent on framing smooth transitions for all students between and among schools, particularly for students with educational disabilities.

o        In general, staff and administration throughout the SAU work hard to include the involvement of parents and students.


3.       Behavioral Strategies and Discipline


o        Each school in SAU 41 provides safe and child centered learning environments for all children.

o        Staff and administration work together to ensure that challenging student behaviors are dealt with in a proactive manner.

o        Behavioral supports available in all buildings for students with disabilities who need such programming.

o        Professional development available to staff addressing challenging behavioral and discipline at all levels.



  1.  Corrective Action Plans for 2007/2008 to items cited.


1.  Special Education Process (May 2008)


o        Continue assuring special education policies and procedures are reviewed by school boards, administration and staff.


o        School board adoption of Special Education policy. IHBA attached.


o        Continued professional development to staff and administration in the implementation and oversight of developed procedures.


2.       Transition Services (November 2007)

o        Continued assurance IEP transition plans for high school students include current levels of performance and statement of needed transition services.

o        Always establish written documentation that student has been invited to IEP transition meeting. (one case not found)


3.       Elements of IEPs (November 2007)


o        Assurance that annual goals for preschoolers are written in measurable terms. One RSEC Sunrise IEP case review noted to need improvement.


  1. Areas to Examine for Continued Improvement Planning


Administration and staff to review current district practices and identify/implement any additional improvement deemed necessary.


o        Available collaboration time between general and special education staff.

o        Current systems for internal communication and collaboration decision making based on data.

o        Use of data to affect curriculum, instruction, assessment and student outcomes.

o        Examine methods/strategies for documenting student progress.

o        Examine methods and frequency of communicating student progress.

o        In-services/training ensuring consistent district approaches to reporting student progress.

o        Paraprofessional assignments and professional development.

o        RSEC Sunrise Preschool and District clarification of roles and responsibilities.




Business Administrator Report


Dawna Duhamel gave the unreserved fund balance and expenditures report.  The following are the audited year end expenditures for SAU #41



0607GLB        YTD                Balance           Encumbrance  Budget Bal

$1,105,370      $1,095,422      $9,948             $18,654                       $(8,706)


$    22,129                                                       $  9,000           (Prior year bal carried fwd)


$1,127,499      $1,095,422      $9,948             $27,654                       $ 4,423


June 30, 2007


Unreserved, undesignated fund balance beginning                      $ 60,956.09



                        Revenue Surplus                                               $      710.48

                        Unexplained balance of appropriations  $   4,423.22


Unreserved, undesignated fund balance ending              $ 66,089.79


Unexpended balance of appropriations calculations

Prior year encumbrance total                             $      22,129.30

2006-2007 budget                                           $ 1,105,370.00

2006-2007 expenditures                                   $(1,095,422.15)

Encumbrance total 6/30/07                               $     (27,653.93)


2006-2007 budget surplus                                $         4,423.22


Staff Contract Negotiations


Webb Scales stated that they have contract negotiations coming up in the next few years and these contracts are eating the budgets.  The board discussed whether there is an advantage to having all three districts work together and harmonize positions. 


Rich Pike suggested that it may make sense to have a non-meeting to discuss similar contract negotiation issues.  Board members liked this idea.


Superintendent Search Steering Committee


Steve Simons said he has heard from NESDEC and NHSBA and they are willing to give a presentation.  The Board discussed whether the presentation should be given in front of certain members or the whole board.  A tentative date of October 1 or 2 was set.


James O’Shea made a motion to convene a SAU board meeting to interview the search companies; discuss and decide.  The motion was seconded by Bill Beauregard.  The motion carried by unanimous vote 14 yes, 0 no.


Bill Beauregard made a motion to go into non-public session under RSA 91-A:3II (a) compensation and (c) reputation.  The motion was seconded by Marcia Farwell.  The motion carried by unanimous roll call vote 14 yes, 0 no.


9:45 pm



SAU Board Chair  _________________________________________       Date:  ______


Brookline Board Chair  _____________________________________      Date:  ______


Hollis Board Chair  ________________________________________       Date:  ______


H/B Coop Board Chair  _____________________________________      Date:  ______